Top 477 Administrative services coordinator Jobs in Connecticut

Customer Experience Ambassador
Cushman & Wakefield —Norwalk, CT
- $38.68 - $45.50 an hour
- Full-time
- Mid-level
- Office
- 4 years
- Health savings account
- Disability insurance
Quick Apply
Onboarding and Training Coordinator
Planned Parenthood —New Haven, CT
- $27.49 - $37.21 an hour
- Full-time
- Customer service
- Research
- Mid-level
- Wellness program
- Paid parental leave
Sr. Contracts & New Services Coordinator
Regional Water Authority —New Haven, CT
- $75,416 - $90,477 a year
- Full-time
- 5 years
- Mid-level
- Business
- Wellness program
- Disability insurance
Quick Apply
12d
Operations & Fleet Administrative Coordinator
Enviro Expreess Inc. —Bridgeport, CT
- $28 - $30 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
7d
Center Coordinator
Yale University —New Haven, CT
- $31.83 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
2d
Workforce Development and Continuing Education Coordinator (Allied Health)
Connecticut State Community College —Waterbury, CT
- $78,380 a year
- Weekends as needed
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Tuition reimbursement
6d
Administrative Secretary III
Wethersfield Public Schools —Wethersfield, CT
- $31.68 - $39.02 an hour
- Overtime
- School experience
- Google Workspace
- English
- Health insurance
- Retirement plan
7d
Intake Coordinator
Honor Health Network —Stratford, CT
- Spanish
- Sales
- Office
- Paid holidays
- Health insurance
Quick Apply
Patient Financial Counselor
Spire Orthopedic Partners —Stamford, CT
- $26.40 - $33.00 an hour
- Full-time
- Remote
- Bilingual
- High school diploma or GED
- Financial services
- Health insurance
- Dental insurance
Quick Apply
Facilities Work Management Coordinator (Hybrid Schedule)
Eversource Energy Service Company —Berlin, CT
- $90,000 - $100,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Experience equivalent to degree accepted
1d
Recruiting Coordinator
AQR —Greenwich, CT
- $100,000 - $110,000 a year
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Tax Administrative Coordinator
Reynolds + Rowella —Ridgefield, CT
- $35 - $40 an hour
- Full-time
- Hybrid work
- Office
- Administrative experience
- Continuous improvement
- Paid holidays
- Disability insurance
Quick Apply
Patient Care Coordinator - Dr. Hudgins
Hospital for Special Surgery —Stamford, CT
- $26.65 - $40.87 an hour
- Full-time
- Computer literacy
- Mid-level
- High school diploma or GED
Event Coordinator
IDOC LLC —Connecticut
- Remote
- Marketing
- Research
- Mid-level
Quick Apply
8d
Administrative Aide
General Dynamics Electric Boat —Groton, CT
- Overtime
- Mid-level
- Office
- Administrative experience
6d
Program Coordinator
Yale University —New Haven, CT
- $61,500 - $91,875 a year
- Full-time
- Background check
- Microsoft Outlook
- Computer literacy
- Travel reimbursement
12d
Office & Project Coordinator
Yale New Haven Health —Hamden, CT
- Full-time
- Administrative experience
- High school diploma or GED
- Contracts
Administrative Coordinator
Audience Development Strategies —Farmington, CT
- $25 - $30 an hour
- Part-time
- Google Workspace
- Customer service
- Office
- 401(k)
- Paid time off
Quick Apply
21h
Alumni Relations Coordinator (Hybrid)
THE UNIVERSITY OF CONNECTICUT FOUNDATION INC —Storrs, CT
- $60,000 - $65,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Research
- Mid-level
- Health savings account
- Paid holidays
1d
Events Coordinator
University of New Haven —West Haven, CT
- Full-time
- Mid-level
- Organizational skills
- Communication skills
- Paid holidays
- Dental insurance
Quick Apply

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Customer Experience Ambassador

Cushman & Wakefield -
Norwalk, CT

Quick Apply

Job Details

Full-time
$38.68 - $45.50 an hour

Benefits

Health savings account
Disability insurance
Dental insurance
Flexible spending account
Vision insurance
Retirement plan

Qualifications

Sustainability initiatives
Office supply management
Space allocation
Employee onboarding
Visitor query response
Customer communication
Managing commercial facilities cleaning teams
Correspondence management
Office activity coordination
Maintaining an organized workspace
Incident management
Event catering coordination
Safety regulations
Greeting customers
Operations coordination planning
Mail distribution
Mid-level
Emergency management
Compliance with security regulations
Crisis management (risk management strategy)
Meeting scheduling
Facility maintenance management
Internal employee customer service
Hospitality industry experience
Incident management operations support
Mail management
Vendor relationship management
Office supply ordering
Energy efficiency
Event audio-visual coordination

Full Job Description

Job Title

Customer Experience Ambassador

Job Description Summary

The Customer Experience Ambassador plays a vital role in ensuring the seamless and timely execution of all tasks related to Workspace Services. Your primary objective is to cultivate a productive and well-organized work environment that aligns with the broader objectives of our client. Operating from their HQ office in Norwalk, your role is pivotal in supporting day-to-day on-site operations and addressing local business needs.

As the primary on-the-ground resource for office operations, this role proactively identifies opportunities to enhance efficiency, elevate employee experience, and optimize workplace functionality. The Sr Coordinator ensures a 5-star experience for staff, visitors, and contractors while maintaining a safe, welcoming, and well-functioning environment. By handling both logistical and physical space matters with a high level of autonomy, they enable the business to remain focused on its core tasks. Operating at the intersection of hospitality, workplace services, and facilities operations, they take ownership of maintaining a productive and engaging workplace with a strong commitment to excellence.

Job Description

Core Responsibilities:

Manage the operational aspects of the Facilities Management & Workspace Services (soft & hard) for our client in a highly professional setting.

Ensure operational excellence in:

Reception and Administrative Support

Serve as the primary front-of-house representative, ensuring a professional, welcoming, and well-organized reception experience for employees and visitors.
Manage all reception duties, including greeting guests, handling visitor check-ins, and directing inquiries to the appropriate contacts.
Maintain and manage accurate logs of shipments, visitor records, guest access badge distribution, and office inventory, ensuring records are up to date and easily accessible for tracking and reporting purposes.
Manage incoming communication by answering calls, responding to emails, and handling mail and package distribution efficiently.
Receive and distribute deliveries and mail.

Meeting Room & Hospitality Support:

Ensure meeting rooms are always ready by overseeing cleanliness, setup, and functionality, including AV equipment checks and room organization, and proactively resetting spaces after meetings to maintain a seamless experience for the next users.
Support event and meeting setup logistics, including catering, furniture arrangement, seating placement, and assist IT with AV equipment testing and coordination to ensure a seamless experience.
Collaborate with BHI Workspace Experience team, BHI HR, and onsite Brand representatives to plan and execute engaging internal events and celebrations.
Support local event planning, new hire orientations, Town Hall, Board week and other ad hoc meetings.

Office and Workplace Support

Proactively inspect the office areas, systems, rooms, and common areas and coordinate any maintenance and repairs.

Manage inventory and order office supplies, pantry consumables, and cleaning products to maintain stock levels.
Coordinate weekly lunch for BHI as part of “Together Tuesdays”
Serve as a liaison with cleaning teams, proactively coordinating schedules and standards to ensure a clean and well-maintained workspace.
Support client’s sustainability initiatives including sustainable waste management and energy conservation.
Manage all office facility related requests.
Vendor management as applicable, ensuring that vendors are delivering goods and/or services in accordance to contracted scope.
Support office occupancy/ utilization reporting.
Proactively identify operational efficiencies and cost savings opportunities.

Health & Safety

Support the implementation and adherence to health and safety protocols, working closely with BHI HR and Brand leaders and BHI safety & security to ensure compliance with all regulations.
Participate in LIRT (local incident response team) for crisis management preparedness including organizing the local response team in the event of a crisis.

Additional Duties

Handle ad-hoc operational and administrative tasks as needed, ensuring workplace services run efficiently and smoothly.

Availability:

This is an on-site, in office role, scheduled to work during business hours Monday – Friday
Remote work options are not available for the position.
May be asked to be available for after-hours overtime work with advance notice

Key Competencies:

Communication – Comfortable corresponding with executive level clients, and interacting with individuals at all levels
EQ – Showcase exceptional emotional intelligence and empathy
Organized – Detail oriented, confident, self-starter with exceptional organizational skills
Proactive – Maintain a “can do” mentality with the ability to act with minimal information
Leader – Represents the goals and culture of the program and client.
Character – Demonstrate integrity, accountability, self-awareness, and strong work ethic.
Professional – Project an approachable and professional image in personal appearance, manner, and demeanor.
Resilient – Ability to work under pressure, while acting in a calm manner
Technology Proficiency – Ability to successfully use the Microsoft Suite and comfortability in learning proprietary tech tools.

Important Experience & Education

College Degree Preferred
Minimum of 4 years of related work experience in real estate services, event services, hospitality, retail, customer service

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $38.68 - $45.50

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected]. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”

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Refine Your Search

administrative services coordinator jobs in connecticut

Customer Experience Ambassador

Onboarding and Training Coordinator

Sr. Contracts & New Services Coordinator

Operations & Fleet Administrative Coordinator

Center Coordinator

Workforce Development and Continuing Education Coordinator (Allied Health)

Administrative Secretary III

Intake Coordinator

Patient Financial Counselor

Facilities Work Management Coordinator (Hybrid Schedule)

Recruiting Coordinator

Tax Administrative Coordinator

Patient Care Coordinator - Dr. Hudgins

Event Coordinator

Administrative Aide

Program Coordinator

Office & Project Coordinator

Administrative Coordinator

Alumni Relations Coordinator (Hybrid)

Events Coordinator

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