Job Description:
DEFINITION
This position assists with the administration of the Financial Aid office and provides training, guidance, and supervision to Financial Aid Office staff members to enable them to better assist students in the process of applying for and receiving financial aid. It also ensures compliance with federal and state regulations, as well as institutional policies and procedures.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Director of Financial Aid. Exercises supervision of assigned staff.
CLASS CHARACTERISTICS
Financial Aid Supervisor is responsible for the day-to-day management and supervision of financial aid activities for the Financial Aid Office. The incumbent oversees and provides technical assistance to office staff in the intake of financial aid applications and supporting documentation, resolves complex and difficult financial aid processing and student account issues and works with governmental and private student aid funding agencies to resolve student account issues. The incumbent is also responsible for developing and maintaining record keeping systems and procedures in accordance with federal and state regulations. Assignments are carried out with considerable independence within the framework of established policies, procedures and guidelines. Financial Aid Supervisor is distinguished from Director of Financial Aid in that an incumbent in the latter class is responsible for the overall administration of District financial aid programs in addition to managing the operations of a campus financial aid office.
EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Assists with the management, administration and coordination of all the Financial Aid Office activities.
Supervises, trains and provides work direction and guidance to assigned personnel.
Assists with the coordination of the clerical, technical and professional operations of the Financial Aid office.
Oversees the comprehensive financial aid computer system and various other related financial aid systems and programs utilized by the Financial Aid Office including the development and up-date of the Financial Aid web site.
Provides leadership and support with complex technical and regulatory financial aid functions.
Monitors and reviews the work of technical staff to ensure compliance and accuracy with all applicable state and federal policies and procedure, department guidelines.
Coordinates the verification of enrollment of students prior to financial aid being disbursed.
Advises students and assists staff with matters related to financial aid, scholarships and grants.
Explains application procedures, rules and regulations and counsels' students to resolve financial aid related problems or conflicts.
Maintains current knowledge of federal and state rules, regulations and policies and procedures related to the student financial aid programs.
Interprets and implements procedural changes as required.
Compiles information and data and prepare various financial aid reports for distribution to appropriate state and federal agencies.
Maintains cooperative working relationships with campus departments and personnel, governmental agencies, financial institutions, and other colleges and universities concerning financial aid operations.
Reaches out to students and community and promote the benefits of financial aid programs.
Performs other duties as assigned.
Required Qualifications:
Education and Experience:
A Bachelor's degree from an accredited college or university with a major in Business or Public Administration or a closely related field; and three years of progressively responsible experience managing a comprehensive and diverse financial aid program including one year of supervisory experience. Knowledge of financial aid software programs is also required.
Licenses and Certifications:
None.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ENVIRONMENTAL ELEMENTS
While performing the duties of this job the employee is regularly required to sit, use hands to keyboard, type, or handle materials, and talk and/or hear. The employee is occasionally required to stand and walk. The employee is regularly required to lift, carry, push, or pull up to 25 pounds. While performing the duties of this job, the noise level in the work environment is usually quiet.
PRE-EMPLOYMENT REQUIREMENTS/CLEARANCES
Criminal Justice Fingerprints. Tuberculosis screening.
District pre-placement drug testing at District expense.
WHAT WE OFFER
- 100% employee medical premium coverage and a contribution toward dependent coverage
- Voluntary (Medical/Dependent Day Care) Flexible Spending Account
- $50,000 life insurance benefit
- Deferred Compensation Program (403(b)/457 plans)
- Retirement Pension Plan (CalSTRS/CalPERS)
- Abundant Professional Growth & Development Opportunities
- 22 paid holidays + Paid vacation
- Summer schedule (exceptions apply)
- Receive Longevity Pay for years of continuous service:
- Employee Assistance Program
- Environment that fosters diversity and inclusion
- Progressive and innovative culture
APPLICATION PROCEDURE:
Applicants must submit the following documents by the closing date:
1. Online application: Compton Community College District - Administration - Human Resources
2. Cover letter. (Letter of introduction highlighting your education and experience.)
3. Resume.
4. Pertinent transcripts (only in pdf format) as stated in the job qualifications. (Unofficial computer-generated academic records/transcripts must include the name of the institution and degrees awarded to be acceptable.) Multiple page transcripts must be loaded as ONE pdf document.
Foreign Transcripts: Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. For information on transcript evaluation services, please visit: http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf.
- Please Note: Documents uploaded for a previous position cannot be reused for other positions. You must submit the required documents for each position you apply for by the closing date. Failure to do so will result in an in. Applications with an incomplete status will not receive consideration. You may check the status of your application online.
ALL APPLICATION MATERIALS MUST BE SUBMITTED ONLINE AT:
Compton Community College District - Administration - Human Resources
ICT AND INSTRUCTIONAL MATERIALS ACCESSIBILITY STANDARD STATEMENT:
CCCD is committed to ensuring equal access to instructional materials and information and Communications technology (ICT) for all, particularly for individuals with disabilities, in a timely manner. In accordance with California Government Code
7405, Government Code §11135, Government Code §11546.7, and best practices, CCCD will comply with the accessibility requirements of Section 508 of the Federal Rehabilitation Act of 1973.
REASONABLE ACCOMMODATIONS:
Any individual with a disability, who requires reasonable accommodation, may request assistance by contacting the Human Resources Office at (310) 900-1600 extension 2400, or completing form PC1105, a minimum of five (5) working days prior to closing date for this position.
SELECTION PROCEDURE:
Applications will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement.
Applicants who meet the basic qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to the college at their own expense. During the campus visit, each applicant will be tested and/or interviewed. The selection procedure will consist of an Examination and Qualification Appraisal Interview (worth 100%).
The Examination will be evaluated as part of the Interview.
Examinations may consist of a written or performance test, an evaluation of training and experience, an oral examination or interview, or other tests determined by the Personnel Commission.
EMPLOYMENT INFORMATION:
To be considered in the initial committee review, all materials requested in this vacancy notice must be received no later than the filing deadline. Applicants wishing to apply for more than one position must submit separate materials for each position. The District does not return materials submitted an application for a position. SUBMISSION OF THESE MATERIALS IS THE APPLICANT'S RESPONSIBILITY.
During the interview, consideration will be given to factors in addition to education and experience, including but not limited to professional development, ability to work with others, and commitment to meet student needs.
The District reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interview.
Applicants who are eliminated from consideration will be notified by letter or email. Candidates should not expect official notification of the status of their candidacy until the Special Trustee has acted upon the District's recommendation for employment.
The District reserves the right to extend the deadline, re-advertise the position, or to delay indefinitely filling this position if it is deemed that applicants for the position do not constitute an adequate applicant pool. Staffing of this position is contingent upon the availability of funding.
ABOUT THE DISTRICT
Compton College is a public community college offering a full complement of transfer and degree courses, as well as career and technical education. Enrolled students may earn an associate degree or certificate, transfer to a four-year university or train for a career.
Compton College is part of the Compton Community College District, which encompasses an area of about 29 square miles, making educational services available to nearly 300,000 residents of Compton, Lynwood, Paramount and Willowbrook, as well as portions of Athens, Bellflower, Carson, Downey, Dominguez, Lakewood, Long Beach and South Gate. About 350 full- and part-time faculty teach more than 43-degree programs and 47 certificate programs.
HISTORY OF COMPTON COLLEGE
The Compton Community College District (CCCD) was established in 1927 as a component of the Compton Union High School District. In 1950, voters approved a bond issue separating the college from the high school district. Construction of the new college campus was completed on the present site. Classes began on the new campus in fall 1956.
In August 2006, the El Camino Community College District Board of Trustees approved a Memorandum of Understanding to provide educational and related support services to Compton Community College District residents.
On June 7, 2017, the Accrediting Commission for Community and Junior Colleges (ACCJC) granted initial accreditation status to Compton College. The action established Compton College as an accredited college within the El Camino Community College District.
Compton College was officially named the 114th California Community College through unanimous vote by the Board of Governors in July 2017. On August 29, 2018, California Community Colleges Chancellor Eloy Oakley issued Executive Order 2018-01 declaring Compton College will operate as an independent college under the authority of the Compton Community College District (CCCD) Board of Trustees effective June 7, 2019.
MISSION STATEMENT:
Compton College is an equity-driven, inclusive community resource dedicated to providing opportunities and support for historically underserved student populations, particularly students of color. We cultivate a sense of belonging to support students in achieving their academic goals. Compton College provides students with knowledge, strategies, and skills needed for workforce readiness and facilitates clear pathways for program completion and transfer to four-year institutions, all aimed at enhancing the well-being of our local community.
THE COMPTON COMMUNITY COLLEGE DISTRICT IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER.
Compton Community College District is an Equal Opportunity/Affirmative Action employer and does not discriminate in employment on the basis of sex, sexual orientation, race, color, religious creed, marital status, denial of Family & Medical Care Leave, national origin (including language limitations), ancestry, medical condition (cancer/genetic characteristics), age (40 and above), disability (mental and physical) including HIV and AIDS, denial of pregnancy disability leave or reasonable accommodation, or other protected classes, or obligations to the National Guard or Reserve Forces of the United States. For specific details on this policy, please contact the EEO Compliance Officer at (310) 900-1600, extension 2400.
EMAIL COMMUNICATION
Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.
IMPORTANT NOTICE
To be included in the initial screening, application materials must be received no later than 3:00 p.m. on the closing date.
The Compton Community College District is committed to providing an educational and employment environment in which no person is subjected to discrimination on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age (over 40), disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or retaliation; or on any other basis as required by state and federal law
