Classification: Classified
FSLA Status: Non-Exempt
Employment Type: At Will
Salary: $37,000-$65,000
Schedule: Part-time/Full-Time
Location: Remote
Reports to: Enrollment & Engagement Manager
Contract: 12 months
Bargaining Unit: No
Employment Agreement Date: 07/01/2026-06/30/2027
Overview
Evergreen Virtual Academy (EVA) is an independently managed, public charter school for kindergarten through 12th grade students in Oregon. When you join the team at EVA, you join a team of dedicated professionals working all over the state in a virtual environment to ensure the success of our families and students meet their educational needs and goals. EVA is authorized by the North Bend School District and accredited through Cognia.
Job Summary
The Enrollment & Attendance Assistant supports student attendance monitoring, enrollment processes, compliance reporting, and family outreach initiatives to promote student success. This role collaborates closely with the enrollment and compliance team members.
Essential Duties, Responsibilities, and Abilities
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Clerical/Administrative Duties:
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Supports tracking general attendance of students including start dates, truancy, excused absences, and withdrawals daily
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Including other limited reporting: onboarding, last login, district partner, related service, life skills, and other reporting as requested
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Supports data collection for monthly, quarterly, and yearly reports on student attendance as needed.
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Support Free and Reduced lunch outreach and data tracking as needed.
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Supports communication between the school and districts related to student enrollments and withdrawals.
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Supports school registration as well as end-of-year reclamation efforts as needed.
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Supports student transfers; both incoming and outgoing as needed.
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Supports tracking of capped districts as well as following up on enrollment appeals received from the Oregon Department of Education as needed.
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Receives and responds to incoming calls, messages, and/or emails to students, families, and staff.
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Enter data and notes into the online student information system as needed.
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Communicates appropriate information to the EVA Compliance Officer for proper updating of state reporting systems.
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Contact local schools or school districts to obtain verification of student enrollment as needed.
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Demonstrates a thorough understanding of the withdrawal and truancy processes.
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Compiles and maintains all EVA pathway attendance weekly.
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Supports attendance campaigns throughout the school year including event planning, promotion, student awards, and data tracking.
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Hosts online information sessions as needed for prospective students/families/learning coaches.
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Point of contact for prospective families.
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Reach out to prospective students/families to answer questions about the school programs EVA offers.
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Participates and contributes to enrollment meetings.
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Assists with re-registration and retention efforts during the school year.
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Assists with in-year and summer marketing events to increase outreach and potential enrollment as needed.
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Attends staff meetings and participates in school sponsored Professional Development activities as requested by supervisor.
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Utilizes multiple platforms for communication with students/families (O365, ParentSquare, ParentVUE, StudentVUE, Zoom, email, Canvas, etc.)
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Utilizes a variety of word processing, database, presentation, webpage, spreadsheet, email, internet, intranet, and other software and tools.
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Other related duties as assigned.
Communication and Relationship Building:
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Maintains positive rapport with families and students they aid.
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Works collaboratively with other staff members across grade levels and departments.
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Responds to students, parents, and colleagues in a timely manner.
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Responds and works with other schools, districts, and government agencies.
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Fulfills mandatory reporting requirements and follows FERPA guidelines.
Other Essential Skills and Functions:
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Displays courtesy and sensitivity even in difficult or emotional situations.
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Identifies and resolves problems in a timely manner.
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Gathers and analyzes information skillfully.
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Treats people with respect and inspires the trust of others.
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Works with integrity and accepts criticism and feedback.
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Adapts to changes in the work environment.
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Balances team and individual responsibilities.
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Exhibits objectivity and openness to others' views.
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Completes administrative tasks correctly and on time.
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Follows policies and procedures with fidelity.
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Supports organization’s goals and values.
Supervisory Responsibilities
Qualifications
Minimum Required Qualifications:
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Associate’s degree (AA) or equivalent AND
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Three years of related experience and/or training OR
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Equivalent combination of education/training and experience
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Ability to clear required background check
Certificates and Licenses:
Other Desired Qualifications:
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Bachelor’s degree (BA/BS) preferred
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Experience working in schools, charter schools, and/or school districts.
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Experience working in virtual schools or online business settings.
Physical/Mental Demands
The employee is required to possess excellent communication skills, both written and oral. Human relations and communication skills are necessary to handle frequent personal and telephone inquiries received from students/families, administrators, teachers, classified employees, and others. Work requests are often received which require immediate attention setting up conflicting priorities for timely response. Sound judgment and a pleasant attitude are required in stressful situations. The employee needs to be able to lift/move/carry materials, equipment, or boxes weighing up to 30 pounds.
