JOB DESCRIPTION
POSITION TITLE: Director of Finance
REPORTS TO: Chief Financial Officer
WORK DAYS: 240 days per year
PAY FREQUENCY: Monthly
SALARY SCHEDULE: Local Salary Schedule
JOB CODE: 465
FLSA: Exempt
LOCATION: Central Office
PRIMARY FUNCTION: Under the direction of the Chief Financial Officer, administers and oversees the District's financial operations, including budget implementation, accounting functions, payroll support, financial reporting, and compliance with applicable federal, state, and local laws and regulations. Monitors budget expenditures to ensure fiscal accountability, coordinates the daily operations of the Finance Department, and provides accurate financial information to district leadership and stakeholders.
REQUIRED QUALIFICATIONS:
Minimum Education:
Bachelor degree in Accounting, Finance, or Business Administration. Master’s degree preferred.
Minimum Experience:
5 years of successful accounting experience, school district finance leadership experience preferred.
Preferred Knowledge, Skills, & Abilities:
· Effective written and oral communication
· Organizational, interpersonal, and leadership skills
· Computer competence
· SmartFusion Financial software
· Microsoft Office Suite; proficient in Excel
· Google-based platforms
· Mathematical competency (calculations, fractions, percents, and or ratios)
· Reasoning abilities
· Problem-solving skills
· Excellent time management skills and the ability to prioritize quantity and quality of work while meeting deadlines
· Accurate, efficient, and detail-oriented Planning and managing projects; preparing and maintaining accurate records
· Leads and manages finance staff to achieve district goals
THE BOARD OF EDUCATION AND THE SUPERINTENDENT MAY ACCEPT ALTERNATIVES TO SOME OF THE ABOVE REQUIREMENTS.
ESSENTIAL DUTIES AND TASKS:
· Demonstrates prompt and regular attendance
· Exhibits professionalism
· Follows all county, state, and federal laws, policies and procedures in all areas as it relates to the School District
· Supervises the finance team to assist with job duties and to improve the efficiency and accuracy of the school district financial processes and conducts annual PACE evaluations
· Communicates with all District employees on financial matters
· Assists with preparing annual Financial Statements
· Coordinates and submits financial data for annual audit
· Prepares and submits all reporting requirements as mandated by DOAA and GADOE
· Prepares and submits all quarterly and annual Medicaid billing information
· Assists state, federal, and program auditors to ensure the district is in compliance with existing standards and guidelines
· Assists with the preparation of all Continuing Disclosures reporting and preparation of Bond information
· Assists with the development and implementation of the District's annual budget by collaborating with district administrators and entering approved budget information into the financial management system.
· Approves all PO Requisitions and Voucher payments for the District
· Reconciles funds from the State Department of Education for Title I, II, VIB, Preschool, and all other grants as needed monthly
· Prepares completion reports for all grants as required by the Georgia Department of Education
· Assists with payroll operations and the maintaining of payroll record information; reviews district-wide personnel salaries and ensures employees are paid correctly as approved by the GA DOE and the District Board
· Maintains documents, files and records (manual and computer) (e.g. personnel records, statistical/financial reports, budget, payroll schedules, eligibility policies, benefits, and retirement information, etc.) in compliance with the State of GA Records Retention policy
· Works with Payroll Specialist, Salary/Leave Specialist, and Benefits Coordinator to research discrepancies of payroll information and/or documentation (e.g. incorrect paychecks, tax reports, compliance documents, etc.) for the purpose of resolving discrepancies and identifying procedural problems
· Coordinate Millage Rate correspondences while following regulatory requirements
· Reviews and approves journal entries
· Reviews and approves monthly bank reconciliations and monitors District account balances
· Monitors LGIP fund balances and makes transfers as needed
· Monitors fund balances of assigned programs and related financial activity for the purpose of ensuring that allocations are accurate, related revenues are generated, expenses are within budget limits and/or fiscal practices are followed
· Recommends improvements to accounting procedures and financial processes to enhance operational efficiency and ensure compliance with GASB, GAAP, and applicable regulations.
· Prepares monthly reports for the After School Enrichment Program
· Works with the Finance team members to help train for new responsibilities and cross-train roles as needed
· Train new School and Department Bookkeepers and assist with budgets and financial information as needed
· Performs additional duties as necessary for the effectiveness of the District as assigned
POSITION TYPE AND EXPECTED HOURS OF WORK:
This is a full-time position, and hours of work and days are generally Monday through Friday, 7:30 am to 4:30 pm. Occasional evening and weekend work may be required as job duties demand.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands, handle or feel; and reach with hands and arms. Routine physical activities required to fulfill job responsibilities; able to lift a maximum of 20 pounds.
OTHER DUTIES:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
EVALUATION:
Performance on this position will be evaluated in accordance with the Performance Appraisal for Classified Employees (PACE).
Pay: $95,000.00 - $117,000.00 per year
Education:
Experience:
- Successful Accounting: 7 years (Required)
- School District Financial Leadership: 7 years (Preferred)
Work Location: In person
