Top 207 Administrative assistant Jobs in Collinsville Ok

Office Manager and Administrative Assistant
The Housing Partnership Network —Tulsa, OK
- $40,000 - $55,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
Administrative Assistant
Michels Corporation —Tulsa, OK
- $20 - $26 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
Front Office Assistant
Speedy's towing & recovery —Tulsa, OK
- From $15 an hour
- Part-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Paid training
- Health insurance
Quick Apply
Admin Assistant/Payroll Admin
Berendsen —Tulsa, OK
- No experience needed
- Research
- Mid-level
- Health savings account
- AD&D insurance
Quick Apply
Administrative Assistant
Wyandotte Technologies —Tulsa, OK
- $32.55 an hour
- Full-time
- Microsoft PowerPoint
- Microsoft Word
- Background check
- Health insurance
- Dental insurance
Quick Apply
1d
Administrative Assistant
LTR Fastener & Supply LLC —Tulsa, OK
- $18 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
2d
Administrative Assistant I
Kelvion Products Inc —Sperry, OK
- Overtime
- Word processing
- Basic math
- Research
- Paid holidays
- Disability insurance
Quick Apply
22h
Administrative Assistant
Claremore Public Schools —Claremore, OK
- Microsoft Excel
- Computer literacy
- Basic math
Business Office Assistant
Dental Depot —Owasso, OK
- Full-time
- Dental office
- Inventory management
- Word processing
9d
Administrative Coordinator
Philos Hospitality, Inc. d/b/a Hospitality House of Tulsa —Tulsa, OK
- $25 - $28 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
Quick Apply
1d
Administrative Assistant
Earle M. Jorgensen Company —Tulsa, OK
- Full-time
- Office
- High school diploma or GED
- Communication skills
- Wellness program
- AD&D insurance
Administrative Assistant
Pratt Industries —Tulsa, OK
- Full-time
- Microsoft Word
- Basic math
- Office
- Health savings account
- Paid holidays
Quick Apply
23h
Administrative Assistant
WOOD SYSTEMS INC —Tulsa, OK
- $17 - $20 an hour
- Full-time
- Word processing
- Office
- High school diploma or GED
- Dental insurance
- Paid time off
Administrative Assistant
Kloeckner Metals Corporation —Tulsa, OK
- Microsoft Outlook
- Computer literacy
- Office
Quick Apply
4d
Administrative Assistant
Relation Insurance Services —Tulsa, OK
- $15.38 - $39.90 an hour
- Full-time
- Microsoft Excel
- Computer literacy
- Mid-level
- Paid holidays
- 401(k)
4d
Administrative Assistant
Carter Healthcare —Tulsa, OK
- Computer literacy
- Basic math
- English
3d
Nursing Admin Assistant / Scheduler
The State of Oklahoma —Rogers County, OK
- Up to $21.36 an hour
- Full-time
- Inventory management
- English
- Mid-level
10d
Service Administrative Assistant I
Warren CAT —Tulsa, OK
- Research
- Office
- High school diploma or GED
- Dental insurance
- Vision insurance
Quick Apply
Administrative Assistant
Green Country Habitat for Humanity —Tulsa, OK
- Full-time
- Office
- Databases
- Entry level
Quick Apply
13d
HR Administrative Assistant
RCB Bank —Claremore, OK
- Full-time
- Office
- Microsoft Office
- Administrative experience
- AD&D insurance
- Paid holidays
Quick Apply
10d

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Office Manager and Administrative Assistant

The Housing Partnership Network
Tulsa, OK

Quick Apply

Job Details

Full-time
$40,000 - $55,000 a year

Benefits

Health savings account
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Parental leave
Vision insurance
401(k) matching
Life insurance

Qualifications

Confidential information handling
Driver's License

Full Job Description

ABOUT THE ROLE

The Office Manager is a professional working in an office environment with various roles within the organization to help ensure effective day-to-day operations. The ideal candidate will possess strong written and verbal communication skills and have expertise in budgeting processes and financial record keeping. This role requires a detail-oriented individual who can manage schedules, budgets, and team dynamics effectively. CommonGround is a start-up organization, so strong candidates will have demonstrated ability to operate in a very fluid, lean and fast-moving organization. Experience in the non-profit housing sector is preferred. In addition, the President will offer other duties as assigned as needed for the proper administration of operations.

MAJOR DUTIES & RESPONSIBILITIES

Administrative

Provide support to senior leadership, including the CEO and Sr. Real Estate Project Manager; make travel arrangements and manage the calendars and email of senior leadership.
Coordinate staff meeting agendas with CEO and maintain corporate calendar as directed.
Compose communications, memorandums, and presentation materials from verbal direction.
Create, maintain and update documents and forms as needed; print letters and obtain appropriate signatures.
Assist with logistics planning and material creation/assembly for community meetings as well as other annual and ad-hoc meetings.
Set up workspace for new hires and assist with onboarding tasks as assigned.
Oversee planning of staff parties and events.
Other projects assigned.

Office Management

Manage daily office operations including supply ordering, equipment maintenance, and contractor coordination (e.g., delivery services).
Coordinate IT, internet and printing services across various service providers.
Management of vendor contracts as well research new ones.
Serve as the primary liaison for office vendors and service providers.
Collect, date-stamp, and distribute incoming mail and deliveries.
Coordination with other organizations sharing in office.
Be a key part of creating a great working environment and a high achieving organization

Travel & Meeting Coordination

Arrange employee travel, including booking transportation and accommodations.
Provide administrative support and meeting coordination for internal and external meetings and events.

Financial Management & Bookkeeping

Process vendor payments, organize invoices, and maintain accurate financial records.
Assist with budgeting and preparing expense reports.
Use QuickBooks for data entry, reconciliation, and financial tracking.
Generate financial reports for audits and ensure compliance with non-profit accounting standards.

Nonprofit Board Management

Coordinate logistics for Board of Directors meetings, including scheduling, preparing agendas, distributing meeting packets, and managing RSVPs.
Draft, compile, and maintain accurate board minutes and official corporate records.
Support the President and Board Chair in managing board governance tasks.
Maintain the organization’s corporate documents, bylaws, policies, resolutions, and other governance materials.
Ensure timely preparation and dissemination of board communications and updates.
Assist with planning and logistics for board committee meetings, retreats, and orientation of new board members.

Other Duties

Perform additional tasks as assigned by the President to support the administration of Housing Forward operations.

QUALIFICATIONS

Education & Experience

Associate’s or Bachelor’s degree in Business Administration, Office Management, Accounting, or a related field (preferred).
Minimum of 3 years of experience in office administration or a similar role.
Experience working in a nonprofit organization is a plus.

Technical Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Strong experience with bookkeeping software (such as QuickBooks) and financial reporting.
Familiarity with budgeting and financial reconciliation.
Comfortable using office equipment and managing vendor relationships.
Ability to manage and update website.

Administrative & Organizational Skills

Excellent organizational and time management skills with the ability to prioritize tasks.
Strong attention to detail and accuracy in data entry and financial tracking.
Ability to manage multiple responsibilities and meet deadlines.

Communication & Interpersonal Skills

Strong written and verbal communication skills.
Ability to take accurate meeting minutes and prepare professional reports.
Excellent people skills, professional demeanor and ability to interact effectively with staff, board members, and external partners.

Other Requirements

Valid driver’s license and reliable transportation (for mail collection and errands).
Ability to maintain confidentiality and handle sensitive information with discretion.
Flexibility to take on additional duties as assigned by the President.

Preferred

Experience working with public agencies, community organizations or mission‑driven developers.

LOCATION

Tulsa, OK.

This position is placed-based and will require residency in the Tulsa area.

COMPENSATION

Commensurate with education and experience with a bonus potential.

BENEFITS:

15 vacation days, 12 sick days, 12 paid holidays, paid personal day, medical, dental and vision insurance, health savings account, flexible spending account, dependent care flexible spending account, retirement, and savings plan/401(k) match, group life insurance, short- and long-term disability, parental leave, sabbatical leave, professional development and much more!

TO APPLY:

Please submit a resume and a thoughtful cover letter detailing your interest in this opportunity and your relevant skills and expertise here.

ABOUT THE COMMONGROUND HOUSING PARTNERS

CommonGround Housing Partners (CGHP) is a newly established nonprofit real estate development corporation. With initial funding support from the Anne and Henry Zarrow Foundation, its mission is creating safe, decent, and affordable housing that strengthens communities, promotes equity, and fosters long-term economic mobility for residents. CGHP seeks to provide community and economic development that serves all income levels through the acquisition, production and management of housing; expands economic and community development opportunities; enhances the communities in which it serves and does so from a position of financial stability.

ABOUT THE HOUSING PARTNERSHIP NETWORK

Housing Partnership Network (HPN) is an award-winning membership network of over 100 of the nation’s leading affordable housing and community development nonprofits. Through practitioner-driven peer exchange, policy and innovation, the Housing Partnership Network’s mission is to leverage the individual strengths and mobilize the collective power of our member organizations to bring innovative solutions to America’s affordable housing and community development sectors. HPN worked with the Tulsa Community in launching CommonGround Housing Partners, an independent nonprofit housing organization.

Learn more at www.housingpartnership.net.

OUR COMMITMENT TO EQUAL OPPORTUNITY

HPN is committed to creating a diverse and equitable environment and is proud to be an equal opportunity employer. HPN recruits, employs, trains, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other protected status.

Quick Apply

Refine Your Search

administrative assistant jobs in collinsville ok

Office Manager and Administrative Assistant

Administrative Assistant

Front Office Assistant

Admin Assistant/Payroll Admin

Administrative Assistant

Administrative Assistant

Administrative Assistant I

Administrative Assistant

Business Office Assistant

Administrative Coordinator

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Nursing Admin Assistant / Scheduler

Service Administrative Assistant I

Administrative Assistant

HR Administrative Assistant

I want to receive the latest job alert for administrative assistant in collinsville ok

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