Top 5 Administrative manager Jobs in Coeur D'alene, Id

Business Office Manager
Hemmingson Senior Living —Coeur d'Alene, ID
- $21 - $23 an hour
- Full-time
- Mid-level
- Office
- Contracts
Quick Apply
Office Manager
Hagadone Marine Group —Coeur d'Alene, ID
- $60,000 a year
- Full-time
- Ability to walk for extended periods
- Mid-level
- Office
- Health insurance
- Dental insurance
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Business Operations Manager
Coldwell Banker-Schneidmiller Realty —Coeur d'Alene, ID
- $25 - $28 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Dental insurance
- 401(k)
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Office Manager
ROBERT P MCKINLEY CPA PC —Spokane Valley, WA
- $20 - $25 an hour
- Full-time
- Bilingual
- Microsoft Outlook
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- Health insurance
- Paid time off
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2d
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North Idaho College —Post Falls, ID
- $20.01 - $23.01 an hour
- Full-time
- Background check
- Mid-level
- 3 years
- Paid holidays
- Tuition reimbursement

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Business Office Manager

Hemmingson Senior Living -
Coeur d'Alene, ID

Quick Apply

Job Details

Full-time
$21 - $23 an hour

Qualifications

Senior living facility experience
Customer communication
Accounts payable
Accounts receivable management
Expense management
Filing
Attention to detail
Medical billing
Resident records
Office management
Time management

Full Job Description

About Hemmingson Senior Living

Hemmingson Senior Living is a premier senior living community nestled on six beautifully manicured acres in the Inland Pacific Northwest. Thoughtfully designed from the ground up, our campus offers a full continuum of care — from independent living in exclusive private cottages to high-touch assisted living, memory care, and comprehensive medical support — all within one exceptional community. At Hemmingson, enriching the lives of our residents isn't just a goal, it's our purpose. Our campus features a vibrant community center, fitness facilities, a full-service salon and spa, and a variety of social gathering spaces designed to foster connection, wellness, and joy every day.

We are building something truly special here — a team of dedicated professionals who share our commitment to dignified, compassionate care and an unwavering standard of excellence. If you're passionate about making a meaningful difference in people's lives, Hemmingson Senior Living is where you belong.

*We are a smoke-free community.*

Position Summary

The Business Office Manager (BOM) responsible for overseeing the financial, administrative, and office operations of the assisted living community. This role ensures accurate billing, accounts management, payroll coordination, recordkeeping, and regulatory compliance while supporting residents, resident families, and staff with administrative needs.

The BOM plays a key role in maintaining smooth day-to-day operations and ensuring transparency in billing, records, and financial practices.

Duties and Responsibilities

Billing & Accounts Receivable

Manage day-to-day office environment including management of office equipment and office supplies
Coordinate Care Conference schedule for DON/Administrator
Greet Visitors and Tour facility inquiries
Work with Activities Director creating monthly Activity Calendar
Assist Resident or Resident Family with Admission Paperwork
Prepare and process monthly resident billing statements
Ensure billing reflects services provided and levels of care
Address billing questions and resolve discrepancies
Manage accounts receivable and follow up on outstanding balances

Accounts Payable & Financial Management

Review invoices and vendor payments – submit to corporate office
Maintain accurate financial records and documentation
Assist with Budgeting and Expense Tracking
Monitor financial transactions for accuracy and compliance

Payroll & HR Support

Coordinate payroll processing with corporate office
Maintain employee files and required documentation
Assist with employee onboarding paperwork (background checks, new hire forms etc.)
Track employee certifications, licenses, and training records

Resident Records and Admissions Support

Maintain accurate and confidential resident files
Assist with admission paperwork, contracts, and services agreements
Ensure required documents are completed, signed and properly filed
Support discharge paperwork and final billing processes

Compliance & Documentation

Ensure administrative records comply with Idaho regulations (IDAPA)
Maintain:
Resident Admission Agreements
Financial and Billing Records
Personnel Records
Prepare documentation for audits, surveys and inspections

Office Operations

Manage front office operations and supplies
Answer phones, greet visitors, and provide customer service
Coordinate communication between departments
Maintain organized filing systems (electronic and paper)

Customer Service

Serve as a point of contact for residents and families regarding:
Billing questions and administrative concerns
Provide professional, courteous, and timely responses

Confidentiality & Security

Maintain strict confidentiality of resident and employee information
Ensure secure handling of financial and personal data

Business Office Manager (BOM) – Skill & Abilities

Strong attention to detail and accuracy
Organizational and time management skills
Ability to handle sensitive information confidentially
Strong communication and customer service skills
Ability to multitask and meet deadlines

Work Environment

Office setting within an assisted living community
Regular business hours with occasional additional hours as needed
Frequent interaction with residents, families, and staff

Pay: $21.00 - $23.00 per hour

Work Location: In person

Quick Apply

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administrative manager jobs in coeur d'alene, id

Business Office Manager

Office Manager

Business Operations Manager

Office Manager

Senior Administrative Assistant/Customer Service Lead

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