Top 17 Department coordinator Jobs in Columbia, Mo

Renewals Coordinator / Service Sales
Hawk Equipment Services —Columbia, MO
- $25 - $30 an hour
- Full-time
- Background check
- Basic math
- English
- Health insurance
- 401(k)
Quick Apply
12d
Service Coordinator
Advantage Home Care —Columbia, MO
- $17 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
3d
Coordinator, Pharmacy Services Growth & Engagement
University of Missouri Health Care —Columbia, MO
- $28.52 - $46.52 an hour
- Full-time
- Inpatient
- Mid-level
- Clinic
- Paid holidays
- Health insurance
9d
Coordinator, Volunteer Services
University of Missouri Health Care —Columbia, MO
- $19.15 - $30.23 an hour
- Full-time
- Marketing
- Mid-level
- Education
- Paid holidays
- Health insurance
Student Services Coordinator II
University of Missouri —Columbia, MO
- $22.10 - $31.50 an hour
- Weekends as needed
- Mid-level
- Office
- University
- Paid parental leave
- Disability insurance
Senior Student Services Coordinator for Mizzou Families
University of Missouri —Columbia, MO
- $53,976 - $64,000 a year
- Weekends as needed
- 3 years
- Master's degree
- University
- Paid parental leave
- Disability insurance
Sr. Student Services Coordinator
University of Missouri —Columbia, MO
- $53,976 - $61,000 a year
- Weekends as needed
- Mid-level
- Office
- 3 years
- Paid parental leave
- Disability insurance
5d
Family Services Coordinator - Columbia
Midwest Transplant Network —Columbia, MO
- Full-time
- Hospital
- Mid-level
- 3 years
5d
Coordinator of Interpreter Services (FSH)
State of Missouri —Fulton, MO
- $64,272 a year
- Full-time
- Mid-level
- Education
- Psychology
Hospital Services Coordinator - Columbia
Midwest Transplant Network —Columbia, MO
- Full-time
- Marketing
- Inpatient
- Mid-level
5d
Early Intervention Service Coordinator
Center for Human Services —Columbia, MO
- $22.36 an hour
- Full-time
- Hybrid work
- Nursing
- Bachelor of Science
- Mid-level
Quick Apply
Hospital Services Coordinator - Columbia
MIDWEST TRANSPLANT NETWORK INC —Columbia, MO
- Full-time
- Marketing
- Inpatient
- Mid-level
5d
Creative Services and Broadcasting Coordinator
William Woods University —Fulton, MO
- Weekends as needed
- English
- Mid-level
- Ability to climb stairs
6d
Family Services Coordinator - Columbia
MIDWEST TRANSPLANT NETWORK INC —Columbia, MO
- Full-time
- Hospital
- Mid-level
- 3 years
5d
Department Coordinator
DH Pace —Columbia, MO
- Background check
- Pass drug screening
- Office
- Health savings account
- Paid holidays
Quick Apply

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Renewals Coordinator / Service Sales

Hawk Equipment Services
Columbia, MO

Quick Apply

Job Details

Full-time
$25 - $30 an hour
12 days ago

Benefits

Health insurance
401(k)
Paid time off

Qualifications

Communication with suppliers
Customer communication
Google Sheets
Basic math
English
Sales management systems proficiency
Vendor communication
CRM system proficiency
Productivity software
Gmail

Full Job Description

Position Summary

The Renewals Coordinator / Service Sales role is responsible for managing Hawk Equipment Services, Inc.’s recurring preventive maintenance renewal process, service quote follow-up, customer renewal communication, and service sales support. This position helps ensure routine PMs, calibrations, and service agreements are proactively tracked, quoted, followed up on, and handed off for scheduling once approved.

In addition to the primary renewals and service sales responsibilities, this role provides limited support for shipping, receiving, and inventory tracking related to service operations. These duties are secondary to the renewal pipeline and are intended to support day-to-day service workflow, material visibility, and internal coordination.

Primary ResponsibilitiesPreventive Maintenance Renewals

Maintain visibility into upcoming routine preventive maintenance, calibration, and service due dates by customer, site, system, and service interval.
Manage a forward-looking 30/60/90-day PM renewal pipeline.
Identify overdue, upcoming, or at-risk renewal customers.
Prepare or coordinate PM renewal quotes using approved pricing, prior service records, customer history, site requirements, and contract terms.
Send proactive service reminders to customers with the last service date, next due date, and proposed service window when appropriate.
Track renewal quote status, customer approvals, requested revisions, and purchase order status.
Maintain accurate customer contact information, service notes, and renewal activity in the company CRM or service management system.

Service Sales and Customer Follow-Up

Follow up on open PM quotes, service agreement renewals, repair recommendations, and recurring service opportunities.
Help convert completed service visits into repair quotes, replacement quotes, upgrade opportunities, or future PM cycles.
Communicate professionally with facilities, safety, maintenance, purchasing, and operations contacts.
Coordinate with Sales when a service opportunity becomes a larger project, national account opportunity, or regional growth opportunity.
Support customer retention by proactively communicating service requirements, timing, and next steps.
Provide consistent follow-up so service opportunities do not stall after quotes, reports, or recommendations are issued.

Work Order and Documentation Support

Monitor and help direct Work Order status flow within the service management system.
Transfer pertinent customer, site, quote, approval, and service information into the company CRM and service Work Orders.
Mine and transfer Work Order and Job Summary information, including OCR/AAR or closeout data where applicable.
Support clean documentation flow from renewal quote to customer approval, scheduling handoff, completed report, and next renewal cycle.
Assist Hawk personnel as needed to support daily service operations and customer communication.

Scheduling Handoff and Internal Coordination

Once a service quote is approved, hand off the approved scope, purchase order, customer contact, site information, and requested timing to the Field Service Coordinator or Scheduler.
Coordinate with Accounting when billing setup, purchase order information, tax status, or payment status affects service approval or scheduling.
Track approved-but-not-scheduled service work and help prevent approved work from stalling before execution.
Provide regular visibility to the Service Manager on PMs due, quotes sent, approvals pending, overdue customers, and approved work awaiting scheduling.

Secondary Responsibilities: Shipping, Receiving, and Inventory Support

Assist with shipment and receipt of materials and supplies as needed.
Track, trace, and update the status of incoming and outgoing shipments related to service operations.
Complete daily inbound receiving of products and packages and notify recipients accordingly.
Receive proof of deliveries to confirm successful receipt of goods.
Accurately track and document incoming and outgoing stock.
Scan inventory, count accurately, and maintain basic inventory tracking records.

Role Ownership Boundaries: Primary Ownership

PM renewal pipeline
Service renewal quote follow-up
Recurring service customer communication
Service reminder communication
Purchase order and approval tracking for renewal quotes
Repair quote follow-up where assigned
CRM and service Work Order data updates
Clean handoff of approved service work to scheduling
Basic shipping, receiving, and inventory tracking support

Not Primary Ownership

Technician scheduling and dispatch logistics
Final technical troubleshooting or field repair decisions
Project estimating outside assigned service renewal scope
Accounting, AR collections, or billing decisions
Purchasing decisions or supplier negotiations

Required Skills

Excellent written and verbal communication skills.
Strong follow-up discipline and ability to manage multiple customers, quotes, due dates, and next steps.
Strong sense of urgency and time management.
Ability to work independently while also collaborating with Service, Sales, Accounting, and field personnel.
Proficiency with Gmail, Google Sheets, Microsoft Office, CRM systems, and service management platforms.
Ability to maintain organized records and accurately transfer information between systems.
Comfortable communicating with customers, vendors, drivers, technicians, and internal team members.
Basic math, reading, and written English skills.
Ability to manage recurring tasks without losing visibility on open items.
Experience with FedEx, UPS, or commercial shipping processes preferred.
HazMat shipping experience or prior certification is a plus, but not required.

Education and Experience

High school diploma, GED, or equivalent qualification required.
Minimum of 2 years of experience in service coordination, renewals, inside sales, customer service, logistics, shipping/receiving, inventory support, or a similar role preferred.
Experience in a service-based, contractor, industrial, commercial, or technical business environment is preferred.
Experience with CRMs, service work order systems, spreadsheets, and customer records is preferred.

Physical Requirements

Comfortable standing or walking for extended periods when assisting with shipping, receiving, or inventory tasks.
Ability to frequently use hands to handle, feel, reach, lift, sort, scan, pack, and move materials.
Ability to stoop, kneel, crouch, or reach as needed for receiving and inventory organization.
Ability to lift and/or move up to 50 pounds.

Success Measures

Upcoming PM renewals are visible and worked before they become overdue.
PM renewal quotes are sent on time and followed up consistently.
Customer approvals and purchase orders are tracked clearly.
Approved PM work is handed off cleanly for scheduling.
Routine service revenue and renewal capture rate improve.
Repair recommendations from PMs are converted into quotes and tracked.
Service Manager has clear visibility into due, quoted, approved, overdue, and unscheduled renewal work.
Shipping, receiving, and inventory records are accurate and maintained without taking priority away from renewal responsibilities.

Pay: $25.00 - $30.00 per hour

Benefits:

401(k)
Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

department coordinator jobs in columbia, mo

Renewals Coordinator / Service Sales

Service Coordinator

Coordinator, Pharmacy Services Growth & Engagement

Coordinator, Volunteer Services

Student Services Coordinator II

Senior Student Services Coordinator for Mizzou Families

Sr. Student Services Coordinator

Family Services Coordinator - Columbia

Coordinator of Interpreter Services (FSH)

Hospital Services Coordinator - Columbia

Early Intervention Service Coordinator

Hospital Services Coordinator - Columbia

Creative Services and Broadcasting Coordinator

Family Services Coordinator - Columbia

Department Coordinator

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