Acting under the direction and supervision of the Legal Services Supervisor this position will provide general Administrative Assistant and Legal Assistant support for the Legal Services Supervisor and counsel, as well as support the more general legal needs of the WVUHS legal department.
MINIMUM QUALIFICATIONS :
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
1. High School diploma or Equivalent
PREFERRED QUALIFICATIONS :
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
1. Associate's degree in business / office management, secretarial sciences, or related legal field
CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.
1. Provide a wide range of support to WVUHS Legal Services
2. Provide widespread support to visitors by answering questions and requests.
3. Perform administrative duties such as answering phones, overseeing incoming and outgoing mail, and responding to email inquiries
4. Assist counsel and staff in creating PowerPoints and other presentations.
5. Communicate timely and professionally with internal WVUHS departments regarding legal matters.
6. Prepare documents for signature and coordinate execution and mailing of legal documents.
7. Monitor and maintain management information for the WVUH Legal Services Department.
8. Assist in maintaining appropriate departmental filing systems and departmental files ensuring ease of access in timely manner to accurate information.
9. Assist with organizing office events.
10. Support the WVUHS Legal Services department in all matters, including support of other counsel and staff within the Department as needed.
11. Monitor governmental websites for excluded parties on governmental and OIG websites, perform sanction checks on outside vendors as necessary, and ensure all vendors are registered to perform business in state of residence.
12. Ensure contract file has all contracts, signatures, and documents fully executed prior to closing. Circulate copies of contracting documents to stakeholders as appropriate.
13. Circulate copies of contracting documents to stakeholders as appropriate.
14. Support the WVUH Legal Services Department in all matters, including support of other counsel and staff within the Department as needed.
15. Assisting in maintaining interface with contracts database provider and serve as internal gatekeeper for others accessing the database.
16. Train other personnel in contracts management database as directed.
PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Prolonged periods of sitting.
2. 2. Manual dexterity used in operating standard office equipment.
3. Ability to lift heavy boxes.
WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. We are looking for someone who enjoys working in a deadline driven environment.
SKILLS AND ABILITIES:
1. Good verbal and writing skills.
2. Ability to proofread and edit documents.
3. Good organizational skills.
4. Basic computer knowledge and ability to operate standard office software.
5. Willingness to adapt and reprioritize tasks in a changing environment.
6. Possess excellent time management skills and the ability to prioritize while working independently.
Additional Job Description:
Scheduled Weekly Hours:
40
Shift:
Exempt/Non-Exempt:
United States of America (Non-Exempt)
Company:
SYSTEM West Virginia University Health System
Cost Center:
509 SYSTEM Legal Services
Address:
1240 Suncrest Towne Centre
Morgantown
West Virginia
Equal Opportunity Employer
West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.
