At Victoria’s Secret & Co, you’ll join a world-leading specialty retail brand recognized globally for innovation and excellence in lingerie and fashion. You’ll work alongside industry leaders to set the standard for what a retail brand can achieve, placing customers at the center of everything we do to create products and experiences that bring them joy.
We believe everyone deserves a place where they truly belong. We celebrate individuality and know that your passion, experience, and unique perspective strengthen our team and business. Here, you’ll be empowered to perform, grow, and engage through unmatched opportunities to develop your skills, gain real-world experience, and learn from the best in the business.
Description
The Meetings & Events Specialist is responsible for the planning, sourcing, contracting, execution, on-site support, and budgeting of a wide variety of meetings and events including, but not limited to, business meetings, associate engagement events, philanthropic events, internal café events and international programs.
The Meetings & Events team operates within the broader Procurement & Business Services organization and is focused on delivering exceptional customer service, supplier partnership management and budget accountability across the meetings and events category. This role requires a highly organized, self-directed professional who can independently manage complex event activity while collaborating cross-functionally with Procurement and other internal business partners.
The position is responsible for developing and maintaining strong customer and supplier relationships, supporting sourcing and event management strategies, managing operational and financial event requirements, and ensuring high-quality event execution from concept through reconciliation. This individual must be comfortable influencing customers, guiding decision making, managing competing priorities and operating with sound judgment in a fast-paced environment with limited oversight.
Your Impact:
- Create, manage, and execute small- and large-scale meetings and events as assigned
- Lead planning and execution for domestic and international meetings and events, including international travel logistics and operational coordination
- Coordinate complex event requirements including large hotel room blocks, VIP ground transportation, group air travel, and third-party/non-associate attendee management for high-profile events
- Support international event logistics including awareness of shipping, customs, and international venue coordination requirements; experience in these areas strongly preferred
- Support a variety of associate events, including internal events hosted within company café and office environments
- Develop, lead, and refine event processes, activities, and sourcing strategies to align with organizational objectives
- Source, negotiate and secure venues, meeting space, sleeping rooms, catering, audio visual, air and ground transportation, and related supplier contracts
- Partner with internal Legal Contract Services and Procurement teams on contract review and negotiation processes
- Build and sustain collaborative relationships with customers and suppliers to optimize operational and financial performance
- Collaborate cross-functionally with teams including Food & Beverage, Facilities, Asset Protection, International Communications, Housekeeping, and other operational support groups
- Manage complex customer, supplier and operational issues requiring independent judgment, analysis, and solution development
- Demonstrate the ability to influence stakeholders and manage customer expectations while balancing operational and financial requirements
- Plan and execute communication strategies to ensure accurate and timely information flow to stakeholders and suppliers
- Ensure timely reconciliation of meeting expenses, travel expenses, reporting and payment processing while maintaining accurate budget tracking
- Support departmental reporting, special projects and supplier relationship management activities as needed
- Maintain professionalism and composure while supporting high-visibility events and senior leadership audiences
Click here for benefit details related to this position.
Minimum Salary: $67,700.00
Maximum Salary: $88,830.00
VS&Co provides a range of compensation for this role as shown. Your actual salary will be determined by a number of factors, including: your specific skills and experience, geographic region, or other relevant factors.
Qualifications
Your experience:
Self-motivated, self-starting professional capable of working independently while managing multiple priorities
Strong customer relationship management and stakeholder influence skills
Cross-functional collaborator who works in a values-based, ethical, and professional manner
Excellent verbal and written communication, facilitation, and presentation skills
Strong interpersonal skills rooted in professionalism and emotional maturity
Decisive problem solver with strong analytical and organizational skills
Ability to proactively plan event logistics, identify risks and implement effective solutions
Strong negotiation, contracting, and supplier management capabilities
Ability to effectively manage customer engagements and supplier relationships simultaneously
Proven ability to improve and streamline processes while driving operational consistency and change management
Ability to execute tasks accurately, thoroughly, and calmly in a fast-paced environment
Creative thinker with strong attention to detail and customer experience
Agile and willing to take on evolving responsibilities as business needs require
Ability to work extended hours, including evenings and/or weekends in support of events
Ability to travel domestically and internationally as required
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Bachelor’s Degree and/or equivalent experience preferred
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5+ years of experience in meeting and event planning
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Experience supporting international meetings, travel and event logistics required
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Experience with shipping, customs coordination and international operational requirements preferred
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Experience managing third-party/non-associate travel logistics for high-profile events preferred
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Previous procurement or sourcing experience with demonstrated ability to negotiate, draft, edit and manage supplier contracts preferred
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Previous experience coordinating air and ground transportation logistics required
Certified Meeting Professional (CMP) or equivalent required or extensive professional experience
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Experience partnering with senior-level leaders within a matrix organization required
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Strong PC skills with proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook
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We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws. Please see links: California Fair Chance Act, Los Angeles Fair Chance Initiative for Hiring Ordinance, Philadelphia Fair Chance Law, San Francisco Fair Chance Ordinance, Los Angeles County Fair Chance Ordinance
An equal opportunity employer, we do not discriminate in hiring or terms and conditions of employment because of an individual’s race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status or any other protected category recognized by state, federal or local laws. We only hire individuals authorized for employment in the United States.
