- Works under general supervision of the Financial Analyst Supervisor and requires considerable knowledge of accounting systems and procedures in order to examine, and/or analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards
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Responsible for retrieving back-up documents for processing agency revenue received from OSC and twenty-six (26) institutions through OAKS FIN
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Submits all types of revenues including electronic wire transfer (Grants, Offender Supervision Fees, JPAY, etc.) through a pay-in for approval to be deposited to the Ohio Treasurer of State
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Post deposits and expenditures transactions, update and balance ledgers (e. g. OAKS FIN, SYTELINE, Ohio Attorney General, etc.)
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Complete and submit bank reconciliations for non-appropriated bank accounts for approval, process petty cash transactions through reconciliation and submit for approval to replenish Conducts complex reconciliations as required, process customers payments received for Ohio Penal Industries (OPI) accounts receivable through OAKS and Syteline
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Monitor and analyze outstanding accounts receivable, conduct collections on aged OPI customer accounts and submit documents required to certify customer accounts for collections to the Ohio Attorney General
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Responsible for regularly review, research, analyze, correct errors, and address outstanding OPI accounts receivable
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Ensure documents are compiled with the monthly agency sales tax information for twenty-six (26) institutions for various sales tax licenses and submit for approval
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Maintain all agency active sales tax licenses on file
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Process vouchers (invoices) for payment through non-appropriated funds and submit for approval
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Determines accuracy and validity, remittances receipt and disbursement of funds.
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Prepare information for financial reports daily, weekly, bi-weekly, and monthly
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Maintained filing system and its confidentiality
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Performs various accounting related duties, e.g. opens and sorts mail, composes and edits correspondence relative to assigned work, maintains files and operates equipment to generate typed reports and correspondence
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Responsible for answering telephone inquiries, answering general inquiries within established guidelines and greeting customers
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Responds to or refers complaints and reports of any discrepancies or irregularities
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May give presentations and conduct training, respond both verbally and in writing to questions and concerns
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Works on special projects and/or committees as assigned
Why Work for the State of Ohio
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
- Medical Coverage
- Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
- Childbirth, Adoption, and Foster Care leave
- Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
- Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
- Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Qualifications
30 mos. exp. or 30 mos. trg. in accounting &/or finance to include an intermediate level of experience in spreadsheet software.
- Or completion of undergraduate core program in business administration, accounting, finance or related field; 6 mos. exp. or 6 mos. trg. in accounting &/or finance to include an intermediate level of experience in spreadsheet software.
- Or 12 mos. exp. as Financial Associate, 66561.
- Or equivalent of Minimum Class Qualifications for Employment noted above. NOTE: Successful completion of the Fiscal Academy may be substituted for 4 mos. of required accounting/fiscal experience referenced in this portion of the minimum qualifications.
Job Skills: Accounting and Finance
Application Procedures:
In order to be considered for this position, you must apply on-line through this posting website. (We no longer accept paper applications.)
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When completing your on-line Ohio Civil Service Application, be sure to clearly describe how you meet the minimum qualifications outlined on this job posting.
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We cannot give you credit for your qualifications, experience, education and training in the job selection process if you do not provide it in your on-line application.
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You can check the status of your application by signing into your profile on this website.
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We will communicate with you through the email you provided in your profile and job application. Be sure to check your email often.
If you require a reasonable accommodation for the application process, please contact the Human Resources Office so proper arrangements can be made. Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to an assessment and/or interview.
The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace.
Pre-Employment Drug Testing:
All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.
Pre-Employment Background Investigation:
The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.
The Ohio Department of Rehabilitation and Correction is prohibited from hiring:
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Individuals under a federal or state weapons disability if the position requires firearms certification/recertification and use;
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Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent;
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Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism;
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Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior.
ADA Statement
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Drug-Free Workplace
The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.
