Top 156 Administrative assistant operations Jobs in Coral Gables, Fl

Administration, Finance & Human Resources Assistant
DRRT —Miami, FL
- $50,000 - $55,000 a year
- Weekends as needed
- Microsoft Outlook
- Customer service
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
9d
Administrative Assistant
FirstService Residential —Key Biscayne, FL
- $19 - $21 an hour
- Extended hours
- 5 years
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
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Administrative Assistant
Prime Property Management —Miami, FL
- $40 - $45 an hour
- Part-time
- Computer literacy
- Administrative experience
- Computer skills
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14d
Administrative Assistant for Home Health Agency
Luna Home Care Services Inc —Kendall, FL
- $20 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid time off
- Flexible schedule
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Operations Assistant
Caplow Manzano —Miami, FL
- $55,000 - $70,000 a year
- Part-time
- Mid-level
- Office
- 3 years
- Profit sharing
- Health insurance
Quick Apply
1d
Administrative Assistant
University of Miami —Coral Gables, FL
- Weekends as needed
- Microsoft Word
- Mid-level
- Office
Administrative Assistant - School of Nursing
University of Miami —Coral Gables, FL
- Full-time
- Nursing
- Microsoft Outlook
- Office
Executive Coordinator, Strategy & Operations
Chen Medical Associates —Miami, FL
- $91,165 - $130,235 a year
- Full-time
- Microsoft Outlook
- Writing skills
- Basic math
- Opportunities for advancement
Dispatch Assistant - Entry Level
Contentizer —Miami, FL
- $18 - $27 an hour
- Full-time
- Computer literacy
- Administrative experience
- High school diploma or GED
- Paid training
- Paid holidays
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Administrative Assistant, Maritime Operations (Corporate)
Carnival Corporation Ltd. —Miami, FL
- Full-time
- Entry level
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13d
Executive Assistant
Stagwell Global, LLC —Miami Beach, FL
- $80,000 - $100,000 a year
- Weekends as needed
- Google Workspace
- Office
- Bachelor's degree
- Commuter assistance
- Paid parental leave
Executive Operations Administrator
The University of St. Augustine for Health Sciences —Miami, FL
- $79,300 - $111,510 a year
- Weekends as needed
- Microsoft Word
- School experience
- Microsoft Outlook
- Paid holidays
- Disability insurance
Administrative Assistant
General MRO Aerospace INC —Medley, FL
- Full-time
- Microsoft Excel
- Inventory management
- Computer literacy
- Paid holidays
- Disability insurance
Staff Assistant II, Airport Hub/Gateway
American Airlines —Miami, FL
- Holidays
- Inventory management
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
6d
Administrative Assistant/Coordinator - Onsite in Miami (contract)
Hilton —Miami, FL
- Contract
- Spanish
- Writing skills
- English
13d
Office Assistant
PALERMO LAKES INC —Miami, FL
- $23.34 an hour
- Part-time
- Spanish
- Microsoft Outlook
- English
Quick Apply
Administrative Assistant
The Door District —Doral, FL
- $20 - $25 an hour
- Full-time
- Spanish
- Microsoft Outlook
- English
Quick Apply
9d
Customer Service Representative
miami five gallons water —Cutler Bay, FL
- $32 - $42 an hour
- Part-time
- Bilingual
- Google Workspace
- Microsoft Outlook
Quick Apply
13d
Executive Assistant
Kaseya Careers —Miami, FL
- Organizational skills
- Senior level
- 2 years
Quick Apply
4h
Administrative Assistant
Lunacon Construction Group —Miami, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office

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Administration, Finance & Human Resources Assistant

DRRT -
Miami, FL

Quick Apply

Job Details

Full-time
$50,000 - $55,000 a year
9 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Flexible schedule
Retirement plan

Qualifications

Teamwork
Confidential information handling
Customer service
Executive administrative support
Microsoft Office
Financial records management
Financial record maintenance
Human resources
QuickBooks
Accounting and finance experience
Business Administration
Business
Associate's degree

Full Job Description

Overview:

DRRT is a leading boutique law firm specializing in investor loss recovery, international class actions, corporate governance, and related advisory services.

The successful candidate will be responsible for overseeing daily office operations, maintaining accurate financial records, supporting accounting and bookkeeping functions, assisting with human resources administration, and providing confidential executive-level administrative support. This position requires exceptional attention to detail, strong communication skills, sound judgment, and the ability to anticipate needs while effectively managing multiple priorities.

Key Responsibilities:

Office Administration & Operations:

Manage the daily operations of the office, ensuring an organized, efficient, and professional work environment.
Continuously evaluate office processes and recommend improvements that enhance operational efficiency and productivity.
Coordinate and manage relationships with vendors, contractors, service providers, and building management.
Maintain vendor contracts, service agreements, and historical records.
Coordinate office maintenance, including cleaning services, janitorial services, repairs, HVAC, furniture, office equipment, plants, catering, office supplies, and other facility needs.
Monitor office inventory and maintain appropriate levels of supplies while managing purchasing and vendor relationships.
Serve as the primary liaison with the building management and security personnel to address facility-related matters.
Manage incoming and outgoing mail, courier services, and confidential correspondence while improving internal mail distribution processes.
Organize, maintain, scan, archive, and securely store confidential company, legal, financial, and personnel records.
Provide high-level administrative support to executive leadership, including scheduling, correspondence, meeting preparation, and confidential projects.
Flexible schedule with the readiness to support the team on weekends during emergencies.

Finance & Bookkeeping

Maintain accurate financial records, including general journal entries, accounts payable, accounts receivable, cash management, and monthly bank reconciliations.
Perform daily bookkeeping functions using QuickBooks, ensuring all financial transactions are accurately recorded and properly documented.
Review, organize, scan, and maintain supporting financial documentation in accordance with company procedures.
Prepare annual client financial reports reflecting incoming and outgoing transaction activity.
Review, code, and process employee expense reports while ensuring compliance with company policies.
Assist with payment processing, vendor invoices, reimbursements, and accounting documentation.
Support financial reporting, budgeting activities, and special accounting projects as assigned.
Assist executive leadership with financial presentations, reports, and management meetings.

Human Resources

Administer employee paid time off (PTO), attendance tracking, and timekeeping through ADP.
Maintain confidential employee personnel files and HR documentation.
Assist with employee onboarding, orientation, and offboarding processes.
Coordinate employee benefits administration and maintain HR records.
Assist in organizing company meetings, employee recognition programs, corporate retreats, training sessions, and team-building events.
Ensure compliance with company policies and assist with updating employee policies and procedures.
Maintain confidentiality of sensitive employee and company information at all times.
Foster a positive, professional, and collaborative workplace culture while exemplifying the firm's core values of Excellence, Trust & Integrity, Creativity & Innovation, and Knowledge & Expertise.

Administrative Support

Prepare reports, presentations, spreadsheets, and executive correspondence.
Support senior management with administrative projects, scheduling, meeting coordination, and special assignments.
Assist multiple departments with operational and administrative needs as required.
Maintain organized filing systems and ensure records remain current and accessible.
Perform additional administrative, financial, and human resources duties as assigned by the Director of Finance & Human Resources.

QualificationsEducation & Experience

Associate or bachelor’s degree in business administration, Accounting, Finance, Human Resources, or a related field preferred.
Two (2) to four (4) years of experience in office administration, bookkeeping, accounting, finance, or human resources.
Previous experience working in a law firm or other professional services environment is preferred.
Demonstrated bookkeeping and accounting experience with the ability to maintain accurate financial records.
Experience using QuickBooks is required.
Experience with ADP payroll and time management systems is preferred.
Advanced proficiency in Microsoft Office, including Excel, PowerPoint, Outlook, and Word.

Required Skills & Competencies

Exceptional organizational, planning, and time management skills.
Strong bookkeeping, accounting, and financial recordkeeping abilities.
Excellent written, verbal, and interpersonal communication skills.
Outstanding customer service skills with the ability to interact professionally with employees, clients, vendors, and executives.
Ability to exercise sound judgment and maintain strict confidentiality.
Strong analytical and problem-solving skills with exceptional attention to detail.
Ability to anticipate needs, prioritize competing responsibilities, and work independently with minimal supervision.
Ability to thrive in a fast-paced environment while managing multiple deadlines.
Highly dependable with a demonstrated commitment to professionalism, accountability, and excellence.
Self-motivated, resourceful, and proactive with a positive attitude and strong work ethic.
Ability to contribute effectively both independently and as part of a collaborative team.
High degree of integrity, discretion, and professionalism.

***Please apply only if the advertised salary range aligns with your expectations.

Pay: $50,000.00 - $55,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance

Application Question(s):

Experience using QuickBooks?

Experience:

Microsoft Office: 2 years (Required)
Bookkeeping: 3 years (Required)
Office Administration: 3 years (Required)
Accounting: 3 years (Required)
Human resources: 3 years (Required)
Finance: 3 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant operations jobs in coral gables, fl

Administration, Finance & Human Resources Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant for Home Health Agency

Operations Assistant

Administrative Assistant

Administrative Assistant - School of Nursing

Executive Coordinator, Strategy & Operations

Dispatch Assistant - Entry Level

Administrative Assistant, Maritime Operations (Corporate)

Executive Assistant

Executive Operations Administrator

Administrative Assistant

Staff Assistant II, Airport Hub/Gateway

Administrative Assistant/Coordinator - Onsite in Miami (contract)

Office Assistant

Administrative Assistant

Customer Service Representative

Executive Assistant

Administrative Assistant

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