Top 20 Office administrator Jobs in Cocoa Fl

Business Operations Specialist
Progressive Cleaning —Rockledge, FL
- Part-time
- Mid-level
- Administrative experience
- QuickBooks
Quick Apply
6d
Operations Manager East Coast
Physician Partners of America —Merritt Island, FL
- Monday to Friday
- Microsoft Outlook
- Customer service
- Mid-level
Quick Apply
Office Manager
JCTM, LLC —Cape Canaveral, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
7d
Business Office Director
AgeWell Solvere Living —Titusville, FL
- Extended hours
- Pass drug screening
- Mid-level
- Office
- AD&D insurance
- Disability insurance
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Front Office Manager - FT
CROWNE PLAZA MELBOURNE OCEANFRONT —Melbourne, FL
- Full-time
- Microsoft Excel
- English
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
6d
Assistant Dental Office Manager
Aspen Dental —Merritt Island, FL
- $19 - $23 an hour
- Full-time
- Dental office
- High school diploma or GED
- Communication skills
- Health insurance
- Dental insurance
21h
STARBASE Office Manager
Guardians of Honor LLC —Satellite Beach, FL
- Full-time
- Classroom
- 18 years or older
- Office
Quick Apply
14d
Bilingual Clinical Office Manager
Soni Family Practice —Cocoa, FL
- Spanish
- Computer literacy
- Writing skills
Quick Apply
Retail HVAC Office Administrator
Cool Rays —Melbourne, FL
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Dental Office Manager
Aspen Dental —West Melbourne, FL
- $58,000 - $75,000 a year
- Full-time
- Dental office
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
21h
Acquisition Support
Tecolote Research, Inc. —Melbourne, FL
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid jury duty
- AD&D insurance
Clinic Office Administrator
Bionic Prosthetics and Orthotics —Melbourne, FL
- $16 - $17 an hour
- Full-time
- Medical office experience
- High school diploma or GED
- Clinic
- Health insurance
- Dental insurance
Quick Apply
8d
Controller / Automotive Office Manager
Jenkins Space Coast Honda —Cocoa, FL
- Full-time
- Dealership
- 3 years
- GAAP
- Disability insurance
- Health insurance
Quick Apply
Medical Assistant- Full Time
Panoramic Health —Melbourne, FL
- Full-time
- Mid-level
- High school diploma or GED
- 2 years
Quick Apply

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Business Operations Specialist

Progressive Cleaning -
Rockledge, FL

Quick Apply

Job Details

Part-time
6 days ago

Qualifications

Finance
Staff scheduling
Team scheduling
Administrative experience
Invoice payment processing
Invoice reconciliation
Schedule creation
Accounting support
Content calendars

Full Job Description

Company Description

About Progressive Cleaning

We are a commercial janitorial company in Rockledge, Florida. Our clients are large facilities: healthcare, schools, corporate campuses, retail.

Our Core Focus is Creating Healthy Environments Where People Thrive. Every facility we clean is someone’s workplace, classroom, healthcare space, or community. When those environments are clean and healthy, the people inside them can focus, collaborate, perform, and feel good about where they are. We don’t just clean buildings. We create environments where people thrive.

We are also a systems driven company. We don’t wing it. Every facility we service runs on documented processes, trained protocols, and consistent standards. When something needs to change, we adjust the system, not just the person. For you that means written procedures and clear expectations rather than guesswork about how things get done.

We run a small leadership team, so the work you do here will be visible. This role exists because the company has grown and the administrative load has outgrown the two people currently carrying it.

Job Description

The Role

We are hiring a Business Operations Specialist to take on the recurring administrative work that keeps a distributed field operation running: timecards, scheduling, supply ordering, accounts payable, HR administration, and marketing support.

This is a genuinely cross-functional role. You will support our HR, operations, finance, and marketing functions rather than sitting inside just one of them. If you like variety, ownership of your own queue, and being the person who makes sure nothing falls through the cracks, this will suit you.

What You'll Do

Human Resources & Payroll Support

Manage employee timecards in Swept — daily review, corrections, and edits.

Prepare payroll-ready timecard reports and submit them for review ahead of each payroll cutoff.

Support recruiting, hiring, and onboarding — job posting logistics, candidate scheduling, and new-hire paperwork.

Maintain employee records and compliance documentation, tracking expirations before they become problems.

Field Operations Support

Maintain employee schedules and keep site assignments current.

Log and route call-outs and site staffing notifications to the right supervisor.

Supply & Materials

Monitor supply requests coming in from our field teams through Swept — this drives most of our ordering.

Message requesters directly in Swept when a request needs clarification, and handle internal requests from management.

Place supply and material orders with our approved vendors.

Track open orders, confirm deliveries, and clear the request in Swept once it lands.

Reconcile deliveries against orders and resolve vendor discrepancies.

Finance & Administration

Enter vendor bills in QuickBooks Online and track payment status through to close.

Maintain our QBO product and service list — prices, SKUs, descriptions, and new product setup.

Marketing & Communications

Own the content calendar — plan and schedule social and content posts.

Create social media content for the company and its leadership, built and queued at least 30 days ahead.

Submit content for approval before release, then execute the approved calendar on schedule.

Manage our social media accounts — respond to comments and messages on company posts, and keep an eye on the social inbox.

Engage with other organizations, potential partners, and prospects in our community by commenting on and interacting with relevant posts.

Keep our website information current and accurate.

Office Operations & Systems

Manage inbound calls and office lines through our phone system, following the established routing.

Handle recurring internal communications — employee announcements, birthday memos, and company-wide notices.

Handle day-to-day software administration — user setup, licenses, and routine configuration.

Use AI tools to support content drafting, research, and administrative work. We use them here and expect you to.

Support event logistics and coordination with outside organizations we work with.

Qualifications

What You Bring

3+ years in an operations, administrative, or business support role.

Hands-on experience managing timecards and schedules for a distributed or field-based workforce.

Accounts payable experience — bill entry, payment tracking, and sorting out vendor discrepancies.

A track record of working independently and remotely, without daily supervision.

Clear written communication, and comfort documenting processes.

Strong attention to detail. In this role, small errors compound into payroll and client problems.

Nice to Have

Experience in commercial janitorial, facilities, or another field-services business.

Prior use of Swept, QuickBooks Online, or HubSpot.

Social media content creation and community management experience.

Comfort using AI tools such as Claude for drafting, research, and administrative work.

Additional Information

Who Thrives Here

These are our core values. We hire, review, and promote against them.

Reliable

You show up — on time, every shift, every commitment. Our clients trust us because our team is consistent. When you say you'll be there, you're there. Reliability isn't just about attendance; it's about being someone your teammates and clients can count on without having to check.

Coachable

You're open to feedback and willing to grow. You don't have all the answers, and neither do we — but we're always improving. Being coachable means you listen, you adjust, and you get better. The moment you stop learning is the moment you stop growing with us.

Do the Right Thing

When no one is watching, you still do it right. Whether it's reporting a supply issue, flagging a safety concern, or treating a client's space with care — integrity isn't situational. We don't cut corners because it's faster or easier. We do the right thing because it's who we are.

Do What We Say

We keep our commitments — to our clients, to each other, and to ourselves. If we say the facility will be ready, it will be ready. If we say we'll follow up, we follow up. Trust is built one kept promise at a time, and broken by one that isn't.

Committed to Excellence

Good enough isn't our standard. We take pride in the work — not because someone is grading us, but because a clean, healthy environment matters to the people inside it. Excellence isn't perfection; it's the relentless pursuit of doing our best work every single

Quick Apply

Refine Your Search

office administrator jobs in cocoa fl

Business Operations Specialist

Operations Manager East Coast

Office Manager

Business Office Director

Front Office Manager - FT

Assistant Dental Office Manager

STARBASE Office Manager

Bilingual Clinical Office Manager

Retail HVAC Office Administrator

Dental Office Manager

Acquisition Support

Clinic Office Administrator

Controller / Automotive Office Manager

Medical Assistant- Full Time

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