Purchasing Coordinator
(Administrative Support Coordinator I)
Compensation and Benefits
Anticipated Hiring Salary: $4,047 per month
Full CSU Classification Salary Range: $4,047 - $5,896 per month
- This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.
Job Summary
Under general supervision, the Purchasing Coordinator provides administrative and operational support for purchase order and invoice processing, customer service functions, and general office coordination. The incumbent independently performs a full range of clerical and administrative support duties requiring knowledge of university procedures, attention to detail, and the ability to coordinate multiple workflows in a high-volume environment.
Key Qualifications
- Knowledge of:
- Knowledge of standard office methods, procedures, and practices, including principles of customer service.
- Thorough knowledge of English grammar, punctuation and spelling.
- Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.
- Working knowledge of purchasing practices and procedures.
- Office systems and the ability to use a broad range of technology and systems. (Microsoft Office Suite, Google Apps.)
- Skill/Ability to:
- Interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist.
- Review invoicing and work order data to make accurate determinations.
- Clearly communicate orally, in writing and in presenting standard information.
- Interpersonal skills to work effectively with faculty, students and staff from diverse ethnic, cultural and socio-economic backgrounds.
- Perform standard arithmetic functions of a transactional nature, including tracking and comparing data.
- Create and maintain program files and records and provide data for review in developing and implementing strategies and activities.
- Demonstrated ability to handle complex projects utilizing organizational skills to independently plan, prioritize, and coordinate and support a team-based work environment.
- Draft and compose documents, reports and correspondence.
- Serve as a resource to staff and the community in responding to inquiries and providing detailed information.
- Apply independent judgment, discretion and initiative to troubleshoot office administration problems and develop practical, thorough and creative solutions when responding to inquiries and requests related to programs.
- Demonstrated ability to deal appropriately with confidential information and exercise good judgment on sensitive matters.
- Promote a positive and service oriented collegial work environment and serve as a resource to students, faculty, staff, and the community in responding to inquiries and providing detailed information.
To view the full list of qualifications and job responsibilities, please click the Position Description button above.
Education and Experience
- Equivalent to the completion of a high school program or technical/vocational program.
- Three years of progressively responsible general office administrative experience.
- Preferred Knowledge, Skills, and Abilities:
- Experience working with a CMMS.
Department Summary
Fresno State Facilities Management is committed to providing a safe, efficient, and sustainable environment that supports the operational needs of our campus community.
Deadline & Application Instructions
Applications received by June 21, 2026 will be given full consideration by the search committee.
- Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.
Please click “” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.
Fresno State
California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.
Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.
Equal Employment Opportunity Information
California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.
COVID19 Vaccination Policy
Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to [email protected].
Supplemental Information
Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.
The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.
Fresno State is a tobacco-free, smoke-free and vapor-free campus.
Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)
