Position Overview
Serigraphics Sign Systems is seeking an Accounting & Compliance Specialist to support the Senior Accountant & HR Manager in daily accounting operations, construction billing, and complex compliance requirements across multiple projects and jurisdictions. This role plays a critical function in ensuring accurate financial operations, contract compliance, audit readiness, and regulatory adherence. The position works closely with Accounting, Project Management, HR, and external stakeholders to ensure all financial and compliance-related activities are completed accurately, on time, and in accordance with contractual and legal requirements. A strong emphasis is placed on organization, accountability, attention to detail, proactive problem-solving, and continuous process improvement, particularly in reducing manual workflows and compliance-related inefficiencies.
Reports To: Senior Accountant
Position Outputs
- Accurate and timely financial records and transaction processing
- Fully compliant billing, payroll, and reporting processes
- Audit-ready documentation across all projects
- Reduced compliance risk and improved operational efficiency
Key Responsibilities
I. Accounting Operations
Accounts Receivable (AR)
- Prepare and issue customer invoices, pay applications, Schedule of Values (SOVs), and credit memos
- Record and process incoming payments (check, ACH, credit card)
- Maintain accurate AR aging reports and track outstanding balances
- Support collections and follow-up communications with customers
- Maintain organized digital filing systems for all receivables documentation
Accounts Payable (AP)
- Process vendor invoices with accuracy and timeliness
- Assist with vendor payments, disbursements, and reconciliation
- Resolve vendor discrepancies in coordination with internal teams
- Maintain organized records of all vendor documentation
Payroll Support
- Assist with payroll data entry, time tracking, and reconciliation
- Support payroll processing through Paychex Flex or similar systems
- Prepare payroll-related journal entries for the General Ledger
- Coordinate payroll data with certified payroll and compliance reporting
Cash Management
- Support bank deposits and daily/weekly cash activity tracking
- Assist with petty cash reconciliation and documentation
- Maintain accurate records aligned with accounting systems
General Ledger & Reporting
- Assist with reconciliation of AR, AP, and cash accounts
- Support month-end close processes and financial reporting
- Maintain accurate, organized records to support audits and reporting
II. Construction Billing & Contract Compliance
Billing & Pay Applications
- Prepare and submit construction billing in accordance with contract requirements (AIA G702/G703 and other formats)
- Ensure proper alignment between contract values, SOVs, and billed amounts
- Track billing status and proactively resolve discrepancies
- Maintain complete billing documentation for each project
Lien Waivers & Contract Documentation
- Prepare, track, and manage conditional and unconditional lien waivers
- Maintain accurate records of retainage and release conditions
- Ensure all contract-required documentation is complete and compliant
Accounts Receivable & Collections (Project-Level)
- Monitor project-specific receivables and billing timelines
- Coordinate with PMs to resolve billing issues and delays
- Maintain complete audit trail of all billing and collections activity
III. Compliance & Regulatory Management (CORE FOCUS OF ROLE)
Certified Payroll & Prevailing Wage Compliance
- Prepare and submit certified payroll reports in compliance with project requirements
- Validate wage rates, classifications, and labor hours
- Coordinate corrections, audits, and adjustments as required
- Work closely with PMs and payroll to ensure accurate labor reporting
Union, Labor, and Multi-State Payroll Compliance
- Track and validate union vs. non-union labor reporting requirements
- Support multi-state payroll filings and compliance obligations
- Ensure proper documentation is collected from project teams
Insurance (CCIP/OCIP) & Audit Support
- Track project-specific insurance requirements and covered payroll hours
- Support insurance audits and reporting requirements
- Assist in reconciling insurance-related costs and credits
- Coordinate documentation with brokers, auditors, and project teams
Licensing, Registrations & State Compliance
- Maintain contractor licenses and registrations across multiple states
- Track renewal deadlines and ensure timely filings
- Support state-level compliance, including unemployment and tax accounts
Sales Tax & Economic Nexus Compliance
- Support tracking of multi-state sales tax obligations
- Assist in determining proper tax treatment for projects
- Maintain accurate documentation supporting tax filings
Vendor & Financial Compliance Requests
- Compile and provide financial statements, compliance forms, and documentation required by clients and vendors
- Respond to ad hoc compliance requests from general contractors and partners
IV. Audit, Documentation & Process Standardization
Audit & Financial Documentation
- Maintain organized, audit-ready records for all financial and project activity
- Support internal and external audits, including CPA reviews and tax studies
- Compile documentation for R&D credits, financial audits, and compliance reviews
Project Documentation Management
- Maintain centralized records for contracts, billing, payroll, and compliance
- Ensure proper documentation is consistently captured across all projects
- Assist in resolving documentation gaps or inconsistencies
Process Improvement & SOP Development
- Identify inefficiencies and gaps in accounting and compliance processes
- Develop and maintain SOPs for billing, payroll, and compliance workflows
- Support system improvements (ERP, document management, reporting tools)
- Drive consistency across accounting and project management teams
V. Administrative & Team Support
- Support departmental goals, KPIs, and operational initiatives
- Maintain accurate records, spreadsheets, and internal documentation
- Assist with general administrative and office functions as needed
- Support cross-functional collaboration between Accounting, PMs, and Leadership
- Align with company safety standards and internal procedures
Attributes & Skills for Success
Core Competencies
- Exceptional attention to detail and organizational skills
- Strong understanding of accounting principles and financial processes
- Ability to manage multiple priorities and deadlines simultaneously
- High level of accountability and ownership
Technical Skills
- Proficiency in Excel and accounting systems (Sage 50 preferred)
- Experience with construction billing (AIA G702/G703)
- Familiarity with certified payroll systems (e.g., LCP Tracker)
- Experience with multi-state compliance and reporting
Experience (Preferred)
- Accounting / Bookkeeping (AP, AR, Collections): 4+ years
- Billing Platforms (Textura, Procore, Helix, & others); 4+ years
- Construction Billing / Pay Applications: 4+ years
- Certified Payroll & Prevailing Wage Compliance: 4+ years
- Payroll Processing: 4+ years
Cultural Alignment
Must align with Serigraphics core values & passion:
- Determination
- Respect
- Integrity
- Teamwork
- Growth
- We Love to WOW!
Work Location, Type & Schedule
- On-site: Golden Valley, MN, EOE Employer
- Full-time (Monday – Friday)
- 8+ hour workdays
Benefits
- 401(k) with company match
- Health, Dental, and Vision insurance
- Paid Time Off: 96 hours + 8 paid holidays (160 total hours annually)
Job Type: Full-time
Pay: $70,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
Application Question(s):
- What is your best practice for completing AIA G702?
- What is your best practice for completing Schedule of Values?
Experience:
- Contract Billing: 5 years (Required)
- Textura: 3 years (Preferred)
- Sage 50 Accounting: 5 years (Required)
- Paychex Flex: 5 years (Required)
Ability to Commute:
- Golden Valley, MN 55427 (Required)
Ability to Relocate:
- Golden Valley, MN 55427: Relocate before starting work (Required)
Work Location: In person
