Coalinga College
Associate Dean of Educational Services
Administrative Range 45
Hiring Range: $138,382 - $146,809 per year
Full Range: $138,382 - $180,557 per year
Expected start-date in July 2026.
*This position is contingent on continued grant funding, and it has an ending date of 06/30/2028.*
Summary
Under the direction of the Vice President of Educational Services, the Associate Dean of Educational Services administers and provides leadership for various instructional programs and grant-funded projects. The Associate Dean is responsible for the management and oversight of projects and/or programs that promote opportunities for students and the community to attend the college. Assist the college to advance efforts in enrollment, retention, student success, transfer to universities, and career readiness. The successful candidate will demonstrate sensitivity to, and respect for the diverse academic, socioeconomic, ethnic, cultural, disability, religious background of community college students including first generation college students, re-entry students, and those currently and formerly incarcerated.
Essential Duties and Responsibilities
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Serve as evening administrator when scheduled and as needed to oversee the overall operations of Coalinga College in support of instructional programs including offsite college programs and services.
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Supervise and manage programmatic operations within an area or areas of the college to advance the mission of the college that may include a variety of occupational and non-occupational instructional programs as well as student learning support programs as well as direct supervision over grant funded programs and/or specialized program and operational areas of the college
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Supervise and evaluate all part-time and full-time faculty and staff as assigned.
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Provide instructional leadership to faculty; conduct periodic meetings to disseminate college information.
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Participate in community engagement activities with local high schools, adult schools, correctional institutions, workforce boards, employers, and various community partners.
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Facilitate the development of formal partnerships between the college and community partners that may include area high schools, local, state, and federal agencies, four-year institutions, and community-based agencies, correctional institutions, including business and industry that support grant-funded projects and for creating opportunities for work-based learning, internships, externships, field experiences, and apprenticeships.
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Attend regional, state, and other conferences/meetings as appropriate to stay current with accreditation standards, Education Code, Title 5, California Community College Chancellor’s Office, and for fulfilling objectives of assigned grant programs.
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Participate fully in participatory governance including serving on Coalinga College governance committees as assigned.
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Assist faculty, including adjuncts and full time, in the development of Student Learning Outcomes (SLOs) and the determination of their effectiveness in helping students achieve their desired learning outcomes.
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Assist in providing leadership for student success initiatives as assigned including those required by Ed Code and Title 5, recommended by the California Community College Chancellor’s Office, driven by accreditation standards, as well as those developed by the college.
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Assist with coordination of Advisory Committees in collaboration with discipline faculty, local businesses and employers, educational and community partners for the purposes of continuous improvement of existing degrees and certificates and the development of new degrees and certificates.
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Assist in the preparation of fiscal, statistical, and other reports including maintaining appropriate and necessary records and support materials for assigned grant-funded projects such as those awarded by state and federal agencies.
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Develop and coordinate long range budget planning for assigned grant-funded projects, monitor grants, and area budgets to maintain compliance with state and federal grants.
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Develop and coordinate long range planning of the assigned programs to advance the mission of the institution Represent the College President and the Vice President of Educational Services in matters relating to assigned programs.
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Assist in the development of in-service professional development opportunities for instruction faculty, counselors, administrators, and classified staff.
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Coordinate the promotion, marketing, and publicizing of assigned programs and services.
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Provide instructional leadership to faculty including supporting curriculum development, design, and improvement, instructional andragogy and pedagogy and new and emerging credit and non-credit programs.
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Coordinate the development of teaching assignments for assigned areas including the development of schedule of classes by time and location for Fall, Spring and Summer sessions in general and that support grant-funded projects to advance completion, transfer, and career readiness in consultation with appropriate staff, faculty, managers.
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Review needs, initiate requests for positions, coordinate screening committees, interview, recommend for employment, and onboard new instructional faculty and staff as assigned.
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Serve on various college committees as assigned.
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Assist faculty in the use of teaching methods and technologies; incorporate the use of technology in performing instructional and non-instructional duties including distance education technologies, online class delivery, computerized & multi-media presentations, Microsoft Office Suite, and infusing technology into course content delivery.
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Participate in institutional research projects and grants.
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Provide leadership in program review and educational planning. Gather and monitor statistical and research data pertaining to degree and certificate programs, faculty workloads, FTES, FTEF, attendance accounting, and other data and implement appropriate action.
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Requires proficiency in customer relationship management system(s) for higher education, proficiency with software programs and ability to transfer files, import data, and use presentation software.
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Collaborate with Student Services and other college departments to facilitate processes and efforts that support the integration of resources and advance student learning and success. Perform other duties as assigned.
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Bilingual preferred (not required).
Knowledge, Skills and Abilities
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Ability to communicate clearly with students and staff, both orally and in writing.
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Ability to establish and maintain effective working relationships with students, staff and community organizations, and industry employers.
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Ability to effectively multitask, work independently with minimal supervision, apply problem-solving skills, and consistently meet deadlines.
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Demonstrated commitment to professional growth and development through memberships in regional, state, and national organizations or other activities appropriate to the discipline or assignment.
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Demonstrated experience in budget development, grant management, and compliance monitoring.
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Excellent leadership, interpersonal and analytical skills; effective written and oral skills.
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Experience and/or knowledge of education programs, either occupational or non-occupational.
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Evidence of successful teaching experience, preferably at the community college level.
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Experience in managing effective organizational change highly desired.
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Experience with instructional technology (design, implementation, and best practices).
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Learn, train, and supervise personnel in using the Ellucian management information system and its components.
Physical Abilities
Position requires the ability to exchange information, moderate lifting, bending, and reaching above shoulder, sitting, or standing for extended periods and dexterity of hands and fingers to operate a computer terminal and other office equipment.
Working Conditions
Work is performed primarily in an office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends. Travel to locations throughout the District may be required.
Education and Experience
Master’s degree from an accredited college or university in any discipline
AND one year of formal training, internship, or leadership experience reasonably related to the administrative assignment.
Licenses and Certificates
A valid California Class “C” driver’s license.
REQUIRED MATERIALS:
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Cover Letter
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Completed Online District Application.
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Professional Resume.
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Unofficial transcripts verifying course work completed and degree(s) received.
NOTE: Minimum qualifications and required materials must be met/received by the last day of the filing period.
West Hills Community College District is an equal opportunity employer committed to nondiscrimination on the basis of race, creed, color, religion, national origin, sex, sexual orientation, gender status, marital status, pregnancy, age, disability, genetic information or covered veteran's status consistent with applicable federal and state laws. Reasonable accommodations will be provided for applicants with disabilities who self-disclose.
Background Check: All of our positions require the ability to pass a background and live scan.
Selection Process: Depending upon the number of applicants who meet the minimum qualifications, the examination process may include a qualifications screening by a committee. Those demonstrating the strongest backgrounds related to the position will be invited to interview.
