Top 48 Administrative assistant Jobs in Coachella Ca

Accounting Assistant
The Annenberg Foundation Trust At Sunnylands —Rancho Mirage, CA
- $22 - $26 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Customer service
7d
Design Center Assistant
Andrew Lauren Interiors —Rancho Mirage, CA
- $20 - $22 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Health insurance
- Dental insurance
Quick Apply
8d
Office Operations Assistant
MPS Builders —Indio, CA
- $22 - $25 an hour
- Full-time
- Mid-level
- Office
- Microsoft Office
- 401(k)
- Paid time off
Quick Apply
23h
Administrative Assistant
Associa —Indio, CA
- $20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
14d
Office Assistant
JNL Investment group —Palm Desert, CA
- $23.52 - $25.00 an hour
- Full-time
- Spanish
- Computer literacy
- English
Quick Apply
Executive Assistant
Torres Martinez Desert Cahuilla Indians —Thermal, CA
- $34.53 an hour
- Full-time
- Computer literacy
- Writing skills
- Pass drug screening
6d
SEASONAL CLERK
Department of Justice —Riverside County, CA
- $3,167 - $3,570 a month
- Microsoft Word
- Microsoft Excel
- Office
12h
Flight Operations Administrative Assistant
Coulson Aviation —Thermal, CA
- Mid-level
- Office
- High school diploma or GED
Quick Apply
Office Assistant
Premier Physicians Management Company —Indio, CA
- $16.90 - $17.50 an hour
- 8 hour shift
- Spanish
- Google Workspace
- English
- Health insurance
- Dental insurance
Quick Apply
7d
Data Entry Clerk
Mister Sparky of Indio —Indio, CA
- $18 - $20 an hour
- Email
- Microsoft Excel
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
LIVING DESERT DBA THE LIVING DESERT —Palm Desert, CA
- $25 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- Basic math
Quick Apply
14d
PT / OT / SLP - Practice Owner - Full Admin Support
Boon Physical Therapy —California
- $85 - $135 an hour
- Choose your own hours
- Private practice
- Physical & Rehabilitation Medicine
- Mid-level
- Referral program
Quick Apply
Part Time Real Estate Admin Assistant
Realty Trust —Palm Springs, CA
- $20 - $25 an hour
- Part-time
- Hybrid work
- Google Workspace
- Office
- Administrative experience
- Paid time off
Quick Apply
1d
Fitness Receptionist
Associa —Indio, CA
- $18.50 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Office
14d
Administrative Assistant Scheduling & Quality Assurance (Behavioral Health)
ACES MANAGEMENT —Indio, CA
- $20 - $25 an hour
- Mid-level
- Residential
- 2 years
Quick Apply
Administrative Assistant II - Bilingual English/Spanish
NOVA Academy —Coachella, CA
- $20.15 - $22.68 an hour
- Full-time
- School experience
- Spanish
- Clean driving record
- Commuter assistance
- Health insurance
Quick Apply
12d
Office Administrator
Compass —Palm Springs, CA
- $23 - $25 an hour
- Inventory management
- Office
- Analysis skills
- Paid holidays
- Disability insurance
Quick Apply
Office Coordinator | Full Time | Palm Springs Convention Center
Oak View Group —Palm Springs, CA
- $25 - $30 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Mid-level
- Health insurance
- Dental insurance
13d
Finance Assistant
Dr. Raul Ruiz for Congress —Palm Desert, CA
- $4,000 - $6,000 a month
- Temporary
- Writing skills
- Research
- Mid-level
- Relocation assistance
- Health insurance
Quick Apply
7d
Executive Assistant
Heartbeat At 22 —Palm Desert, CA
- Full-time
- Background check
- Research
- Mid-level
Quick Apply

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administrative assistant jobs near coachella ca

Accounting Assistant

The Annenberg Foundation Trust At Sunnylands -
Rancho Mirage, CA

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Job Details

Full-time
$22 - $26 an hour
7 days ago

Qualifications

Microsoft Word
Accounting systems
Microsoft Excel
Presentation software
Customer service
Writing skills
Basic math
Employee relationship building
Data analytics
Typing
10 key typing
Quality data entry

Full Job Description

Description:

POSITION DESCRIPTION:

The Accounting Assistant is a full-time, non-exempt employee of The Annenberg Foundation Trust at Sunnylands (“Trust”) in Rancho Mirage and reports to the Director of Finance & Risk Management. The Accounting Assistant is responsible for assisting the Finance Department with essential bookkeeping and administrative functions as well as assisting with special projects. Incumbent(s) in this position must be exceedingly well-organized and flexible, possessing excellent communication and time management skills.

ESSENTIAL FUNCTIONS:

Work location: Hybrid, weekdays

Finance:

Assist with preparing weekly bank deposits
File invoices, checks, and other records
Review credit card statements and assist in reconciling the credit card activity, including requesting supporting documentation from cardholders and reviewing for policy compliance
Assist the Accounts Payable Specialist with entering all the invoices into the accounting system. This includes requesting the supporting documents needed (approved purchase orders, check requests, contracts, receiving documents).
Assist in verifying invoices against purchase orders and contract pricing and check for duplicates
Assist in reconciling vendor statements, research and correct discrepancies
Assists in preparing the weekly AP payment batch when the AP Specialist is out of the office
Distribute and mail accounts payable checks as needed
Assist in requesting W-9s and Certificates of Insurance from vendors
Additional related accounting and clerical responsibilities as needed

Requirements:

SKILLS REQUIRED:

Highly organized and self-motivated with strong time management skills
Superior attention to detail and a high level of accuracy
Strong customer service skills
Ability to communicate effectively verbally and in writing with individuals at all levels of the organization
Ability to establish and maintain effective working relationships
Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
Ability to perform mathematical computations such as percentages, fractions, additions, subtraction, multiplication and division quickly and accurately
Ability to learn systems quickly and be comfortable working with accounting systems
Type quickly and accurately, including 10-key entry

QUALIFICATIONS:

The Accounting Assistant will have the following experience:

AA degree or Bachelor’s degree preferred
Knowledge of basic accounting and bookkeeping principles
Knowledge of office administration and procedures
Intermediate level of skill with Microsoft Word, Excel and PowerPoint and databases
1-3 years of accounts payable, bookkeeping or related experience

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this class, an employee is regularly required to stand and/or sit for long periods; talk and hear both in person and by telephone; and use hands to operate, finger, handle or feel office equipment; and reach with hands and arms. The employee is occasionally required to walk, climb, stoop or bend and lift up to twenty-five pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Work is performed in a professional office setting utilizing telephone, computer, and other office equipment. While performing the duties of this class, the employee is regularly required to work on multiple concurrent tasks with constant interruptions, read and interpret documents and information; use oral communication skills; interact with Trust staff, the general public and others encountered in the course of work, some of whom may be dissatisfied and/or angry individuals. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

This position description identifies only the major functions and responsibilities of this job. It does not include all aspects of the position, or additional duties that may be assigned by Director of Finance & Risk Management. Please note there may be a requirement to help others complete special projects and other work for the company’s overall benefit.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Apply Now

Refine Your Search

administrative assistant jobs in coachella ca

Accounting Assistant

Design Center Assistant

Office Operations Assistant

Administrative Assistant

Office Assistant

Executive Assistant

SEASONAL CLERK

Flight Operations Administrative Assistant

Office Assistant

Data Entry Clerk

Executive Assistant

PT / OT / SLP - Practice Owner - Full Admin Support

Part Time Real Estate Admin Assistant

Fitness Receptionist

Administrative Assistant Scheduling & Quality Assurance (Behavioral Health)

Administrative Assistant II - Bilingual English/Spanish

Office Administrator

Office Coordinator | Full Time | Palm Springs Convention Center

Finance Assistant

Executive Assistant

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