Join Toyota Industries North America, Inc. (TINA), a leading American Holding Company supporting Toyota Industries Corporation (TICO) and the group of companies within North America (collectively the “TINA Group Companies”) and globally (collectively the “TICO Group Companies”). Committed to integrity and guided by the Toyoda Precepts, we empower our teams across North America to excel ethically and legally.
About the Job:
The Ethics and Compliance Third-Party Due Diligence (“TPDD”) and Monitoring Senior Analyst the “TMSA”) will assist the TINA Ethics & Compliance Team regarding the development, implementation, sustainability, monitoring, and advancement of a TPDD Program to evaluate, identify, mitigate, and remedy third-party risks. Third-party risks are those that are actually or potentially created by and/or through business activities between TINA and among the respective TINA and TICO Group Companies. with vendors, suppliers, agents, representatives, Joint Ventures, individuals, businesses, and others who offer and/or provide any type of goods, services, or combination thereof. Third-party risks also include risks arising from relationships with customers. The TMSA will also collaborate with TINA, and TICO, leaders, management/stakeholders, compliance officers/professionals, and business functions or teams with developing, implementing, and administering a TPDD Program, including training, screening of third parties, monitoring, review of applicable regulations (e.g., Sanctions), and providing necessary or applicable advice/guidance. In addition, this individual will work closely with TINA's Ethics & Compliance and management/business leaders across North America to identify and execute ethics and compliance training requirements that promote understanding and adherence to laws and company policies. The TMSA will also be responsible for the development, implementation, and administration of an ethics and compliance monitoring program for purposes of ensuring the integrity and functionality of the Ethics and Compliance program for TINA.This will include active engagement with TINA Group Companies' management/stakeholders and business teams, and other TINA functions, regarding the operations and functionality of the ethics and compliance program.
What you'll be doing:
Management of North American TPDD Program: Oversee the administration and sustainability of the Third-Party Due Diligence (TPDD) program by developing and implementing strategic and operational priorities.
Key Responsibilities:
- Risk Assessment: Utilize tools and technology to assess third-party information, including sanctions and regulations, to evaluate risks in business relationships.
- Due Diligence Monitoring: Maintain program integrity through continuous monitoring, risk mitigation, and issue remediation.
- Program Monitoring: Develop, implement, and administer ethics and compliance program Monitoring program and processes, including monitoring controls, risk identification, risk mitigation and remediation, and collaboration with risk owners.
- Research & Analysis: Analyze due diligence reports to evaluate risks identified through the third-party due diligence process.
- Reporting: Create reports and key risk metrics for third-party activities and ethics and compliance program integrity and functionality.
- Stakeholder Communication: Inform stakeholders about TPDD Program requirements, SOPs, rules, and provide training.
- Information Management: Collect, maintain, and review information from third parties for due diligence and risk evaluation.
- Technical Support: Provide monitoring and technical support and finalize reviewed results.
- Collaboration: Work with cross-functional partners and stakeholders on TPDD Program utilization and operations.
- Database Navigation: Use public databases and internal systems to verify due diligence information and address discrepancies.
- Workload Management: Ensure timely handling of work queues and escalations.
- Project Management Support: Assist with Global Ethics and compliance initiatives, enhance and sustain a risk-based TPDD program, and develop compliance training materials.
- Additional Tasks: Perform other tasks as the E&C Team management directs.
- Program Development: Collaborate with the TINA Ethics & Compliance Team and stakeholders to develop and sustain an ethics and compliance monitoring program and ensure its integrity.
What we're looking for:
- Educational Background: Bachelor's degree in relevant fields (ethics and compliance, accounting, finance, business) or post-graduate degree (law, finance, business). Professional certifications (e.g., CFE, CCEP, CRCMP, CRCM) are advantageous.
- Professional Experience: 7-10+ years in ethics and compliance, risk management, third-party due diligence, case management, finance/accounting/financial controls-related activities, training, and compliance monitoring roles. Experience with diverse, cross-functional teams is strongly preferred.
- What you'll need for Success:
- Training and Communication: Proven ability to develop and deliver training programs and communication materials related to third-party due diligence and risk management.
- Communication Skills: Excellent written and verbal communication skills, capable of conveying complex information clearly.
- Compliance and Risk Management: Strong understanding of compliance programs, risk management, fraud examination, and related issues.
- Analytical and Organizational Skills: Strong analytical, critical thinking, visual graphic skills, exceptional organizational skills, and attention to detail.
- Interpersonal Skills: Ability to work collaboratively, build strong relationships, and foster a culture of compliance.
- Technical Proficiency: Proficient with Microsoft Office, Google Docs/Sheets/Slides/Sites, Adobe Pro, TPDD tools like World-Check One, and virtual communication platforms (Teams, WebEx, Zoom). Experience with data mining and analytics.
- Project Management: Strong project management skills, ability to handle changing schedules and requirements, and work under pressure with tight deadlines.
- Adaptability and Flexibility: Open to change, adaptable to strategic or operational priorities, and capable of addressing various issues and obstacles.
- Stakeholder Engagement: Skilled in dealing with a wide range of stakeholders and maintaining confidentiality and credibility.
- Teamwork: Strong team player with the ability to work across all levels of the organization.
- Problem-solving: Effective problem-solving skills, enthusiasm, positivity, and resilience.
- Third-Party Verification: Knowledge of third-party verification processes (risk rankings, AML/KYC review, UBO identification, etc.) and awareness of global financial crime and sanctions.
- Regulatory Environment: Experience in regulatory or professional services, particularly related to AML legislation and complex corporate structures.
