HR Coordinator & Compliance Specialist
Part-Time | 15–20 Hours per Week | Primarily Remote/Hybrid Columbus, Ohio | $22.00–$26.00 per hour
About The Marriage & Family Institute
The Marriage & Family Institute (MFI) is a small, growing mental health private practice serving individuals, couples, and families throughout the Columbus, Ohio area.
Founded in 2016, MFI has experienced significant growth over the past several years, including expanding our team to approximately 18 clinicians and staff. As we continue to grow, we are intentionally strengthening the people, systems, and infrastructure needed to support high-quality client care and a strong, connected team.
MFI is a warm, collaborative, and fast-paced environment. We value strong relationships, professional growth, accountability, and team members who are willing to contribute, adapt, and problem-solve as the needs of the practice evolve. As a growing organization, our systems continue to mature, and we value people who can work within established processes while also helping us identify opportunities to strengthen them.
Our Core Values
Integrity Authenticity Kindness Integrative Services Compassionate Care
Our core values guide how we care for clients, work with one another, and make decisions as an organization.
About the Role
MFI is seeking a part-time HR Coordinator & Compliance Specialist to help strengthen and stabilize our growing human resources and compliance infrastructure.
This position coordinates key components of the employee lifecycle, including recruiting and candidate screening, onboarding and offboarding, employee records and benefits administration, credential and compliance monitoring, training administration, clinical documentation compliance monitoring, and HR systems and processes.
The Coordinator will also help maintain and strengthen MFI's evolving HR infrastructure by keeping BambooHR workflows, SOPs, checklists, forms, tracking systems, and recurring processes organized, current, and consistently implemented.
MFI is a growing, fast-paced practice where some systems are well established while others continue to evolve. This role requires someone who is highly organized, adaptable, proactive, and able to think on their feet, adjust as priorities change, problem-solve within the scope of their role, and manage multiple responsibilities while maintaining accuracy and follow-through.
The HR Coordinator & Compliance Specialist works collaboratively with the Executive Director, Clinical Lead, supervisors, clinicians, and administrative team while recognizing when HR, employment, compliance, or clinical matters require escalation to the appropriate leader.
What You'll Do
Human Resources & Employee Coordination
- Maintain accurate personnel records, employment documentation, HRIS records, policies, and required acknowledgements.
- Coordinate employee onboarding, offboarding, status changes, and related administrative requirements.
- Coordinate employee benefits administration, including enrollment, eligibility changes, and employee benefits communications.
- Maintain recurring HR calendars, forms, templates, policies, and established processes.
- Support employee performance-management and corrective-action processes through documentation, meeting coordination, record maintenance, and follow-up as directed by leadership.
- Maintain confidential employee-relations and performance documentation.
- Track outstanding requirements and provide timely follow-up with employees and leadership.
Recruiting & Hiring
- Create and maintain approved job postings and applicant pipelines.
- Complete established administrative applicant screening and identify candidates meeting minimum position requirements.
- Coordinate candidate communications, interview scheduling, confirmations, and hiring materials.
- Conduct or assist with structured first-round screening interviews using MFI-approved questions and screening criteria.
- Document screening results and coordinate advancement of qualified candidates for leadership review.
- Coordinate reference checks, background checks, offer documentation, and other established pre-employment requirements.
Workforce & Credential Compliance
- Track professional licenses, registrations, liability insurance, credentialing requirements, and applicable renewal deadlines.
- Monitor administrative requirements related to supervision and pre-licensed clinicians.
- Track required workforce training, policy acknowledgements, and recurring compliance requirements.
- Maintain compliance calendars, dashboards, records, and supporting documentation.
- Proactively follow up on upcoming, incomplete, or overdue requirements and escalate concerns appropriately.
Clinical Documentation Compliance
- Run established clinical documentation reports and monitor required completion timelines.
- Track completion of progress notes, treatment plans, intake documentation, consents, and other required records.
- Conduct administrative documentation audits using established MFI checklists and objective criteria.
- Follow up on missing or overdue documentation and escalate trends or concerns requiring clinical review.
This is an administrative compliance function. The HR Coordinator & Compliance Specialist does not evaluate diagnosis, treatment decisions, clinical appropriateness, or clinician competency.
Training & Systems Administration
- Administer employee training assignments and learning pathways through TalentLMS.
- Track onboarding, annual, compliance, and role-specific training requirements.
- Maintain approved training materials, competency checklists, and completion records.
- Work across systems including BambooHR, TalentLMS, SimplePractice, Notion, spreadsheets, and other cloud-based platforms.
- Maintain accurate HR, training, credentialing, and compliance dashboards and reports.
BambooHR & Technology
BambooHR is a central platform for MFI's HR processes, including employee records, onboarding and offboarding, employment documentation, and recurring HR workflows.
Candidates should have prior experience working with an HRIS or comparable employee-management system and be comfortable developing strong working proficiency in BambooHR as part of onboarding.
Google Workspace is a primary platform for MFI's day-to-day communication, documentation, and collaboration. Candidates should have strong working proficiency with Google Drive, Docs, Sheets, Forms, Gmail, and shared-document collaboration.
This position also uses Indeed for recruiting and candidate management and works across TalentLMS, SimplePractice, Notion, and other cloud-based systems. Familiarity with Indeed or comparable recruiting platforms is preferred. Candidates should be comfortable independently learning new technology; training will be provided for MFI-specific systems and workflows.
Who We're Looking For
This role may be a strong fit for someone who enjoys organization, systems, healthcare administration, HR coordination, and the behind-the-scenes work required to keep a growing organization functioning effectively.
The successful candidate should be comfortable managing multiple recurring responsibilities without constant reminders or oversight. They should be able to recognize when documentation is missing, a deadline is approaching, or an SOP, checklist, workflow, or HR process is outdated or incomplete.
Strong candidates will also understand the difference between responsibilities they can independently complete and matters that require escalation to clinical or executive leadership.
Because this position works with sensitive employee and healthcare information, professionalism, confidentiality, sound judgment, attention to detail, and consistent follow-through are essential.
Required Qualifications
- Minimum 2 years of relevant professional experience in human resources coordination, recruiting administration, compliance, healthcare administration, or a comparable role.
- Minimum two (2) years of professional work experience within a mental health, behavioral health, psychiatric, medical, or other healthcare setting.
- Experience supporting recruiting, onboarding, employee records, credentialing, compliance tracking, or related administrative processes.
- Experience working with an HRIS or comparable employee-management system and demonstrated ability to develop proficiency in BambooHR and related MFI systems.
- Strong organization and demonstrated ability to manage recurring deadlines and responsibilities through completion.
- Strong professional written and verbal communication skills.
- Experience working with spreadsheets, reports, trackers, or other cloud-based business platforms.
- Demonstrated ability to independently learn and navigate technology.
- Ability to appropriately handle confidential employee and protected healthcare information.
- Ability to work onsite at MFI's Columbus-area locations as required.
Preferred Qualifications
- Direct experience within a mental health or behavioral health private practice, outpatient practice, or comparable healthcare setting.
- Experience conducting structured candidate screening or first-round interviews.
- Familiarity with HIPAA, healthcare credentialing, professional licensure, supervision requirements, or clinical documentation compliance.
- Experience with BambooHR, TalentLMS, SimplePractice, Google workspace, Notion, or comparable platforms.
- Experience maintaining SOPs, compliance reports, dashboards, audit documentation, or recurring quality-assurance processes.
Schedule & Work Arrangement
This is a part-time position averaging approximately 15–20 hours per week.
The position is primarily virtual but requires regular onsite availability in the Columbus area, generally up to one day per week based on practice needs. Onsite responsibilities may include candidate interviews, employee onboarding or offboarding, employee meetings, personnel or compliance activities, and other HR responsibilities that are more appropriately completed in person.
Regular availability during agreed-upon MFI business hours is required to communicate with candidates, employees, clinicians, supervisors, and leadership.
Compensation
$22.00–$26.00 per hour, based on relevant experience.
Compensation within the range will consider prior HR and recruiting experience, healthcare experience, credentialing or compliance knowledge, systems proficiency, and demonstrated ability to independently manage assigned responsibilities.
How to Apply
Before applying, we encourage you to:
- Learn more about MFI and meet our team: https://marriageandfamilyinstitute.net/join-team/
- Complete the MFI Employment Application: [https://forms.gle/phFLtiQNgKFdezvQA]
- Applications are not considered complete until the MFI Employment Application and required application materials have been submitted.
Pay: $22.00 - $29.89 per hour
Benefits:
Experience:
- HR, recruiting, Healthcare administration: 2 years (Preferred)
- mental health, medical, or healthcare setting: 2 years (Preferred)
Ability to Commute:
- Worthington, OH 43085 (Preferred)
Work Location: Hybrid remote in Worthington, OH 43085
