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Facilities Coordinator

US AMR-Jones Lang LaSalle Americas, Inc. -
Yorktown Heights, NY

Quick Apply

Job Details

Full-time
$60,000 - $65,000 a year
3 days ago

Benefits

Paid parental leave
Paid holidays
Health insurance
Dental insurance
Paid time off
Parental leave
Vision insurance
401(k) matching

Qualifications

Customer communication
Spreadsheets
Productivity software
Associate's degree

Full Job Description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator – JLL

What this job involves:

JLL empowers you to shape a brighter way. As a Facilities Coordinator at our Yorktown Heights, NY location, you'll serve as a vital operational partner to our Facility Management team, ensuring superior customer satisfaction and keeping our clients' workplaces running smoothly.

You'll proactively coordinate facility services including work request management, vendor coordination, procurement, and financial administration. Acting as the primary interface with clients, visitors, and guests, you'll demonstrate initiative and responsiveness while monitoring office and facility operations to ensure Key Performance Indicators and Service Level Agreements are met or exceeded. This role combines hands-on operational support with strategic planning assistance, contributing directly to the achievement of Facility Department goals and client satisfaction.

What your day-to-day will look like:

Provide continuous monitoring of office and facility operations, serving as the primary point of contact for clients, visitors, and guests
Receive, dispatch, and track work requests using Maximo CMMS for building services including janitorial, food service, furniture arrangements, and laboratory gas logistics
Coordinate maintenance activities and schedules with vendors, facilities staff, and service providers to minimize disruption
Create and revise purchase orders, manage procurement processes, and process accounts payable/receivable transactions accurately
Meet with clients and movers to ensure conference setup needs and special event requirements are met
Administer and maintain all security systems in compliance with established protocols
Assist management with operational reporting, budgeting, financial systems, and strategic planning initiatives

Required Qualifications:

Education: Associate's degree in facilities management, building management, business, or related field required
Experience: Minimum 2+ years in Facility or Property Administration
Technical Skills: Strong working knowledge of Microsoft Office software with advanced Excel capabilities
Professional Skills: Superior customer service orientation, excellent written and verbal communication skills, ability to multitask and work independently, strong organizational skills and collaborative approach
Authorization: Must be authorized to work in the United States without visa sponsorship

Preferred Qualifications:

Bachelor's degree in facilities management, business, or related field
Familiarity with Maximo computerized maintenance management system
Management experience
Experience working in corporate or commercial real estate environments
Familiarity with facility management software systems and building automation platforms

Location:

Yorktown Heights, NY (On-site)

Work Shift:

1st Shift: 8:00 AM – 4:00 PM plus lunch break

Salary/Comp:

$60,000 – $65,000 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

60,000.00 – 65,000.00 USD per year

Location:

On-site –Yorktown Heights, NY

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.

Quick Apply

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