The anticipated salary range on hire for this position is $101,474 - $179,619, based on the candidate’s qualifications and experience.
WHO WE ARE
Montgomery County is located adjacent to Washington D.C., and with over one million residents, is the most populous County in the State of Maryland. The County is also the most diverse County in the State and ranks among the top ten most diverse Counties in the Nation.
The Montgomery County Council’s synergy of talent, resources and support makes the Council an ideal employer for individuals who are looking to innovate, work on a diverse range of issues and create blueprints for bold thinking. Council staffers work with elected leaders, community groups, subject-matter experts and residents on a wide range of issues such as budgeting, legislation and land use decisions. Join an organization with a commitment to meeting the dynamic needs of more than one million residents as we govern for today and plan for the future. The Office of the County Council is committed to racial equity and social justice practices in all facets of its work.
WHO WE ARE LOOKING FOR
The Office of the County Council is seeking an Administrative Services Manager (Manager III) (Download PDF reader). This Administrative Services Manager position will work as part of the Council’s Central Staff – which is the non-partisan, professional staff team responsible for ensuring that the Council meets its budgetary, legislative, land-use, public health, and oversight responsibilities. This position will work under the direction of the Deputy Director for Operations.
The Administrative Services Manager (Manager III) is a professional level position responsible for providing essential administrative management services for both the elected Councilmembers' offices and central staff. Key responsibilities include but are not limited to:
-
Human resource liaison for all facets of personnel administration.
-
Prepare and track reports for Councilmember office operating and payroll budgets.
-
Timecard management for the County Council.
-
Monitor and approve reimbursement request, purchase orders, and purchase card payments.
-
Manage the administrative support team and workflow.
-
Supervision and workload management of front office staff and their administrative functions.
-
Develop and maintain standard operating policies and procedures for administrative processes, such as onboarding and off boarding of staff.
-
Assist other Legislative Branch departments as needed for personnel transactions.
-
Manage special projects as assigned by the Deputy Director.
The Administrative Services Manager is a working manager position and is expected to contribute to and assist with the work of the Central Staff team as needed in addition to managing the work. This position requires strong organizational skills and attention to detail as well as excellent written and oral communication skills.
The Administrative Services Manager must be able to work in a fast-paced, high-performance environment, and within an organizational structure focused on accountability, respect, and integrity. Additionally, the person selected for this position is expected to help foster an inclusive workplace where all staff feel comfortable and respected and a person’s background, characteristics, beliefs, or life experiences do not negatively impact their work experience.
Note: Offsite work, weekend and/or evening hours will be required as needed.
APPLICATION REQUIREMENTS
To be considered for this position, candidates must complete all application materials including: 1) cover letter, 2) resume, and 3) responses to the supplemental questions listed below. Applications that do not have all documents and answer all supplemental questions will not be considered for an interview. The cover letter, resume, and responses to the questions should be attached as Word or PDF files within your application. Candidates selected for consideration for this position may also be required to provide writing samples and/or complete a writing assessment at a later date.
Supplemental Questions. Candidates must provide written responses to the following supplemental questions. Please limit your response to no more than 300 words per question.
-
Why are you interested in the position of Administrative Services Manager at the County Council?
-
Please describe your management and leadership style and philosophy.
-
What do you consider to be two of your most notable and recent professional accomplishments that best predict your success in this position?
-
How do you build and maintain a high-performing team?
Experience: Five (5) years of progressively responsible professional experience in personnel/human resources administration, administration management or business administration.
Education: Graduation from an accredited college or university with a Bachelor's degree.
Equivalency: An equivalent combination of education and experience may be substituted.
License: Possession of a valid Class "C" (or equivalent) driver’s license from the applicant's state of residence when required for job-related duties.
Preferred criteria screening questions will be used pertaining:
-
Managing, leading, and developing staff and teams with at least two (2) years of supervisory experience.
-
Working effectively with elected and appointed officials and other government officials.
-
Human Resources experience.
-
Application Requirements for submission.
interview preference criteria will be used pertaining:
The applications of those who pass the required screening will be reviewed to determine the extent, relevancy of training, and experience in the following areas:
-
Managing, leading, and developing staff and teams with at least two (2) years of recent supervisory experience
-
Preparing, monitoring, and forecasting office budgets.
-
Providing oversight and approval of bill payments and purchase card transactions, in compliance with financial and departmental policies.
-
Working effectively with elected and appointed officials and other government officials.
-
Developing, processing and maintaining office policies, personnel procedures and administrative issues.
-
Experience with human resources management and human resource management software such as Oracle or Workday.
-
Experience with SharePoint or other online resource repositories.
IMPORTANT INFORMATION
The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.
Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at [email protected]. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.
This will establish an Eligible List that may be used to fill both current and future vacancies.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.
