Top 148 Senior accounts assistant Jobs in Coral Gables, Fl

Administrative Assistant
University of Miami —Coral Gables, FL
- Full-time
- Microsoft Word
- Inventory management
- 5 years
Sr. Accounting Assistant
University of Miami —Coral Gables, FL
- Full-time
- Research
- High school diploma or GED
- University
- Health insurance
- Dental insurance
Underwriting Assistant
K2 Security Insurance —Miami, FL
- $28 - $33 an hour
- Full-time
- Remote
- Mid-level
- Organizational skills
- 2 years
Quick Apply
Administrative Executive Assistant
BRS —Doral, FL
- Full-time
- Inventory management
- 5 years
- Office
- Profit sharing
- Paid holidays
Clerical Specialist - City of Pembroke Pines Charter School
FC SERVICES LLC —Pembroke Pines, FL
- Full-time
- School experience
- Computer literacy
- English
- Disability insurance
- Health insurance
Quick Apply
4d
Executive Administrative Assistant
HCA Florida Aventura Hospital —Aventura, FL
- Full-time
- Surgery
- Mid-level
- 3 years
- Employee stock purchase plan
- Disability insurance
Quick Apply
Executive Operations Administrator
The University of St. Augustine for Health Sciences —Miami, FL
- $79,300 - $111,510 a year
- Weekends as needed
- Microsoft Word
- School experience
- Microsoft Outlook
- Paid holidays
- Disability insurance
Senior Goverment Account Specialist
Westchester General Hospital —Miami, FL
- Full-time
- Writing skills
- Medical office experience
- Basic math
Quick Apply
Medical Assistant
HCA Florida Miami-Dade Surgical Specialists —Coral Gables, FL
- Full-time
- Surgery
- 1 year
- Entry level
- Employee stock purchase plan
- Disability insurance
Quick Apply
11d
Senior Director, Broadcast Media
Florida International University —Miami, FL
- $120,000 - $130,000 a year
- Weekends as needed
- 6 years
- Master's degree
- University
Senior Data Specialist
Contact Government Services, LLC —Miami, FL
- $80,000 - $100,000 a year
- Full-time
- Computer science
- Computer Science
- Data analysis skills
- Health insurance
- Dental insurance
Quick Apply
Laboratory Assistant PRN
HCA Florida Kendall Hospital —Miami, FL
- PRN
- Pediatrics
- 2 years
- Entry level
Quick Apply
Assistant Controller
Regis HR Group —Miami, FL
- Full-time
- CPA
- Mid-level
- Office
- Health insurance
- Paid time off
Records Specialist (City of Pembroke Pines Police Department)
FC SERVICES LLC —Pembroke Pines, FL
- $20 an hour
- Full-time
- Basic math
- English
- Office
- Disability insurance
- Health insurance
Quick Apply
3d
Executive Assistant
A Customs Brokerage, Inc —Doral, FL
- $57,000 - $65,000 a year
- Full-time
- Microsoft PowerPoint
- Microsoft Excel
- Research
- Health insurance
- Dental insurance
Quick Apply
2d
Sr. Financial Specialist/ Sr. Universal Banker - Pinecrest
BankUnited, N. A. —Pinecrest, FL
- Mid-level
- High school diploma or GED
- Computer skills
Sr. Financial Specialist/ Sr. Universal Banker/ Sr. Teller - Brickell
BankUnited, N. A. —Miami, FL
- Mid-level
- High school diploma or GED
- Computer skills
Staff Accountant
Cast Finance —Miami, FL
- $55,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Finance
- Paid holidays
- Disability insurance
Quick Apply
OR Assistant
HCA Florida Aventura Hospital —Aventura, FL
- PRN
- Surgery
- Radiology
- Entry level
- Employee stock purchase plan
- Disability insurance
Quick Apply
Senior Coordinator Administrative Services - Office of the Controller
Florida International University —Miami, FL
- $55,000 - $63,500 a year
- Online Application
- Background check
- Microsoft Outlook
- Computer literacy

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Administrative Assistant

University of Miami -
Coral Gables, FL

Apply Now

Job Details

Full-time

Qualifications

Customer communication
Managing budgets in an accounting role
Administrative experience
High school diploma or GED
Managing budgets in a finance role
Organizational budget management

Full Job Description

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet .

The Lesbian, Gay, Bisexual, Transgender, Queer/Questioning (LGBTQ) Student Center will contribute to the University’s priority of building a culture of belonging through support and advocacy services, education, training, and social and educational programming. The Center serves as the H.E.A.R.T. of our community. We use a holistic approach to educate and advocate for our LGBTQIA+ students using restorative practices that transform their lives.

The Administrative Assistant serves as an essential member of the Student Life team and has direct reporting responsibility to the Director of the LGBTQ Student Center. The department serves as an integral unit within the Division of Student Affairs and works in partnership with the Shalala Student Center Complex and the Gender and Sexuality Studies program. The Center also interfaces and collaborates with departments within Student Life: Department of Orientation and Commuter Student Involvement, Multicultural Student Affairs, Student Activities and Student Organizations, and the William R. Butler Center for Service and Leadership.

Primary Duties and Responsibilities:

Office Management

Oversee daily departmental operations, including space management and supply inventory. Responsible for the proper functioning and upkeep of all office systems including but not limited to: the copier, faxes, office computers, phones, television, and staff technology needs within the department.
Serve as the primary contact for inquiries, providing customer service to students, families, faculty, and staff.
Manage departmental email accounts and correspondence, ensuring timely responses and follow-up.
Collect and prepare data for reports. Assist in the preparation of various reports (monthly, annual, etc.)
Maintain and upkeep office records, files, budgets, and correspondence.

Fiscal Management

Monitor budgets, revenue, and expenditures; prepare monthly financial reports.
Reconcile receipts and manage purchasing, travel, and reimbursements.
Coordinate with Purchasing, Accounts Payable, and Disbursements to ensure proper processing of goods and services.
Support fundraising and sponsor/donor activities under the Senior Director’s guidance.
Manage departmental financials using Workday Finance.

Student Employee Management

Oversee hiring, onboarding, scheduling, and payroll for student employees in collaboration with the Assistant Directors.
Manage personnel processes through Workday Human Resources.

Project Management

Coordinate departmental projects and events, including Rainbow Carnival, Alumni Reception & Recognition, signature events, and LGBTQ student group events.
Organize sponsor/vendor fairs and fulfill sponsorship benefits.
Contribute to strategic planning and collaborative partnerships.
Provide calendar scheduling support for department leadership.
Perform additional duties as assigned.

Knowledge, Skills, and Abilities:

Ability to be productive in a fast-paced, multi-dimensional work environment
Excellent written and oral communication skills.
Must possess strong interpersonal skills, excellent listening and problem-solving skills.
Knowledge of MS suite (Word, Excel, PowerPoint)
Knowledge of routine office practices and procedures.
Demonstrated strength in the following soft skill sets: Team player, a strong work ethic, a critical thinker, and a good problem solver.

Education & Work Experience Requirements (Essential Requirements):

High school diploma or equivalent required; associate or bachelor’s degree preferred.
Three (3) to five (5) years of progressive related experience in an office environment. Experience in a higher education setting is highly desirable.
Direct experience with managing and reconciling budgets.

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Apply Now

Refine Your Search

senior accounts assistant jobs in coral gables, fl

Administrative Assistant

Sr. Accounting Assistant

Underwriting Assistant

Administrative Executive Assistant

Clerical Specialist - City of Pembroke Pines Charter School

Executive Administrative Assistant

Executive Operations Administrator

Senior Goverment Account Specialist

Medical Assistant

Senior Director, Broadcast Media

Senior Data Specialist

Laboratory Assistant PRN

Assistant Controller

Records Specialist (City of Pembroke Pines Police Department)

Executive Assistant

Sr. Financial Specialist/ Sr. Universal Banker - Pinecrest

Sr. Financial Specialist/ Sr. Universal Banker/ Sr. Teller - Brickell

Staff Accountant

OR Assistant

Senior Coordinator Administrative Services - Office of the Controller

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