Top 17 Office specialist Jobs in Colorado Springs Co

Administrative Specialist - Department of Human Services
El Paso County —Colorado Springs, CO
- $54,000 - $61,000 a year
- Full-time
- Microsoft Outlook
- Writing skills
- Pass drug screening
4d
Administrative Specialist
Little Fins Swim School —Colorado Springs, CO
- $17 - $22 an hour
- Part-time
- Computer literacy
- Continuous improvement
- Organizational skills
- Employee discount
Quick Apply
Administrative Specialist I/II - Works Program
Larimer County —Spruce, CO
- $23.52 - $30.65 an hour
- Full-time
- Hybrid work
- 18 years or older
- Office
- Administrative experience
- Health savings account
- AD&D insurance
11d
(26-27 SY) School Administrative Specialist II - Colorado Springs School District 11
Colorado Springs School District 11(co) —Colorado Springs, CO
- $17.75 - $21.20 an hour
- Full-time
- School experience
- CPR Certification
- High school
Medical Front Desk Specialist
Southern Colorado Retina MSO, LLC —Colorado Springs, CO
- $16.70 - $24.00 an hour
- Full-time
- Writing skills
- Pass drug screening
- HIPAA
- Mileage reimbursement
7d
School Administrative Specialist I (Palmer HS)
Colorado Springs School District 11(co) —Colorado Springs, CO
- $16.33 - $19.51 an hour
- Full-time
- Spanish
- CPR Certification
- High school
Administrative Professional
Systems Technology Forum —Colorado Springs, CO
- Full-time
- Customer service
- Mid-level
- Office
- AD&D insurance
- Health insurance
Quick Apply
School Administrative Specialist I - (Elementary) - Colorado Springs School District 11
Colorado Springs School District 11(co) —Colorado Springs, CO
- $16.49 - $19.71 an hour
- Full-time
- Spanish
- CPR Certification
- High school
Specialist, Technical Support Engineering / Wideband Watch Office Analyst (WBWO)
L3Harris Technologies —Schriever AFB, CO
- $63,000 - $117,500 a year
- Bachelor's degree
- Travel
- Senior level
- Paid holidays
- Disability insurance
Veterinary Client Relations Specialist/ Receptionist
Fountain Creek Veterinary Clinic —Fountain, CO
- $32,400 - $42,000 a year
- Part-time
- Computer literacy
- Clinic experience
- Computer skills
- Health insurance
- Paid time off
Quick Apply
8d
Skillbridge Operations and Training Specialist
Patriot Group International —Fort Carson, CO
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
Business Office Manager - Medicaid Pending Specialist
Pikes Peak Post Acute —Colorado Springs, CO
- $75,000 - $80,000 a year
- Full-time
- Skilled nursing facility
- Mid-level
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
7d

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Administrative Specialist - Department of Human Services
El Paso County —Colorado Springs, CO
Must possess and maintain a valid driver's license. Organizes and prioritizes a high volume of information requests and phone calls; responds courteously and in…
$54,000 - $61,000 a year
4d
Administrative Specialist
Little Fins Swim School —Colorado Springs, CO
Handle phone calls, texts, emails, and in-person interactions throughout shifts. Exceptional phone etiquette and customer service skills to foster positive…
$17 - $22 an hour
Quick Apply

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Administrative Specialist - Department of Human Services

El Paso County -
Colorado Springs, CO

Apply Now

Job Details

Full-time
$54,000 - $61,000 a year
4 days ago

Qualifications

Confidential information handling
Spreadsheets
Writing skills
In-person customer service
Employee relationship building
High school diploma or GED
Driver's License
Research report preparation
Data management
Microsoft Teams
Research findings presentation

Full Job Description

Need help with applying? Visit our Talent Acquisition page here for application guidance and resources.

VISION

El Paso County will be a trusted regional leader known for excellence in county service delivery.

PURPOSE

We provide essential public services to the Pikes Peak Region in support of our residents, businesses, and communities, enhancing the freedom for all to thrive.

VALUES

Service Focused • Collaborative • Accountable • Trustworthy • Transparent

Job Summary

Do you thrive in a fast-paced environment where organization, accuracy, and exceptional customer service are key to success? Are you a positive, detail-oriented self-starter who enjoys solving problems, juggling multiple priorities, and supporting a dynamic leadership team? Do you take pride in producing accurate meeting notes, managing complex schedules, tracking data, and mastering new systems quickly? We're looking for someone who is approachable and collaborative, with strong Microsoft Office 365 skills and the ability to meet deadlines while maintaining a high level of accuracy and professionalism. If you enjoy being the reliable person others count on to keep operations running smoothly, we'd love to have you join our Executive Team as an Administrative Specialist.

Hiring Range: $54,000.00 - $61,000.00 annually

This position has an anticipated work schedule of Monday – Friday, 8:00am – 5:00pm; subject to change. In-person only, not eligible for a hybrid work schedule.

Due to the sensitive nature of this role, additional background checks may be required, including a Government Program Fraud check and Child Welfare Abuse & Neglect database (TRAILS) check.

Please be advised this position may close without advance notice, should we receive a sufficient number of qualified applications.

This position performs complex and confidential administrative functions in support of senior leadership; ensures facilitation and coordination of efficient and effective operations. Employment is subject to the terms, conditions, and policies detailed in the Personnel Policies Manual (PPM). This position requires regular in-person presence as an essential job function. This position may be subject to grant funding.

Essential Duties/Responsibilities

Performs complex and confidential administrative support to senior leadership. Assesses the urgency and importance of tasks, takes appropriate action, and recommends solutions. Conducts research as needed; identifies and evaluates current needs and assembles materials as needed.
Schedules and organizes complex activities such as events, meetings, travel, and conferences; provides proactive calendar management. Coordinates pre-briefings and provides meeting materials.
Organizes and prioritizes a high volume of information requests and phone calls; responds courteously and in a timely manner; provides information directly or refers the call appropriately. Responds to routine and complex questions and concerns with accurate information. Acts in a diplomatic and courteous manner to de-escalate situations. Provides reception functions with excellent customer service as needed.
Assists leadership in monitoring budget(s) and tracking expenditures. Prepares budget adjustments, minor and major purchase orders, purchase requisitions, payment requests, and other financial documents. Serves as the Procurement Liaison.
Verifies and processes invoices utilizing the assigned P-card. Reconciles financial statements, acquires necessary approvals, and submits documentation to the Finance Services Department.
Collects and conducts research; compiles and analyzes data or statistics for preparation of reports, spreadsheets, charts, and graphs.
Develops and designs general business communication, including letters, memos, charts, tables, graphs, meeting minutes, and business plans. Proofreads copy for spelling, grammar, and layout, making appropriate changes in adherence to branding standards. Responsible for the accuracy and clarity of the final copy.
Prepares spreadsheets, reports, and presentations as requested; performs research and provides information as requested and/or utilizes in preparation of spreadsheets, reports, and presentations.
Provides administrative and liaison support to boards, commissions, advisory boards, etc., as needed.
Coordinates and participates in special events and projects as needed.
Performs other duties as required.

Supervision Exercised: This classification does not have supervisory authority; however, may be required to provide expertise or limited guidance or direction to employees, such as overseeing work quality, training, and guidance. Typically serves as a subject matter expert on the scope of functional area.

Supervision Received: Receives general supervision. This classification typically performs job duties by following established standard operating procedures and/or policies. Regular direction, guidance, and coaching from supervisor may be expected. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically.

Qualifications

Knowledge, Skills & Abilities

Must possess excellent organizational, planning, and administrative skills. Ability to efficiently plan, schedule, and organize.
Must possess excellent interpersonal and customer service skills.
Must be detail-oriented and a self-starter, ensuring accuracy in work.
Proficiency in Microsoft Office, including Outlook, Word, Excel, Teams, and PowerPoint as well as data management systems.
Ability to work independently with minimal supervision; ability to use conflict resolution, apply problem-solving skills, and exercise sound judgment.
Must be able to communicate effectively, both verbally and in writing.
Ability to conduct research and present data in a succinct and well-written manner. Ability to prepare clear and concise correspondence, reports, spreadsheets, and presentations.
Ability to establish effective working relationships with leadership, officials, County staff, clients, other agencies, and the public.
Ability to manage multiple tasks and reprioritize as work situations change.
Ability to maintain strict confidentiality.
Maintain regular and punctual attendance.

Required Education & Experience

High school diploma or equivalent education.
Three years of administrative experience.
- Associate’s degree may substitute for one year of the required experience.
- Bachelor’s degree may substitute for two years of the required experience.

Preferred Education & Experience

Senior or executive-level administrative support experience.
Experience in the public sector or a government setting.
Understanding of or experience working with Department of Human Services division programs.

Licenses/Certificates

Must possess and maintain a valid driver's license.

Pre-Employment Requirements

Must pass conditional post offer background investigation, motor vehicle record check, and drug screen.

Work Conditions

Duties are primarily performed in an office environment and remote work environment dependent upon Department discretion and business needs; some travel may be required.

The classification specification above is intended to describe the general nature of work, key responsibilities, and minimum qualifications. Minimum qualifications reflect the baseline experience required for the classification. Departments may establish additional or preferred qualifications to address operational needs, assignment complexity, and specialized functions, provided such qualifications are job-related, consistent with the intent of the classification, and as approved by the Human Resources department. Specific job assignments, duties, education, experience, licenses/certifications, and working conditions may vary based on the department or office's needs and the requirements of the assigned position. Changes to this classification specification may only be made by the Human Resources Department.

El Paso County is an E-Verify and Equal Opportunity Employer.

El Paso County adheres to Federal drug screening guidelines and requires a pre-employment drug screen.

Apply Now

Refine Your Search

office specialist jobs in colorado springs co

Administrative Specialist - Department of Human Services

Administrative Specialist

Administrative Specialist I/II - Works Program

(26-27 SY) School Administrative Specialist II - Colorado Springs School District 11

Medical Front Desk Specialist

School Administrative Specialist I (Palmer HS)

Administrative Professional

School Administrative Specialist I - (Elementary) - Colorado Springs School District 11

Specialist, Technical Support Engineering / Wideband Watch Office Analyst (WBWO)

Veterinary Client Relations Specialist/ Receptionist

Skillbridge Operations and Training Specialist

Business Office Manager - Medicaid Pending Specialist

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