Personal & Real Estate Assistant (Growth Opportunity)
About the Opportunity
We are looking for a highly organized, proactive, and resourceful Personal & Real Estate Assistant to work directly with a top-producing real estate professional in Coral Gables and the Miami area.
This is much more than an administrative position. It is an opportunity to learn every aspect of a successful real estate business from the inside while becoming a trusted right-hand person. The ideal candidate enjoys keeping things organized, solving problems, anticipating needs, and helping create systems that allow a growing business to thrive.
The role will begin with a combination of personal assistant and business support responsibilities. As you learn the business and demonstrate leadership, your responsibilities will expand into real estate operations, client experience, marketing coordination, transaction management, and business growth.
Our long-term vision is for this position to evolve into a key Operations leadership role for a growing real estate team.
If you love learning, enjoy variety, take pride in being dependable, and are looking for a career with room to grow, we'd love to meet you.
Responsibilities
Personal & Executive Support
- Manage calendars, appointments, meetings, and travel arrangements
- Coordinate personal errands and appointments as needed
- Organize schedules and priorities to maximize productivity
- Handle confidential information with professionalism and discretion
- Assist with special projects and day-to-day administrative tasks
Real Estate & Business Support
- Assist in managing residential real estate transactions from contract to closing
- Coordinate inspections, appraisals, photographers, vendors, and appointments
- Prepare documents, contracts, disclosures, and transaction paperwork
- Maintain accurate records and organize digital files
- Update and manage CRM systems to ensure excellent client follow-up
- Communicate with clients, title companies, lenders, inspectors, and vendors
- Schedule listing appointments, showings, open houses, and client meetings
- Help create an exceptional client experience throughout the buying and selling process
- Assist with marketing initiatives, social media, email campaigns, and property listings
- Research market data and assist with comparative market analyses when needed
- Continuously improve systems and processes to increase efficiency
Qualifications
We're looking for someone who is:
- Highly organized with exceptional attention to detail
- Self-motivated and able to take initiative without constant supervision
- Professional, positive, dependable, and trustworthy
- Comfortable juggling multiple priorities in a fast-paced environment
- An excellent communicator, both verbally and in writing
- Friendly and naturally service-oriented
- A quick learner who enjoys mastering new skills and technology
- Able to anticipate needs and solve problems before they arise
Preferred Experience
- Administrative or executive assistant experience
- Experience in residential real estate is a plus but not required
- Familiarity with Google Workspace
- Experience with CRM systems is helpful
- Bilingual (English/Spanish) is a strong plus
Technology Skills
Experience using AI tools such as ChatGPT, Claude, or similar platforms is a significant advantage. We are looking for someone who is comfortable learning and using technology to improve efficiency and streamline daily operations.
No coding or technical background is required—just curiosity, adaptability, and a willingness to embrace new tools.
Growth Opportunity
This is an ideal position for someone who enjoys operations, organization, and helping a business run smoothly.
Rather than remaining in an assistant role, the successful candidate will have the opportunity to take on increasing responsibility over time. As the business grows, this position is intended to develop into a leadership role overseeing operations, systems, and the day-to-day management of a growing real estate business.
If you're looking for a position where you can build a long-term career, continuously learn, and make a meaningful impact, we'd love to hear from you.
Compensation
- Starting pay: $15.00 per hour
- Opportunities for pay increases based on performance, reliability, and increased responsibilities
- Performance-based bonuses available as the business grows
- Hands-on training and mentorship in the real estate industry
- Significant opportunities for professional growth and advancement
This position is designed for someone looking for more than a job. As you develop your skills and take on greater responsibility, there is a clear path for advancement into a Real Estate Operations role with increased compensation and leadership opportunities.
To Apply
Please submit your resume along with a brief cover letter telling us:
- Why this opportunity interests you.
- Why you believe you'd be a great fit.
- Your experience with organization, customer service, or executive support.
- Any experience with AI tools or technology that has helped make your work more efficient.
Pay: From $15.00 per hour
Benefits:
Work Location: In person
