Company Overview:
CB&I delivers integrated storage and asset‑management solutions that help customers operate safely, reliably, and efficiently across the lifecycle of their facilities. Through our two global business units - Storage Solutions, the world leader in tanks, terminals, and storage systems, and Asset Solutions, a leading provider of operations, management, wells and decommissioning services - we combine technical excellence with execution capability to extend asset life, optimize performance, and maximize value.
Overview:
The Associate Executive Assistant provides administrative and operational support to C-Suite executives, ensuring efficient management of schedules, meetings, travel, communications, and key business priorities. This role serves as a trusted partner to executive leadership, coordinating activities across stakeholders, supporting strategic initiatives, and maintaining a high level of professionalism, discretion, and confidentiality in a fast-paced environment.
This position is an Individual Contributor role. The role routinely interacts with C-Suite Executives, Functional Leads, Managers, Employees, and External Vendors.
Responsibilities:
- Manage complex executive calendars, scheduling priorities, and meeting coordination for one or more senior leaders.
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Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
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Prepare, edit, and distribute executive correspondence, presentations, reports, and meeting materials.
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Organize executive and leadership meetings, team events, offsite meetings, and business reviews.
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Assist with local events such as board meetings, community/charity fundraisers including catering, restaurant bookings, fliers, set up/tear down
- Track action items, deadlines, and strategic initiatives to support achievement of executive and organizational objectives.
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Serve as a primary liaison between executives and internal and external stakeholders, fostering effective communication and collaboration.
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Conduct research, compile information, and prepare reports, spreadsheets, presentations, and other business documents.
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Handle highly confidential and sensitive information with professionalism, discretion, and sound judgment.
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Anticipate executive needs, identify potential issues, and proactively implement solutions to support business priorities.
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Maintain electronic records, files, and administrative systems in accordance with organizational policies and procedures.
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Coordinate and process administrative activities, including expense reports, timekeeping approvals, supply requests, and other operational support functions.
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Support special projects, strategic initiatives, and department objectives as assigned.
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Provide general administrative support to leadership and business partners, ensuring efficient execution of day-to-day operations.
Qualifications:
- High School Diploma or equivalent required.
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Associate or bachelor’s degree in business administration or equivalent business experience preferred.
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5-8 years of relevant work experience preferred.
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Experience in supporting senior leaders and business operations preferred.
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Advanced knowledge of MS Office and other related software skills required.
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Advanced skills in operating a personal computer, various printers, fax machines, scanners, and other office equipment are necessary.
Skills and Behaviors:
- Demonstrates a collaborative mindset and a willingness to contribute effectively within a team-oriented environment.
- Exhibits adaptability, agility, and resilience while managing changing priorities and navigating complex business environments.
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Demonstrates strong self-awareness, emotional intelligence, and interpersonal skills to build productive working relationships.
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Applies developing business and technical acumen to support executive priorities and organizational objectives.
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Exercises sound judgment and maintains strict confidentiality when handling sensitive and proprietary information.
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Effectively manages ambiguity, analyzes information, and applies critical thinking to resolve challenges and support decision-making.
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Excellent communication skills, both written and verbal.
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Demonstrates proficiency in preparing business correspondence, presentations, reports, and other professional communications.
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Demonstrates strong organizational, planning, and time-management skills with exceptional attention to detail.
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Prioritizes multiple tasks and competing deadlines while maintaining accuracy and delivering high-quality work.
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Builds effective partnerships with executives, managers, employees, clients, and external stakeholders.
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Proactively embraces and promotes the company’s values, culture, and a healthy and safe work environment.
