Company: Anderson Remodeling Location: Spring, Texas
Reports To: Owner
Employment Type: Full-Time, In-House
Position Overview
The Operations & Bookkeeping Manager is responsible for the financial integrity, accrual accuracy, internal controls, HR administration, and management reporting of Anderson Remodeling. This role operates at a controller-level standard and is aligned in structure, methodology, and reporting format with Service Doctor Remodeling & Design.
This position ensures that monthly revenue, job costs, advertising spend, and payroll are recorded in the same accounting period, producing reliable gross profit and ROI reporting used for operational decisions, compensation, and growth planning.
The role works closely with the Owner, CPA, and Sales Team, while maintaining strict checks
and balances over all cash and credit card activity. The position also supports operational coordination as the current on-site opener transitions to a reduced role.
Core Responsibilities
Accrual Accounting & Monthly Close (Critical Function)
Ensure all job-related revenue and expenses are recorded in the same month
Accrue:
Materials delivered but not yet invoiced
Subcontractor work performed but not yet billed
Payroll and labor allocations by job and period
Review open purchase orders monthly and record required accruals
Prevent cost shifting across months that distorts gross profit
Complete and document a formal monthly close within 15 business days
Accounts Payable
Enter, code, and process vendor bills accurately
Match invoices to approved purchase orders
Prepare weekly check runs for owner signature only
Maintain vendor records, W-9s, and payment terms
Enforce approval and documentation requirements for all payments
Accounts Receivable
Generate and send customer invoices timely and accurately
Ensure revenue reflects work completed (accrual-based)
Post customer payments (check, ACH, credit card)
Maintain aging reports and follow up on outstanding balances Coordinate with Sales on billing timing and job status Payroll & Human Resources
Process payroll accurately and on time
File payroll tax reports and remit payments
Manage employee onboarding, offboarding, and HR documentation Maintain personnel files, I-9s, W-4s, benefits, PTO tracking
Serve as primary HR administrator for the company
Purchasing & Purchase Orders
Create and manage purchase orders for all materials and subcontractors
Ensure purchases align with job budgets and gross profit targets
Match purchase orders to vendor invoices
Maintain clean audit trails for all job-related spending
Reconciliations & Internal Controls
Perform monthly:
Bank reconciliations
Credit card reconciliations (receipts required)
Ensure every credit card transaction has an attached receipt
Investigate and resolve discrepancies immediately
Maintain strict separation of duties:
Bookkeeping prepares
Owner approves and signs checks
Enforce cash control policies without exception
Management Reporting - Service Doctor Aligned
Monthly Gross Profit by Income Class
Prepare monthly gross profit reports by income class
Use Service Doctor's income class definitions and methodology
Ensure reports:
Are accrual-based
Tie to the general ledger
Reflect true job profitability
Provide month-over-month and year-over-year comparisons
Deliver reports within 15 business days of month-end
Advertising ROI Reporting (By Advertising Class)
Track revenue and expenses by advertising class Prepare monthly Advertising ROI reports, including: Revenue by source
Advertising spend by source
ROI and cost-efficiency metrics
Ensure sales attribution is accurate and consistent Align advertising classes with Service Doctor standards Provide trend analysis to guide marketing decisions Operations & Scheduling Support
Work with Sales to review job flow and crew scheduling Provide visibility into backlog, staffing needs, and job timing Support transition as the on-site opener reduces hours Improve coordination between office and field operations Tax & CPA Coordination
Prepare and file quarterly payroll and sales tax reports
Support annual IRS filings and 1099 preparation Maintain CPA-ready books at all times
Serve as primary liaison with the company CPA
Deliver clean, organized year-end financials
Filing & Documentation
Maintain organized digital and physical filing systems
Ensure retention of receipts, invoices, payroll, and tax records
Support audits, CPA requests, and internal reviews
Standardize documentation procedures across the company Authority & Controls
Owner signs all checks
No independent check-signing authority
Dual-control processes required for all cash and credit cards
No undocumented transactions permitted
Below is a practical, controller-level Monthly Close Checklist aligned with Service Doctor
standards and written so it can be used, audited, and enforced.
This can be printed, signed, and attached to each month's close.
MONTH-END CLOSE CHECKLIST
Due: Within 15 business days of month-end
1. Revenue Cutoff & Sales Review
Confirm all jobs with work completed in the month are invoiced Verify invoices reflect work completed, not cash received
Review unbilled work and record revenue accruals if applicable Confirm income class coding is correct on all invoices
Reconcile invoiced revenue to sales reports
2. Purchase Orders & Expense Accruals
Review open purchase orders
Identify materials delivered but not yet billed
Accrue costs for:
Materials received
Subcontractor work completed
Freight or job-related charges
Document all accruals with backup (delivery ticket, PO, confirmation) Schedule reversing entries for the following month
3. Vendor Bills & Payables
Enter all vendor bills through month-end
Match invoices to approved purchase orders
Verify proper job and income class coding
Review unpaid bills report for completeness
4. Payroll & Labor Allocation
Confirm payroll is recorded in the correct month
Allocate labor to jobs accurately
Accrue payroll earned but not yet paid (if applicable) Verify payroll taxes are recorded properly
5. Credit Card Reconciliation (NON-NEGOTIABLE)
Reconcile all company credit cards
Confirm every charge has an attached receipt
Verify correct job, income class, or advertising class coding Investigate and resolve missing receipts immediately
No uncoded or undocumented charges remain.
6. Bank Reconciliation
Reconcile all bank accounts
Investigate outstanding or unusual transactions Confirm deposits match recorded revenue Ensure no unauthorized payments
7. Gross Profit by Income Class (Service Doctor Format)
Generate Gross Profit report by income class
Confirm:
Revenue and costs are in the same month
Accruals are included
Report ties to general ledger
Review margins for anomalies
Prepare explanation for material variances
8. Advertising ROI Reporting
Verify all advertising expenses are coded by advertising class
Confirm revenue attribution to advertising sources
Generate Advertising ROI report showing:
Revenue by source
Cost by source
ROI metrics
Identify high- and low-performing channels
9. Reconciliation & Validation
Gross Profit reports reconcile to GL Advertising ROI totals reconcile to GL
No suspense or uncategorized balances remain All accruals documented and approved
10. Owner/Sales/Operations Review Package
Prepare and deliver the following to ownership:
Profit & Loss Statement
Gross Profit by Income Class
Advertising ROI Report
Accrual Summary (what was accrued and why)
Cash position summary
11. Final Close Certification
Month reviewed internally
All corrections posted properly (no backdating) Month approved for CPA-ready status
Prepared By:
Date Completed:
Owner Review Date:
Standards Reminder
No month is closed until this checklist is complete
Accrual accuracy is mandatory
Reports must be repeatable and auditable
Clean books at all times
Next Step (Optional)
If you want, I can:
Turn this into a fillable PDF
Convert it to a QuickBooks task checklist
Add KPIs tied to checklist compliance
Create a Service Doctor + Anderson combined SOP binder
This checklist is what separates true operators from bookkeepers.
Qualifications
5+ years in construction bookkeeping, accounting, or operations Strong accrual accounting and job costing experience
Payroll, HR, and tax filing experience
Experience working directly with CPAs
Proficiency with QuickBooks or similar accounting software
Highly organized, detail-oriented, and trustworthy
Construction or remodeling industry experience preferred
Performance Expectations
Monthly close completed 15 business days
Accurate accrual matching of revenue and expenses
Reliable gross profit and advertising ROI reporting
Clean reconciliations with no undocumented transactions Consistency with Service Doctor reporting standards
High owner confidence in financial data
Compensation (Spring, TX Market)
$50,000 - $60,000 annually, depending on experience
Performance incentives tied to accuracy, timeliness, and compliance to be determined
