Top 83 Executive assistant/office manager Jobs in Coral Gables, Fl

Executive Assistant
The Voleon Group —Miami, FL
- $80,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Research
- Mid-level
- Referral program
Executive Assistant
Jackson Health —Miami, FL
- Full-time
- Mid-level
- Office
- 3 years
Quick Apply
12d
Administrative Executive Assistant
BRS —Doral, FL
- Full-time
- Inventory management
- 5 years
- Office
- Profit sharing
- Paid holidays
Human Resources Specialist / Executive Assistant
Trax USA Corp. —Coral Gables, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Executive Assistant
Parakeet Communities LLC —Miami, FL
- Part-time
- Microsoft Outlook
- Inventory management
- Mid-level
- Opportunities for advancement
11d
Manager, Administrative Operations (A)
University of Miami —Coral Gables, FL
- Full-time
- 5 years
- Office
- High school diploma or GED
3d
Administrative Assistant
WSVN 7News —Miami, FL
- Full-time
- Google Workspace
- 5 years
- Office
Office Manager
ITEKZ LLC —Miami, FL
- $22 - $27 an hour
- Full-time
- Mid-level
- Office
- Organizational skills
Quick Apply
Executive Assistant & Office Manager
Lucky Strike Entertainment —Miami, FL
- Microsoft Outlook
- Mid-level
- Office
13d
Executive Assistant, Jackson North Medical Center, Full Time, 7:30am to 4:00pm
Jackson Health —Miami, FL
- Full-time
- Hospital
- Mid-level
- Office
Quick Apply
12d
Executive Assistant
Chen Medical Associates —Miami, FL
- $26.10 - $37.33 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- Basic math
- Opportunities for advancement
House Manager & Personal Assistant
Sage Haus —Miami Shores, FL
- $40 - $45 an hour
- Part-time
- Background check
- Research
- Mid-level
- Mileage reimbursement
- Pet insurance
Quick Apply
Executive and Program Assistant
SEO Scholars —Miami, FL
- $22.89 - $26.96 an hour
- Full-time
- Background check
- Google Workspace
- Microsoft Excel
- Disability insurance
- Health insurance
Front Desk & Administrative Assistant
Chopra Plastic Surgery —Coral Gables, FL
- Full-time
- Spanish
- English
- Mid-level
- 401(k)
- Paid time off
Quick Apply
10d
Executive and Program Assistant
SEO (Sponsors for Educational Opportunity) —Miami, FL
- $22.89 - $26.96 an hour
- Full-time
- Background check
- Google Workspace
- Microsoft Excel
- Disability insurance
- Health insurance
Quick Apply
Executive Assistant
CyberMedia Technologies —Miami, FL
- 5 years
- Research
- Mid-level
- Health insurance
- 401(k) matching
Quick Apply
Legal Executive Assistant
DLA Piper —Miami, FL
- Full-time
- Hybrid work
- 5 years
- Writing skills
- Mid-level
10d
Lead Administrative Assistant - Bilingual English-Spanish
Honeywell —Miami, FL
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Paid holidays
House Manager & Family Assistant (with flexible meal prep support)
Sage Haus —Miami Shores, FL
- $40 - $50 an hour
- Part-time
- Hybrid work
- Background check
- Research
- Office
- Mileage reimbursement
Quick Apply
Rooms Admin Assistant - Full Time
Trump Miami Resort Management LLC —Doral, FL
- Full-time
- Microsoft Outlook
- 5 years
- Writing skills
Quick Apply

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executive assistant/office manager jobs near coral gables, fl

Executive Assistant

The Voleon Group
Miami, FL

Apply Now

Job Details

Full-time
$80,000 - $90,000 a year

Benefits

Referral program

Qualifications

Microsoft Outlook
Executive administrative support
Research
Managing executive calendars

Full Job Description

Voleon is a technology company that applies state-of-the-art AI and machine learning techniques to real-world problems in finance. For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future.

Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together.

In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more.

As an Executive Assistant in our newly established Miami office, you will provide dedicated support to up to four senior executives while also supporting the management of office facilities and events. In this role, you’ll play a key part in building and supporting the foundation of our growing team in this exciting new location. Your contributions will enhance the efficiency of our leadership, and your success will directly impact the overall success of the company.

Responsibilities

Executive Support:
- Provide comprehensive administrative assistance to senior executives, including calendar management, meeting coordination, and travel arrangements
- Manage and prioritize meeting requests, ensuring executives are well-prepared with necessary materials
- Collaborate with Executive Support staff to ensure seamless coordination across the leadership team
- Handle communication on behalf of executives in a clear, professional, and timely manner
- Assist with project management, event planning, research, and IT support as required
- Serve as onsite back-up for Office Manager, supporting onsite employees, candidates, vendors, and visitors

Requirements

3+ years of experience in administrative support
Proven experience supporting multiple senior executives in both in-person and remote environments
Excellent organizational and communication skills; professional, clear, and courteous in all interactions
Meticulous attention to detail and accuracy
Ability to manage tasks independently, prioritize effectively, and adapt to changing demands
Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian and other Agile Project Management tools (Jira, Confluence, Smartsheet) is a plus
Experience with GenAI tools and technologies is a plus
Expected to work onsite Tuesday–Thursday, with flexibility to work onsite additional days as needed
Ability to travel occasionally
Bachelor’s degree (preferred but not required)
Authorized to work in the United States

“Friends of Voleon” Candidate Referral Program

If you have a great candidate in mind for this role and would like to have the potential to earn $7,500 if your referred candidate is successfully hired and employed by The Voleon Group, please use this form to submit your referral. For more details regarding eligibility, terms and conditions please make sure to review the Voleon Referral Bonus Program.

Equal Opportunity Employer

The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.

Compensation Range: $80K - $90K

Apply Now

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executive assistant/office manager jobs in coral gables, fl

Executive Assistant

Executive Assistant

Administrative Executive Assistant

Human Resources Specialist / Executive Assistant

Executive Assistant

Manager, Administrative Operations (A)

Administrative Assistant

Office Manager

Executive Assistant & Office Manager

Executive Assistant, Jackson North Medical Center, Full Time, 7:30am to 4:00pm

Executive Assistant

House Manager & Personal Assistant

Executive and Program Assistant

Front Desk & Administrative Assistant

Executive and Program Assistant

Executive Assistant

Legal Executive Assistant

Lead Administrative Assistant - Bilingual English-Spanish

House Manager & Family Assistant (with flexible meal prep support)

Rooms Admin Assistant - Full Time

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