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Fleet Systems & Administration Coordinator

Gregory Construction -
Columbus, MS

Quick Apply

Job Details

Full-time

Qualifications

Spreadsheets
Administrative experience
Database administration
Data management
IT
Systems & applications support
Productivity software
Data analysis software

Full Job Description

Fleet Systems & Administration Coordinator

Location: Columbus, MS (On-Site)
Company: Gregory Construction
Job Type: Full-Time

About Gregory Construction

Gregory Construction is a leading heavy civil contractor specializing in mission-critical and infrastructure projects across the Southeast, Mid-Atlantic, and Midwest. We are committed to honoring God, serving others, pursuing excellence, and growing profitably while living out our Core Values of Safety, Integrity, Excellence, Communication, and Determination.

We are looking for a highly organized Fleet Systems & Administration Coordinator to manage the business systems, fleet records, software platforms, and administrative processes that support our Equipment Department. This position is ideal for someone who enjoys working with technology, databases, and operational systems while ensuring accuracy across multiple platforms.

What You'll Do

Fleet Systems Administration

Serve as the primary administrator for fleet management software and business systems.
Maintain accurate equipment, vehicle, and asset records across multiple platforms.
Create, modify, and manage user accounts and permissions.
Coordinate software implementations, updates, and enhancements.
Troubleshoot software issues alongside vendors and IT.
Monitor data integrity and resolve discrepancies between systems.

Fleet Administration

Maintain vehicle registrations, titles, licensing records, and renewal schedules.
Coordinate equipment and vehicle insurance documentation.
Process equipment additions, removals, and Certificates of Insurance (COIs).
Maintain claim documentation and support annual insurance renewals.

Fuel Card & Vendor Management

Administer the company's fuel card program.
Issue, replace, and deactivate fuel cards.
Monitor transactions and investigate irregularities.
Maintain vendor portals, user access, and account information.
Support vendor documentation and administrative requests.

Equipment Records & Reporting

Maintain complete equipment and fleet master records.
Coordinate documentation for new equipment and retired assets.
Ensure telematics, registrations, insurance, and supporting records are accurate.
Generate recurring reports for department leadership.
Assist with fleet audits, inventory verification, and data analysis.

Systems You'll Work With

Experience with the following is a plus:

Fleetio
VisionTrack
Motive
ToolSense
CAT VisionLink
My Komatsu
OVI
Sunbelt Rentals
United Rentals
Herc Rentals

Qualifications

Required

3–5 years of administrative, fleet, equipment, or operations support experience.
Experience maintaining large databases or business systems.
Strong Microsoft Excel and Microsoft Office skills.
Exceptional attention to detail and organizational skills.
Excellent written and verbal communication abilities.
Ability to quickly learn and administer multiple software platforms.

Preferred

Associate's degree in Business Administration, Information Systems, Construction Management, or a related field.
Construction, fleet management, or heavy equipment industry experience.
Experience administering multiple software platforms simultaneously.

What We're Looking For

The ideal candidate is someone who:

Enjoys working with systems, technology, and data.
Has outstanding attention to detail.
Takes pride in maintaining accurate records.
Is highly organized and self-motivated.
Can troubleshoot problems and improve processes.
Works well with multiple departments and external vendors.
Maintains confidentiality and professionalism.

Why Gregory Construction?

This position is a vital part of our Equipment Department and plays a direct role in supporting fleet operations across multiple states. If you're passionate about systems, organization, and keeping operations running efficiently, we'd love to have you on our team.

Apply today and help support one of the Southeast's leading heavy civil contractors!

Quick Apply

Refine Your Search

technology infrastructure administrators & architects jobs in columbus, ms

Fleet Systems & Administration Coordinator

Azure DevOps Architect

Atlassian Jira Admin

Jira Developer

EPM Oracle Analyst

Workday HCM Configuration Specialist

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I want to receive the latest job alert for technology infrastructure administrators & architects in columbus, ms

Explore jobs in more locations

Fleet Systems & Administration Coordinator

About Gregory Construction

What You'll Do

Fleet Systems Administration

Fleet Administration

Fuel Card & Vendor Management

Equipment Records & Reporting

Systems You'll Work With

Qualifications

Required

Preferred

What We're Looking For

Why Gregory Construction?

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