Top 28 Clerical support Jobs in Coos Bay, Or

Student Records and Admissions Professional
EVERGREEN VIRTUAL ACADEMY —North Bend, OR
- $45,000 - $65,000 a year
- Full-time
- Background check
- School experience
- Word processing
3d
Pharmacy Tech Per Diem
LOWER UMPQUA HOSPITAL DISTRICT —Reedsport, OR
- Per diem
- BLS Certification
- Office
- High school diploma or GED
Quick Apply
CT/X-Ray Technologist Per Diem
LOWER UMPQUA HOSPITAL DISTRICT —Reedsport, OR
- Per diem
- Surgery
- BLS Certification
- Clinic experience
Quick Apply
Secretary II - Student Services
North Bend School District 13 —North Bend, OR
- $21.09 - $25.43 an hour
- Full-time
- Background check
- School experience
- High school
Patient Financial Services Clerk
Coquille Valley Hospital —Coos Bay, OR
- $20.00 - $27.50 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Hospital
3d
Executive Assistant / Board Liaison
Waterfall Community Health Center —North Bend, OR
- $25 - $29 an hour
- Full-time
- BLS Certification
- HIPAA
- Office
- Paid holidays
- Disability insurance
Quick Apply
Patient Services Representative
Waterfall Community Health Center —North Bend, OR
- $18.54 - $22.64 an hour
- Full-time
- BLS Certification
- Office
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
Pharmacy Technician / Pharm Tech Apprenticeship
Walgreens —North Bend, OR
- $19.50 - $23.00 an hour
- Part-time
- Computer literacy
- Basic math
- English
- Health insurance
- Dental insurance
4d
Healthcare Services Coordinator
ADAPT, INC. —North Bend, OR
- $18 - $25 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
- Health savings account
- Relocation assistance
Quick Apply
Central Reservations Agent
Ko-Kwel Casino Resort —North Bend, OR
- Part-time
- Ability to walk for extended periods
- Writing skills
- English
- 401(k) matching
Quick Apply
12d
Educational Assistant - Resource Room/Middle Learning Center
North Bend School District 13 —North Bend, OR
- $17.66 - $21.14 an hour
- Background check
- Classroom
- 18 years or older
11d
Educational Assistant - Preschool Promise (Full time)
North Bend School District 13 —North Bend, OR
- $18.37 - $21.99 an hour
- 8 hour shift
- Background check
- Classroom
- 18 years or older
Educational Assistant- Preschool Promise (Part time)
North Bend School District 13 —North Bend, OR
- $18.37 - $21.99 an hour
- Part-time
- Background check
- Classroom
- 18 years or older
Educational Assistant - Life Skills
North Bend School District 13 —North Bend, OR
- $17.66 - $21.14 an hour
- Background check
- Classroom
- 18 years or older
11d
Educational Assistant - Middle Learning Center
North Bend School District 13 —North Bend, OR
- $17.66 - $21.14 an hour
- Full-time
- Background check
- Classroom
- 18 years or older
1d
Community Mental Health Coordinator
Waterfall Community Health Center —North Bend, OR
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
SUBSTITUTE EDUCATIONAL ASSISTANTS For the 2026-2027 School Year
North Bend School District 13 —North Bend, OR
- $17.33 an hour
- On call
- Background check
- Classroom
- 18 years or older
11d
Roving Educational Assistants - Special Education
North Bend School District 13 —North Bend, OR
- $17.66 - $21.14 an hour
- Background check
- Classroom
- 18 years or older
8d
Laker Learning Commons Tutor - 2026-2027
Southwestern Oregon Community College —Coos Bay, OR
- $14.55 an hour
- Online Application
- Office
- High school diploma or GED
- University
CNA | Full Time - Days
Bay Area Hospital —Coos Bay, OR
- $19.36 - $28.74 an hour
- Full-time
- Hospital
- Customer service
- Ability to walk for extended periods
11d

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Student Records and Admissions Professional

EVERGREEN VIRTUAL ACADEMY
North Bend, OR

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Job Details

Full-time
$45,000 - $65,000 a year
3 days ago

Qualifications

Employee relationship building
Community relationship building

Full Job Description

Classification: Classified

FSLA Status: Non-Exempt

Salary: $45,000-$65,000

Schedule: Full-Time

Location:On Site/North Bend (OR residency required)

Reports to: Enrollment & Engagement Manager

Contract Days: 12 months

Bargaining Unit: No

Employment Agreement Date: 07/01/2026-06/30/2027

Overview

Evergreen Virtual Academy (EVA) is an independently managed, public charter school for kindergarten through 12th grade students in Oregon. When you join the team at EVA, you join a team of dedicated professionals working all over the state in a virtual environment to ensure the success of our families and students meet their educational needs and goals. EVA is authorized by the North Bend School District and accredited through Cognia.

Job Summary

The student records specialist, under general direction, is responsible for providing secretarial, clerical, and administrative support to ensure that school services are provided in an effective and efficient manner. This position maintains all incoming and outgoing student records. They act as the school contact for student withdrawal and transcript requests. They also act as the school’s advocate or representative in handling student records requests, enrollment documentation, and maintaining accurate student demographic information.

Essential Duties, Responsibilities, and Abilities

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Clerical/Administrative Duties:

Maintains all student incoming and outgoing records.
Fulfills parent requests for student information.
Collects and updates all student immunization and health screening documents.
Cross-verify enrollment documents and information updates as needed.
Manually enters and maintains student information into District Student Information System.
Utilizes Oregon Department of Education system for collecting and verifying information.
Uploads and maintains records in student records storage platforms (Scribbles, Parchment, etc.)
Communications with local and state agencies as well as other schools or districts to obtain and exchange records or information.
Creates transcripts and verifies content for accuracy.
Utilizes transcript tool to update student transfer credits.
Utilizes student records platform to send and receive records.
Efficiently processes all withdrawal requirements.
Communicates student withdrawal status to local districts.
Works closely with academic administrators and assists with various projects.
Provides official forms and files for students, legal guardians, schools, and districts upon request.
Assists in maintaining contact with families, teachers, and other community members.
Assists with student enrollment, re-enrollment, re-instatement, and re-registration processes.
Updates student, parent and/or learning coach, demographic information in a timely manner.
Supports the enrollment process, participates in enrollment meetings with faculty, students, and staff members.
Validates student information by utilizing provided reporting tools.
Ensures state and school compliance guidelines are met for all incoming and current enrollments.
Processes varied verification requests from the enrollment portal.
Greet guests that visit the office and help with incoming calls.
Participates in in-person events as needed.
Operates a variety of office equipment, computer, and peripheral technologies to record information and generate lists, reports, and other materials.
Utilizes multiple platforms for communication with students/families (O365, ParentSquare, ParentVUE, StudentVUE, Zoom, email, Canvas, etc.)
Utilizes a variety of word processing, database, presentation, webpage, spreadsheet, email, internet, intranet, and other software and tools.
Other related duties as assigned.

Communication and Relationship Building:

Maintains positive rapport with families and students they aid.
Works collaboratively with other staff members across grade levels and departments.
Responds to students, parents, and colleagues in a timely manner.
Responds and works with other schools, districts, and government agencies.
Fulfills mandatory reporting requirements and follows FERPA guidelines.

Other Essential Skills and Functions:

Displays courtesy and sensitivity even in difficult or emotional situations.
Identifies and resolves problems in a timely manner.
Gathers and analyzes information skillfully.
Treats people with respect and inspires the trust of others.
Works with integrity and accepts criticism and feedback.
Adapts to changes in the work environment.
Balances team and individual responsibilities.
Exhibits objectivity and openness to others' views.
Completes administrative tasks correctly and on time.
Follows policies and procedures with fidelity.
Supports organization’s goals and values.

Supervisory Responsibilities

None

Qualifications

Minimum Required Qualifications:

High School Diploma or equivalent AND
Two years of related experience and/or training OR
Equivalent combination of education/training and experience
Ability to clear required background check

Certificates and Licenses:

None required

Other Desired Qualifications:

Associate’s degree (AA) or bachelor's degree (BA/BS) preferred
Experience working in schools, charter schools, and/or school districts.
Experience working in virtual schools or online business settings.

Physical/Mental Demands

The employee is required to possess excellent communication skills, both written and oral. Human relations and communication skills are necessary to handle frequent personal and telephone inquiries received from students/families, administrators, teachers, classified employees, and others. Work requests are often received which require immediate attention setting up conflicting priorities for timely response. Sound judgment and a pleasant attitude are required in stressful situations. The employee needs to be able to lift/move/carry materials, equipment, or boxes weighing up to 30 pounds.

Apply Now

Refine Your Search

clerical support jobs in coos bay, or

Student Records and Admissions Professional

Pharmacy Tech Per Diem

CT/X-Ray Technologist Per Diem

Secretary II - Student Services

Patient Financial Services Clerk

Executive Assistant / Board Liaison

Patient Services Representative

Pharmacy Technician / Pharm Tech Apprenticeship

Healthcare Services Coordinator

Central Reservations Agent

Educational Assistant - Resource Room/Middle Learning Center

Educational Assistant - Preschool Promise (Full time)

Educational Assistant- Preschool Promise (Part time)

Educational Assistant - Life Skills

Educational Assistant - Middle Learning Center

Community Mental Health Coordinator

SUBSTITUTE EDUCATIONAL ASSISTANTS For the 2026-2027 School Year

Roving Educational Assistants - Special Education

Laker Learning Commons Tutor - 2026-2027

CNA | Full Time - Days

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