About the Role
Awaken Creative is looking for a dependable, organized, and teachable Communications & Administrative Assistant to join our team at our Coeur d’Alene office.
This position will play an important role in keeping our day-to-day operations organized and moving forward. You’ll help manage incoming communication, scheduling, reporting, and administrative tasks while also helping the owner stay organized and focused on the highest-priority areas of the business.
While this is primarily an administrative and communications position, we are a creative marketing company, so there will also be opportunities to assist with marketing and creative-related tasks.
We’re looking for someone who is efficient, dependable, comfortable taking initiative, and willing to learn. You don’t need to know everything on day one, but you do need to be someone who can learn quickly, stay organized, and follow through.
Responsibilities
Your day-to-day responsibilities may include:
- Answering incoming sales and business phone calls
- Responding to and organizing company emails
- Managing calendars, appointments, meetings, and scheduling
- Helping the owner organize and prioritize tasks, deadlines, meetings, and follow-ups
- Assisting with general administrative and executive assistant responsibilities
- Preparing and organizing monthly reports
- Following up on tasks, conversations, and outstanding items
- Maintaining organized documents, records, and internal information
- Assisting with basic marketing and creative tasks
- Communicating professionally with clients, prospects, vendors, and team members
- Helping with miscellaneous projects and last-minute needs as they arise
- Supporting the team with administrative tasks that keep daily operations running smoothly
Because we are a growing small business, this position may occasionally include responsibilities outside of a traditional receptionist or administrative role. We’re looking for someone who is comfortable jumping in and helping where needed.
What We're Looking For
We’re looking for someone who is:
- Highly organized
- Dependable and consistent
- Efficient and able to manage their time well
- Professional and comfortable communicating over the phone
- Strong in written communication and email
- Comfortable managing multiple responsibilities at once
- Detail-oriented
- Teachable and receptive to feedback
- Able to learn new systems and processes quickly
- Comfortable working independently
- Able to recognize priorities and adjust when something urgent comes up
- Willing to take initiative instead of always waiting to be told what to do
- Comfortable working in a fast-moving small business environment
- Able to follow through and make sure tasks don't fall through the cracks
Preferred Experience & Skills
Previous experience in all of these areas is not required, but the following would be helpful:
- Receptionist or front-office experience
- Administrative assistant experience
- Executive assistant experience
- Calendar and scheduling management
- Customer service or phone experience
- Google Workspace, including Gmail, Google Calendar, Google Docs, and Google Sheets
- Creating or organizing reports
- Basic understanding of marketing or social media
- Experience working in a marketing, advertising, or creative environment
Adobe Experience
A working knowledge of Adobe Creative Cloud is preferred.
You do not need to be a professional graphic designer, but you should be comfortable navigating creative software and be willing to learn.
Experience with programs such as the following is a plus:
- Adobe Photoshop
- Adobe Illustrator
- Adobe Acrobat
- Other Adobe Creative Cloud applications
What Success Looks Like
A successful person in this role will help create more organization throughout the company.
Phone calls and emails are handled professionally. Calendars stay organized. Important follow-ups aren't forgotten. Reports get completed on time. Tasks are tracked and followed through. The owner has a clearer understanding of what needs his attention and is able to spend more time focused on the highest-value areas of the business.
We aren't looking for someone who already knows everything.
We're looking for someone who is reliable, efficient, organized, teachable, and capable of becoming a trusted part of our day-to-day operations.
Compensation & Schedule
Pay: $15.00–$18.00 per hour, depending on experience and skill level.
Job Type: Full-Time
Schedule:
Monday through Friday
8:00 AM–4:00 PM
This is an in-person position at our Coeur d’Alene, Idaho office. This is not a remote position.
About Awaken Creative
Awaken Creative is a growing creative and marketing company that helps businesses strengthen their brands and grow through strategic marketing.
Our work includes branding, graphic design, websites, social media, advertising, video and photo content, marketing strategy, and ongoing marketing support.
We're a small team, which means every person plays an important role in what we do. We're looking for someone who enjoys working with people, being part of a growing company, and taking ownership of their responsibilities.
To Apply
Please submit your resume through Indeed.
Along with your resume, we'd love to hear a little about you. Include a short introduction explaining your previous experience, why this position caught your attention, and why you think you'd be a good fit for Awaken Creative.
We look forward to hearing from you.
Pay: $15.00 - $18.00 per hour
Work Location: In person
