Top 1129 Clerical assistant Jobs in Connecticut

Dispatcher / Office Administrator – HVAC Home Services
Call The Bee —New London, CT
- $75,000 - $85,000 a year
- Weekends as needed
- Background check
- Pass drug screening
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
General Office Clerk
Premier Auto Tag Services —Wilton, CT
- $40,000 - $52,000 a year
- Full-time
- Background check
- Dealership
- Customer service
- Paid holidays
- Health insurance
Quick Apply
Office & Administrative Coordinator (Part-Time)
Greenwich United Way —Greenwich, CT
- $35 - $40 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Clerical / Bottle Prep Technician
Phoenix Environmental Laboratories —Manchester, CT
- From $19 an hour
- Overtime
- 18 years or older
- Customer service
- No experience needed
- Disability insurance
- Health insurance
Quick Apply
Payroll Clerk
The Payroll Company —West Hartford, CT
- $23 - $24 an hour
- Full-time
- Background check
- Mid-level
- Office
- 401(k)
- 401(k) matching
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Office Assistant (Office/On-site)
State of Connecticut - Department of Motor Vehicles —Wethersfield, CT
- $24.34 - $31.94 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
4d
Receptionist
Excel Partners —Stamford, CT
- $30 an hour
- Full-time
- Office
- Organizational skills
- 1 year
Quick Apply
Receptionist
Uline —Hartford, CT
- $19 - $26 an hour
- Full-time
- Microsoft Excel
- Pass drug screening
- Office
- Paid holidays
- Health insurance
Receptionist
Uline —Plainfield, CT
- $19 - $26 an hour
- Full-time
- Microsoft Excel
- Pass drug screening
- Office
- Paid holidays
- Health insurance
Administrative Assistant
Amplify —Connecticut
- $68,000 - $75,000 a year
- Full-time
- Remote
- Background check
- Research
- Mid-level
Quick Apply
5d
Administrative Assistant
State of Connecticut - State Elections Enforcement Commission —Hartford, CT
- $67,007 - $86,709 a year
- Urgently hiring
- Writing skills
- Research
- Office
5d
Secretary 2 (Hybrid)
State of Connecticut - Department of Developmental Services —Hartford, CT
- $58,046 - $75,906 a year
- Urgently hiring
- Microsoft Outlook
- Writing skills
- Mid-level
- Professional development assistance
- Loan forgiveness
2d
Clerical Assistant
TOWN OF GLASTONBURY —Glastonbury, CT
- $21.69 - $27.11 an hour
- Part-time
- Computer literacy
- Office
- High school diploma or GED
- Flexible schedule
1d
Administrative Assistant
Law Office of Thomas J Hackney LLC —Avon, CT
- $45,000 - $60,000 a year
- Full-time
- Project management
- Data entry
- In-person
- Paid time off
- Parental leave
Quick Apply
Administrative Assistant
BDO —Stamford, CT
- $24.00 - $38.50 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Employee stock ownership plan
- Opportunities for advancement
Administrative Assistant
Arrow Search Partners —Stamford, CT
- $100,000 - $120,000 a year
- Mid-level
- Office
- Bachelor's degree
Secretary
AREA COOPERATIVE EDUCATIONAL SERVICES —Hamden, CT
- $23.80 - $31.03 an hour
- Online Application
- Bilingual
- Office
- Bachelor's degree
10d
Assistant Accountant
State of Connecticut - Department of Motor Vehicles —Wethersfield, CT
- $69,320 - $88,204 a year
- Urgently hiring
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
4d
Executive Assistant to the First Selectwoman
Town of Madison —Madison, CT
- $31.13 - $43.53 an hour
- Full-time
- 5 years
- Research
- Mid-level
- Health savings account
- Health insurance
Quick Apply
9d
Business Office Admin
Lincoln Tech —New Britain, CT
- $25 - $27 an hour
- Full-time
- Office
- High school diploma or GED
- Communication skills
- Paid holidays
- Disability insurance
Quick Apply
4d

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Dispatcher / Office Administrator – HVAC Home Services

Call The Bee -
New London, CT

Quick Apply

Job Details

Full-time
$75,000 - $85,000 a year

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching

Qualifications

Customer communication

Full Job Description

Position Overview

The Dispatcher / Office Administrator plays a central role in keeping our HVAC service operations running smoothly. This position coordinates daily technician schedules, manages customer communication, supports office operations, and ensures that every service call is handled efficiently and professionally. You’ll be the hub of the business, balancing customer needs, technician availability, and operational priorities.

Key Responsibilities

Dispatching & Scheduling

Coordinate and dispatch HVAC technicians for service, maintenance, and installation appointments.
Optimize daily schedules to maximize productivity.
Monitor job progress and adjust schedules in real time as needed.
Communicate job details, parts needs, and customer notes to technicians.
Schedule follow-up appointments and ensure all work is properly completed and closed out.

Customer Service & Communication

Answer inbound calls, emails, and messages from customers regarding service requests, estimates, and scheduling.
Provide clear, friendly, and professional communication at all times.
Follow up with customers regarding appointment reminders, service updates, and post-service satisfaction.
Handle urgent or emergency HVAC service requests with appropriate prioritization.
Address and resolve customer concerns and complaints in a professional, solutions-focused manner.
Perform outbound calls to customers as needed for scheduling, follow-ups, and operational needs.
Manage memberships, including enrollment, maintenance, and scheduling of recurring services.

Office Administration

Maintain accurate customer records, job notes, and service history in the CRM system.
Process invoices, collect payments, and assist with billing questions.
Process financing and loan applications when applicable, ensure all required documentation is completed, and charge/close out financing upon job completion in accordance with company and lender requirements.
Support warranty claims, parts ordering, and vendor communication.
Assist with filing, data entry, and general office organization.
Prepare daily, weekly, or monthly reports as requested by management.
Coordinate permitting requirements, including pulling permits and scheduling inspections when applicable.
Register installed equipment with manufacturers, ensure all required documentation is completed accurately, and provide customers with applicable warranty certificates and documentation.
Perform bank deposits and handle company funds in accordance with internal procedures when required.

Operational Support

Coordinate with field supervisors and management to ensure smooth workflow.
Help maintain compliance with company policies, safety standards, and industry regulations.

Expectations

This role requires strict adherence to company processes, direction, and management instruction. The Dispatcher / Office Administrator is expected to execute assigned tasks accurately, efficiently, and as directed.
Duties and responsibilities may vary based on business needs, workload fluctuations, and company growth. Flexibility and a team-first mindset are required at all times.

Qualifications

Experience in dispatching, scheduling, or office administration (HVAC or home services strongly preferred).
Strong multitasking and time-management skills.
Excellent communication and customer service abilities.
Comfortable working in a fast-paced environment with shifting priorities.
Proficiency with scheduling or CRM software Service Titan is a plus.
Basic understanding of HVAC terminology or willingness to learn.
Organized and detail-oriented.
Calm under pressure and solutions-focused.
Team-oriented with a positive, professional attitude.
Able to balance customer needs with operational realities.

Work Schedule & Compensation

Full-time position (typical schedule: Monday–Friday).
Must be available for weekends and/or on-call rotation as required by the business. Employees will be notified of schedules in advance; however, consistent availability for these needs is a requirement of the role.
Competitive compensation with bonus opportunities
Benefits include Medical, Dental, Vision insurance, paid time off, retirement plan (401K match), and more.

Join our team at Call The Bee and become part of a company that values both its customers and employees. Apply today to start your career with a leading home services provider and be part of the Apex Service Partners network!

Pre-employment background check and drug screening may apply, subject to local laws.

Call The Bee is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Pay: $75,000.00 - $85,000.00 per year

Quick Apply

Refine Your Search

clerical assistant jobs in connecticut

Dispatcher / Office Administrator – HVAC Home Services

General Office Clerk

Office & Administrative Coordinator (Part-Time)

Clerical / Bottle Prep Technician

Payroll Clerk

Office Assistant (Office/On-site)

Receptionist

Receptionist

Receptionist

Administrative Assistant

Administrative Assistant

Secretary 2 (Hybrid)

Clerical Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Secretary

Assistant Accountant

Executive Assistant to the First Selectwoman

Business Office Admin

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