Top 130 Assistant coordinator Jobs in Coralville, Ia

Project Coordinator
MODERN —Cedar Rapids, IA
- Extended hours
- Basic math
- ERP systems
- Mid-level
- Health savings account
- AD&D insurance
Quick Apply
11d
Event Assistant
City of North Liberty —North Liberty, IA
- $16.32 an hour
- Part-time
- Bachelor of Science
- English
- Driver's License
2d
Experience Manager
Ulta Beauty, Inc. —Coralville, IA
- Weekends as needed
- Cosmetology License
- Merchandising
- Data analysis skills
Train Dispatcher/Railroad Clerk
Iowa Interstate Railroad, LLC —Cedar Rapids, IA
- From $29 an hour
- Overtime
- 18 years or older
- Computer literacy
- Writing skills
- Disability insurance
- Health insurance
Quick Apply
2d
Clinic Services Specialist
The University of Iowa —Iowa City, IA
- From $43,240 a year
- Full-time
- Mid-level
- Administrative experience
- University
4d
Service Coordinator Assistant IV
Reach For Your Potential —Iowa City, IA
- $19 an hour
- Overtime
- Microsoft Word
- Microsoft Excel
- Experience working with individuals with disabilities
Quick Apply
Administrative Assistant
Reach For Your Potential —Iowa City, IA
- $18 an hour
- Overtime
- Office
- High school diploma or GED
- Ability to lift 50 pounds
Quick Apply
Condition Management Account Coordinator
Cottingham & Butler —Iowa City, IA
- Urgently hiring
- Writing skills
- CNA
- Entry level
- Profit sharing
- Health savings account
Quick Apply
Overnight Stocker
Hy-Vee Inc —Iowa City, IA
- Overnight shift
- 18 years or older
- Pass drug screening
- Forklift
8d
Behavioral Health Coordinator - CDD
The University of Iowa —Iowa City, IA
- From $19.01 an hour
- Email
- Microsoft Outlook
- Management
- Writing skills
11d
Support Staff
Reach For Your Potential —Iowa City, IA
- $13 - $15 an hour
- Overtime
- Classroom
- CPR Certification
- High school diploma or GED
Quick Apply
Physical Therapy Aide - Coralville (North Liberty), IA
Athletico Physical Therapy —Coralville, IA
- $12 - $20 an hour
- Overtime
- Physical & Rehabilitation Medicine
- English
- Clinic
- Employee assistance program
- Employee discount
4d
Area Coordinator, Residence Life
Mount Mercy University —Cedar Rapids, IA
- Online Application
- Mid-level
- Residential
- Driver's License
- Paid holidays
- Health insurance
School Age Activities Coordinator
Reach For Your Potential —Iowa City, IA
- $18 an hour
- Overtime
- Classroom
- 18 years or older
- CPR Certification
Quick Apply
Marion Transition Alliance Program (TAP) /Job Coach
Marion Independent School District —Marion, IA
- 8 hour shift
- School experience
- Classroom
- High school
Health Technician (Telehealth Clinical)
US Veterans Health Administration —Iowa City, IA
- $40,736 - $59,031 a year
- Online Application
- Background check
- Surgery
- High school
- Paid parental leave
- Paid holidays
5d
Café Catering Assistant -Ausust Start Dates- Back to School --(hotel and cafe job)
Kirkwood Community College —Cedar Rapids, IA
- $15.50 an hour
- Part-time
- High school diploma or GED
- Ability to lift 50 pounds
- Driver's License
Quick Apply
Microbiologist II - III
Element Materials Technology —North Liberty, IA
- Mid-level
- Bachelor's degree
- Organizational skills
Clinic Services Specialist - Family Medicine - Northgate Drive Clinic
The University of Iowa —Iowa City, IA
- Full-time
- Management
- Clinic experience
- Mid-level
- Disability insurance
- Dental insurance
4d
Resident Assistant Second Shift
Garnett Place Retirement Cmnty —Cedar Rapids, IA
- $16 an hour
- Full-time
- Vital signs
- HIPAA
- No high school diploma
- Disability insurance
- Health insurance
Quick Apply

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Project Coordinator

MODERN -
Cedar Rapids, IA

Quick Apply

Job Details

Full-time
11 days ago

Benefits

Health savings account
AD&D insurance
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

Basic math
Administrative experience
High school diploma or GED
Attention to detail
Adaptability
Productivity software
Technical Proficiency
Accounting support
Time management

Full Job Description

Objective

The Project Coordinator is responsible for organizing and managing the administrative aspects of a construction project including scheduling tasks, tracking progress, maintaining documentation, facilitating communication between team members and ensuring projects are billed timely. The Project Coordinator works closely with assigned Project Manager(s) to achieve project goals, and accurate and timely invoicing to maintain the company’s financial health.

The Project Coordinator upholds the company’s core values of integrity, service, leadership, empowerment, and innovation while demonstrating a dedicated and results-driven work ethic.

Essential Duties and Responsibilities

Project Coordination

Partner with the Project Management and Accounting teams to support administrative requests
Identify, collect and review documents related to contracts, Time and Material project set up, Progress Billing project set up, Subcontract project set up, AIA documentation, Lien Waivers, change orders, bonds, Certificates of Insurance and Customer billings
Ensure all required documentation is requested and received throughout the duration of project
Create job numbers when setting up contracts and projects and share with Project Manager
Enter/process change orders submitted by Project Manager(s)
Correspond regularly with assigned Project Manager(s) to confirm requests are completed, follow up on outstanding items, and to verify invoices prior to sending to external billing departments
Enter and maintain data in ERP system including: email correspondence, invoices, set up templates, change order requests and confirmations, contracts, required/legal documentation, notes, etc.
Update shared spreadsheets and files/folders with project documentation
Collect Subcontract/Vendor contracts, certifications of insurance and bonds prior to starting work on a project and maintain through the duration of the project
Complete daily, weekly and monthly scheduled tasks for assigned projects ensuring they are on track for budget and timeline
Review projects monthly and ensure cost projections and adjustments are up to date for WIP
Report project issues to Project Manager and/or Leader to ensure project success
Identify areas to improve process, documentation and communication
Recognize the need to earn profits on every job function
Ability to assist in other work-related areas as necessary

Accounts Receivable

Prepare and send invoices
Partner with external Customer billing departments to request and verify payment and obtain required documentation
Notify Customer billing departments via telephone or email on past due invoices or aging invoices
Work with internal Accounting team on various requests, as needed

Communication

Communicate professionally and throughout the process
Understand the project and communicate with all parties involved
Give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
Collaborate effectively with others to achieve shared objectives, contributing positively to a group dynamic
Provide support to various departments and team members on Project Coordinator, Accounts Receivable, process and ERP system questions

Process Improvement

Evaluate project coordination processes and revise procedures to improve workflow efficiency
Assist with the development of team members throughout their onboarding experience and as training needs arise
Ability to identify issues, analyze them logically, and recommend effective solutions to resolve challenges

Required Knowledge, Skills, and Abilities

Proficiency in specific software, tools and technologies relevant to the role (Microsoft Office products, ERP, etc.)
Ability to work daily and extended hours as necessary
Effective written and verbal communication skills, both professional and interpersonal
Ability to adapt to changing situations, new information and evolving priorities
Strong attention to detail, meticulously reviewing work to ensure accuracy and quality
Refined time management skills and the ability to multi-task
Basic knowledge of accounting processes
Advanced critical thinking and problem-solving skills, in addition to strong math and science skills

Qualifications and Education Requirements

High school diploma required, Associate degree preferred
Minimum of two years administrative assistant experience required
Previous Experience in Project Coordination preferred

AAP/EEO Statement

At Modern we understand that every employee is different in his or her own way. We support and thrive off those differences. We do not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, retaliation, military status, or other non-merit factors. Modern is a proud Equal Opportunity workplace and Affirmative Action employer.

Job Type: Full-time

Benefits:

401(k)
401(k) matching
AD&D insurance
Dental insurance
Disability insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Vision insurance

Compensation Package:

Weekly pay

Work Location: In person

Quick Apply

Refine Your Search

assistant coordinator jobs in coralville, ia

Project Coordinator

Event Assistant

Experience Manager

Train Dispatcher/Railroad Clerk

Clinic Services Specialist

Service Coordinator Assistant IV

Administrative Assistant

Condition Management Account Coordinator

Overnight Stocker

Behavioral Health Coordinator - CDD

Support Staff

Physical Therapy Aide - Coralville (North Liberty), IA

Area Coordinator, Residence Life

School Age Activities Coordinator

Marion Transition Alliance Program (TAP) /Job Coach

Health Technician (Telehealth Clinical)

Café Catering Assistant -Ausust Start Dates- Back to School --(hotel and cafe job)

Microbiologist II - III

Clinic Services Specialist - Family Medicine - Northgate Drive Clinic

Resident Assistant Second Shift

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