Top 27 Administrative coordinator Jobs in Colonie, Ny

Front Office & Client Services Coordinator
GTM Payroll Services Inc —Clifton Park, NY
- $18 - $25 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
8d
Order Entry Coordinator 1
Pace Analytical Services —Albany, NY
- $20 an hour
- Full-time
- Microsoft Outlook
- Office
- Associate's degree
- Wellness program
- Health savings account
8d
Albany Operations Coordinator
State of New York - Senate, NYS —Albany, NY
- $68,000 - $72,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Writing skills
- Wellness program
- Health insurance
14d
Front Desk Coordinator
EAST HUDSON ORAL AND MAXILLOFACIAL SURGERY —Latham, NY
- $22 - $24 an hour
- Part-time
- Dental office
- Surgery
- Administrative experience
Program Coordinator I-Administrative Services (NY HELPS)
Capital Region BOCES —Albany, NY
- $50,236 - $58,609 a year
- Computer Science
- Customer service
- Research
Administrative Coordinator
Rensselaer Polytechnic Institute —Troy, NY
- $20 - $23 an hour
- Online Application
- Microsoft Word
- School experience
- Microsoft Outlook
- Health insurance
- Paid time off
5d
Front Office Coordinator - Gynecologic Oncology
New York Oncology Hematology —Albany, NY
- $22 - $26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
Quick Apply
Legal Administrative Coordinator
Goldberg Segalla LLP —Albany, NY
- $23 - $26 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- English
- Health insurance
- Dental insurance
Quick Apply
8d
Academic Coordinator - Practice Administration
Albany Medical Center —Albany, NY
- $54,690 - $82,035 a year
- Full-time
- Microsoft Excel
- Mid-level
- 3 years
Operations Coordinator
Ellis Medicine —Schenectady, NY
- $24.75 - $36.53 an hour
- Full-time
- Research
- Mid-level
- Bachelor's degree
Quick Apply
17h
Operations Coordinator (26-27 SY)
KIPP Capital Region Public Schools —Troy, NY
- $57,500 - $63,000 a year
- School experience
- Computer literacy
- English
- 403(b) matching
- Health insurance
Quick Apply
Dental Receptionist / Front Desk Coordinator ( Full Time )
PDS Management Services, LLC —Albany, NY
- $24 - $28 an hour
- Full-time
- Dental office
- High school diploma or GED
- Experience working with children
- Health savings account
- Health insurance
Quick Apply
Office Administrator/Development Coordinator
Alzheimer's Association —Cohoes, NY
- $24.50 - $26.50 an hour
- Weekends as needed
- Mid-level
- Office
- Driver's License
- Paid holidays
- Disability insurance
Guest Services/Spa Coordinator
Complexions Inc —Albany, NY
- From $18 an hour
- Full-time
- Organizational skills
- Computer skills
- 1 year
- Paid holidays
- Employee discount
Quick Apply
Lia Hyundai Albany - Appointment Coordinator/Cashier Receptionist
Lia Auto Group —Albany, NY
- $17 - $19 an hour
- Full-time
- Dealership
- Computer literacy
- Driver's License
- Health insurance
- Dental insurance
Quick Apply
3d
Office Services Coordinator
Goldberg Segalla LLP —Albany, NY
- $19 - $22 an hour
- Weekends as needed
- Inventory management
- English
- Ability to sit for extended periods
- Health insurance
- Dental insurance
Quick Apply
Operations Support Coordinator
Public Health Solutions —Sunset Park, NY
- $40,000 - $45,000 a year
- Temporary
- Mid-level
- Office
- Windows
- 403(b) matching
- Commuter assistance
Quick Apply
Patient Coordinator (Medical Receptionist)
Access Physical Therapy & Wellness —Schenectady, NY
- $17 - $19 an hour
- Full-time
- Computer literacy
- HIPAA
- High school diploma or GED
- Dental insurance
- Paid time off
Sales Coordinator
Hilton Albany —Albany, NY
- $23 - $25 an hour
- Full-time
- Ability to walk for extended periods
- Mid-level
- Office
Quick Apply
CLIENT EXPERIENCE & SPA CONCIERGE COORDINATOR
Esthetiques Skin Care Clinique & Day Spa —Saratoga Springs, NY
- From $17 an hour
- Part-time
- In-person
- Entry level
- Flexible schedule
Quick Apply

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Front Office & Client Services Coordinator

GTM Payroll Services Inc -
Clifton Park, NY

Quick Apply

Job Details

Full-time
$18 - $25 an hour
8 days ago

Benefits

Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
Volunteer time off
Life insurance

Qualifications

Phone communication

Full Job Description

Be the First Impression of GTM

At GTM Payroll Services, we believe exceptional service begins the moment someone walks through our doors or calls our office. We're looking for a Front OfficeClient Services Coordinator who thrives in a fast-paced, customer-focused environment and enjoys creating positive experiences for clients, visitors, and coworkers alike.

This unique dual-role position combines front office reception with client service coordination, making it an ideal opportunity for someone who enjoys variety, building relationships, and solving problems. If you're organized, professional, and passionate about delivering outstanding service, we'd love to hear from you.

What You'll Do

Front Office Coordination

Welcome employees, clients, visitors, and vendors with professionalism and warmth.
Ensure the office is prepared each morning by following opening procedures and preparing conference rooms for meetings.
Manage client payroll pick-ups, ensuring documents are secure, accessible, and properly signed out.
Maintain visitor check-in/check-out procedures and documentation for compliance and audit purposes.
Answer and direct incoming phone calls to the appropriate departments.
Assist vendors and delivery personnel by directing them to the appropriate contacts.
Receive, sort, and distribute incoming mail and packages.
Serve as the primary point of contact for building maintenance requests and coordinate with vendors as needed.

Client Service Coordination

Deliver exceptional customer service that reflects GTM's commitment to client satisfaction.
Respond to client inquiries through phone, email, chat, and text in a timely and professional manner.
Build strong relationships through active listening, responsiveness, and problem resolution.
Develop and maintain knowledge of payroll systems, HR services, and payroll tax regulations.
Identify client needs and educate clients on available products and services that enhance their experience.
Collaborate with teammates to meet deadlines and exceed service expectations.
Assist with household client accounts, new client projects, and other departmental initiatives.
Communicate service concerns, client feedback, and process improvement opportunities to leadership.

What You Bring

2+ years of receptionist, front desk, customer service, or client service experience.
Associate degree preferred.
Outstanding verbal, written, and interpersonal communication skills.
Professional phone presence and exceptional customer service skills.
Strong computer proficiency and accurate data entry skills.
Ability to manage multiple priorities in a fast-paced environment.
Excellent organizational and time management skills.
Strong problem-solving and decision-making abilities.
Ability to interact professionally with individuals at all levels.
A positive, flexible, team-oriented attitude with a commitment to quality service.

What Makes You Successful

The ideal candidate will:

Create a welcoming and positive first impression for every client, visitor, and employee.
Demonstrate professionalism, reliability, and a service-first mindset.
Take initiative by anticipating needs and resolving issues before they become problems.
Thrive in a role that requires multitasking, adaptability, and collaboration.
Balance independent work with being an engaged member of a supportive team.

Why GTM?

At GTM Payroll Services, our people are at the heart of everything we do. We foster a collaborative culture where employees are empowered to provide exceptional service, grow professionally, and make a meaningful impact for our clients every day.

If you enjoy helping people, creating exceptional first impressions, and being an important part of a high-performing team, we encourage you to apply.

Join GTM Payroll Services and help us deliver an outstanding experience from the very first hello.

Quick Apply

Refine Your Search

administrative coordinator jobs in colonie, ny

Front Office & Client Services Coordinator

Order Entry Coordinator 1

Albany Operations Coordinator

Front Desk Coordinator

Program Coordinator I-Administrative Services (NY HELPS)

Administrative Coordinator

Front Office Coordinator - Gynecologic Oncology

Legal Administrative Coordinator

Academic Coordinator - Practice Administration

Operations Coordinator

Operations Coordinator (26-27 SY)

Dental Receptionist / Front Desk Coordinator ( Full Time )

Office Administrator/Development Coordinator

Guest Services/Spa Coordinator

Lia Hyundai Albany - Appointment Coordinator/Cashier Receptionist

Office Services Coordinator

Operations Support Coordinator

Patient Coordinator (Medical Receptionist)

Sales Coordinator

CLIENT EXPERIENCE & SPA CONCIERGE COORDINATOR

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