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Executive Administrative Assistant

Veterinary United -
Clinton Township, MI

Quick Apply

Job Details

Full-time

Qualifications

Optimizing workflow processes
Project team coordination
Correspondence management
Confidential information handling
Business travel arrangements
Project documentation
Workflow management (operations management method)
Vendor coordination
Executive administrative support
Collaboration with board members
Task prioritization
Decision making
Meeting facilitation
Presentation preparation
Managing projects
Office management
Managing executive calendars
Implementation of strategic initiatives
Senior level
Board relations
File organization
Progress tracking (project management tasks)
Office record organization

Full Job Description

About Veterinary United

Veterinary United is a veterinarian-owned organization dedicated to advancing companion animal healthcare through exceptional medicine, outstanding client experiences, and a culture centered on people. Today, Veterinary United includes approximately 25 veterinary hospitals and companion service businesses across Michigan, supported by more than 500 team members.

As our organization continues to grow, we are seeking an exceptional executive professional who thrives on organization, communication, execution, and creating capacity for executive leadership.

Position Overview

This is not a traditional Executive Assistant position.

The Senior Executive Assistant serves as the Executive Partner to Veterinary United’s CEO and President, acting as the trusted operational extension of the Executive Office.

This individual will help organize executive priorities, coordinate communication, manage complex schedules, oversee executive projects, ensure consistent follow-through, and create the structure that allows executive leadership to remain focused on strategy, growth, and organizational leadership.

The ideal candidate enjoys bringing order to complexity, anticipates needs before they arise, and takes ownership of ensuring important work moves from discussion to execution.

Work Environment

This is a full-time, in-person position based primarily from Veterinary United’s corporate office in Southeast Michigan.

The successful candidate will work alongside the CEO and President daily and will periodically coordinate administrative activities at designated executive work locations as business needs require.

This is not a remote or hybrid position.

Because success in this role depends upon close collaboration, communication, and responsiveness to executive leadership, regular in-person presence is an essential function of the position.

Primary Responsibilities

Executive Leadership Support

Manage complex calendars for the CEO and President
Organize and prioritize executive email communications
Draft correspondence and coordinate executive follow-up
Coordinate meetings, agendas, and executive schedules
Prepare briefing materials and meeting documentation
Track commitments, projects, and action items through completion
Serve as a trusted liaison with internal leaders and external partners
Protect executive time through thoughtful prioritization

Executive Office Coordination

Coordinate strategic initiatives and executive priorities
Maintain executive task management systems
Monitor project progress across multiple departments
Improve executive workflow and organizational systems
Organize executive files, confidential records, and key documents
Assist with presentation development and executive communications
Coordinate board, leadership, and strategic planning meetings as needed

Executive Logistics

Coordinate business travel, itineraries, and accommodations
Schedule executive events and external meetings
Manage registrations, memberships, and professional commitments
Ensure executive calendars remain aligned with organizational priorities

Executive Work Environment Coordination

Support administrative operations across multiple executive work environments by coordinating:

Vendors and service providers
Maintenance scheduling
Business-related records and documentation
Billing coordination and service tracking
Home office organization and administrative projects
Executive logistics between designated work locations

This role is centered on coordination, organization, communication, and execution, rather than hands-on property management.

What We’re Looking For

We’re seeking someone who naturally takes ownership.

The ideal candidate:

Anticipates needs before being asked
Creates organization from complexity
Demonstrates exceptional follow-through
Communicates professionally with executives and senior leaders
Exercises outstanding judgment and discretion
Maintains absolute confidentiality
Thrives in a fast-paced environment where priorities evolve quickly
Enjoys solving problems and improving systems
Builds trust through reliability and consistency

Preferred Experience

We welcome candidates with experience in roles such as:

Senior Executive Assistant
Executive Business Partner
Chief of Staff Support
Executive Administrator
Executive Project Coordinator
Executive Office Administration
Family Office Administration
Private Office Management

Experience supporting founders, CEOs, business owners, healthcare executives, or entrepreneurial leadership teams is highly valued.

Success in This Role

Within your first year, you will have become the trusted operational partner to the CEO and President by:

Creating exceptional organization around executive priorities
Ensuring consistent communication and follow-through
Removing administrative bottlenecks
Improving executive workflow and efficiency
Coordinating projects that move seamlessly from planning to execution
Allowing executive leadership to spend more time leading the organization and less time managing administrative complexity

Why Join Veterinary United?

This position offers a unique opportunity to work directly alongside the leadership of one of Michigan’s premier veterinary organizations.

You will gain exposure to executive decision-making, strategic initiatives, healthcare leadership, organizational growth, acquisitions, and executive operations while making a meaningful impact on the future of the organization.

If you’re looking for a role where you can build trust, create organization, and become an indispensable partner to executive leadership, we’d love to hear from you.

Quick Apply

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