Top 7 Administrative & pipeline coordinator Jobs in Columbus

Real Estate Transaction Coordinator
World Class Title —Westerville, OH
- $36,000 - $42,000 a year
- Full-time
- Background check
- Administrative experience
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Kokosing Industrial, Inc. —Westerville, OH
- Full-time
- Writing skills
- No high school diploma
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
7d
Part-Time Staffing & Scheduling Coordinator
i9 Sports - East Columbus, OH —Gahanna, OH
- $18 - $22 an hour
- Part-time
- Hybrid work
- Hospitality
- Customer service
- No experience needed
- Work from home
- Employee discount
Quick Apply
2d
Project Coordinator
E2 Optics —Columbus, OH
- Full-time
- Construction site
- Mid-level
- Office
- Paid holidays
- Dental insurance
7d
FUNCTIONAL COORDINATOR
United Midwest Savings Bank —Westerville, OH
- From $20.67 an hour
- Full-time
- Customer service
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply

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Real Estate Transaction Coordinator
World Class Title —Westerville, OH
Serve as a friendly, professional point of contact for clients, agents, lenders, and other parties. Some reps will want you focused on behind-the-scenes…
$36,000 - $42,000 a year
Quick Apply
Administrative Assistant
Kokosing Industrial, Inc. —Westerville, OH
Fill in for corporate office receptionist on assigned days/times for fielding of incoming calls and welcoming of visitors.
Quick Apply
7d

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Real Estate Transaction Coordinator

World Class Title
Westerville, OH

Quick Apply

Job Details

Full-time
$36,000 - $42,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Customer communication
Sales support
Interpersonal skills
Administrative experience
Attention to detail
Organizational skills

Full Job Description

Position Overview

World Class Title is looking for a highly organized, proactive Sales Administrator / Transaction Coordinator to be the connective tissue between our sales team and our internal operations team. This person keeps files moving smoothly from start to finish.

The core mission of this role is simple: free our sales representatives to do what they do best which is to build relationships and secure new business. This role will absorb the administrative and coordination work that pulls the sales team away from new business. You will learn how each rep prefers to work, fill the gaps in their individual process, and make sure nothing falls through the cracks.

Because no two reps operate the same way, this is a role for someone who is adaptable by nature. Some reps will want you focused on behind-the-scenes administrative tasks; others will want you out front, communicating with clients and coordinating the parties to a transaction. You will flex between both modes and tailor your support to each sales representative.

Key Responsibilities

Transaction Coordination

Manage files through every stage of the pipeline — from marketing handoff and order opening, through title work, to a clean and on-time closing.
Track key dates for each transaction, and keep all parties informed of what is due and when.
Maintain accurate, up-to-date records in company systems so that file status is always clear at a glance.
Assemble, review, and route documentation, ensuring files are complete and accurate before they advance to the next stage.

Sales Team Support

Learn each sales representative’s individual workflow, preferences, and communication style, and tailor your support accordingly.
Identify and fill the gaps in each rep’s process so they can stay focused on prospecting, relationships, and securing new business.

Client-Facing Communication

Serve as a friendly, professional point of contact for clients, agents, lenders, and other parties.
Coordinate follow-ups and information requests, as needed.
Communicate updates clearly and promptly, representing World Class Title with a service-first, positive attitude.

Operations Partnership

Work closely with the internal operations team to monitor file progress and stay ahead of potential bottlenecks.
Communicate delays and risks early and clearly to the affected reps and clients, with a plan to resolve them.
Act as a two-way bridge between sales and operations, ensuring expectations, timelines, and handoffs are understood on both sides.

Qualifications & Skills

Exceptional organizational skills and strong attention to detail; able to manage multiple files and deadlines at once.
Adaptability - comfortable adjusting your approach to fit different personalities, work styles, and preferences.
Clear, professional written and verbal communication.
A proactive, problem-solving mindset - you look around corners and prevent issues rather than just react to them.
Strong interpersonal skills and a genuine service orientation.
Comfort with technology and the ability to learn processing and CRM systems quickly.
Ability to stay calm, accurate, and dependable under deadline pressure.

Preferred Experience

Prior experience in real estate, title, escrow, mortgage, or a related transaction-driven industry.
Background in transaction coordination, sales support, or administrative coordination.

Pay: $36,000.00 - $42,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative & pipeline coordinator jobs in columbus

Real Estate Transaction Coordinator

Administrative Assistant

Part-Time Staffing & Scheduling Coordinator

Project Coordinator

FUNCTIONAL COORDINATOR

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