Top 14 Human resources administrator Jobs in Coral Gables Fl

Human Resources & OfficeManager
Confidential —Medley, FL
- Full-time
- Spanish
- Microsoft Excel
- 5 years
- Health insurance
- Dental insurance
Quick Apply
4d
Human Resources Administrator
Hialeah —Hialeah, FL
- $80,000 - $300,000 a year
- Full-time
- Writing skills
- English
- Research
7d
Physician Recruitment System Administrator, HR - Administration
Baptist Health South Florida —Coral Gables, FL
- Microsoft Word
- Bachelor of Science
- Project management
- Wellness program
- Health insurance
12d
HR Administrative Assistant
TechLine —Doral, FL
- $50,000 - $62,000 a year
- Full-time
- Writing skills
- Office
- Administrative experience
- Employee stock purchase plan
- Paid holidays
Quick Apply
4d
HR Administrative Coordinator
Bouygues Construction —Miami, FL
- Full-time
- Background check
- Microsoft Excel
- Mid-level
4d
Office and Human Resources Manager (Agriculture and Warehouse)
M & M Farms Inc —Miami, FL
- $55,000 - $65,000 a year
- Full-time
- Spanish
- Microsoft Outlook
- Computer literacy
- Paid time off
Quick Apply
6d
Retirement Systems Administrator
University of Miami —Coral Gables, FL
- Full-time
- Hybrid work
- Mid-level
- University
- Bachelor's degree
Ass Crew Purser
Crew Life at Sea —Miami, FL
- Microsoft Outlook
- Inventory management
- Office
HR Administrative Assistant - Bilingual
Seaboard Marine —Miami, FL
- From $19 an hour
- Online Application
- Microsoft Outlook
- Writing skills
- Research
- Paid holidays
- Health insurance

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Mowi USA —Miami, FL
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Human Resources & OfficeManager

Confidential
Medley, FL

Quick Apply

Job Details

Full-time
4 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Solution development
Managing customer accounts
Customer communication
Confidential information handling
Microsoft Excel
Customer relationship building
Paylocity
Client communication
HR legal compliance
Client relationship development
Attention to detail
Vendor relationship management
Negotiating purchasing contracts
Vendor contract management
Employment law in talent management
Productivity software
Project contract management
Account management
Time management

Full Job Description

Summary:

The Human Resources & Office Manager is responsible for overseeing the organization's human resources functions while ensuring the efficient day-to-day operation of the office. This role manages employee relations, recruitment, onboarding, payroll processing, employee timekeeping, benefits administration, policy compliance, office administration, purchasing, vendor relationships, contract administration, and operational compliance. The Human Resources & Office Manager is also responsible for maintaining accurate employee records, processing payroll, managing employee timecards, overseeing vendor contracts and procurement activities, and ensuring the timely renewal of business licenses, permits, certifications, and insurance policies. The ideal candidate is highly organized, proactive, and capable of balancing strategic HR initiatives with daily office operations while maintaining compliance with applicable employment and business regulations.

Responsibilities:

Human Resources:

Manage the full-cycle recruitment process, including sourcing, interviewing, hiring, and onboarding new employees.
Maintain employee personnel files and ensure confidentiality of HR records.
Administer employee benefits, leave programs, and payroll coordination.
Process payroll accurately and on time, including reviewing employee hours, overtime, deductions, and payroll changes.
Maintain employee timecards and attendance records, ensuring accuracy and compliance with company policies and applicable wage and hour laws.
Develop, implement, and update HR policies and procedures.
Ensure compliance with federal, state, and local employment laws and regulations.
Support employee performance management, coaching, disciplinary actions, and conflict resolution.
Coordinate employee training, development, and employee engagement initiatives.
Assist leadership with workforce planning and organizational development.
Prepare HR reports and maintain documentation related to payroll, employee records, benefits, and compliance.
Maintain compliance with workplace safety regulations and employment-related requirements.

Office Management:

Oversee the daily operations of the office to ensure an organized, efficient, and productive work environment.
Manage office supplies, equipment, furniture, and facility maintenance.
Coordinate and maintain relationships with vendors, service providers, contractors, and building management.
Manage purchasing and procurement activities, including obtaining competitive quotes, evaluating vendors, negotiating pricing, payment terms, and service agreements to ensure the best value for the organization.
Administer vendor contracts, monitor contract compliance, and coordinate contract renewals or renegotiations as needed.
Monitor inventory levels and coordinate timely purchasing of office and operational supplies.
Track office operating expenses and assist with budget management.
Coordinate maintenance schedules, office improvements, and facility-related projects.
Maintain company records and administrative procedures.
Manage the renewal and maintenance of all required business licenses, permits, certifications, registrations, and insurance policies, ensuring compliance with applicable regulatory and organizational requirements.
Coordinate inspections, regulatory filings, and documentation necessary to maintain operational compliance.
Develop and implement office policies and procedures to improve operational efficiency.
Supervise administrative staff as assigned.

Administrative & Financial Support:

Assist with budgeting and expense tracking for HR and office operations.
Coordinate company meetings, events, and employee activities.
Support executive leadership with administrative projects as needed.
Prepare reports and maintain accurate documentation related to HR and office operations.

Qualifications and Requirements:

Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
5+ years of experience in Human Resources, Office Management, or a combination of both.
Experience with purchasing, procurement, vendor management, and contract administration.
Strong knowledge of employment laws and HR best practices.
Excellent negotiation, communication, and interpersonal skills.
Strong organizational, problem-solving, and multitasking abilities.
Proficiency in Microsoft Office Suite and HRIS systems (Paylocity).
Ability to maintain confidentiality and exercise sound judgment.
Ability to research and manage business licenses, permits, registrations, certifications, or compliance documentation preferred.
Experience working in a logistics, transportation, warehousing, manufacturing is a plus.
Ability to work independently and exercise sound judgment.
Strong attention to detail and accuracy.
Bilingual (English/Spanish) a plus
Experience supporting leadership teams.

Preferred Qualifications:

HR certification (SHRM-CP, SHRM-SCP, PHR, or SPHR) preferred.
Experience managing office budgets, vendor contracts, and procurement processes.
Familiarity with payroll systems and benefits administration.

Job Type: Full-time

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Experience:

Warehousing/Logistics: 2 years (Required)

Language:

Bilingual (English and Spanish) (Required)

Work Location: In person

Quick Apply

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human resources administrator jobs in coral gables fl

Human Resources & OfficeManager

Human Resources Administrator

Physician Recruitment System Administrator, HR - Administration

HR Administrative Assistant

HR Administrative Coordinator

Office and Human Resources Manager (Agriculture and Warehouse)

Retirement Systems Administrator

Ass Crew Purser

HR Administrative Assistant - Bilingual

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