City of Corvallis Public Works
The goal of the Public Works Department is to support and enhance the quality of life for community members by delivering responsive and efficient services to all neighborhoods and to maintain reliable and cost-effective public works facilities and systems in a manner that emphasizes customer satisfaction and good stewardship of natural, fiscal, and staff resources.
About the Position
The Staff Assistant performs a wide variety of complex clerical, administrative support, and customer service duties in alignment with established City policies and practices to assist and support Public Works Department staff and community members. This position may make recommendations for budgetary decisions, assign work to other administrative staff, assist with policy and procedure development, and administer contracts. Accomplishes tasks independently and handles non-routine responsibilities with minimal amount of supervision. Compiles information and makes recommendations on policies and procedures.
Full-time 40 hours per week
AFSCME-represented position
12-month probationary period
Reviewing applications weekly as needed starting Monday June 29th
Must meet all qualifications and requirements as listed in the Position Description.
Qualifying Education / Experience
-
High school diploma, or equivalent. Additional education in Business, Political Science, Management, or related field.
-
Three years increasingly responsible administrative experience. Two years of the required experience must be in procurement and contract administration.
-
Experience writing complex and technical reports, contracts, and legal documents.
Desired Qualifications-
Education or training in contract administration.
-
Two or four-year degree.
-
Training and/or experience in budgetary and financial reporting.
Certifications / Licenses
Knowledge / Skills / Abilities
Knowledge of: or ability to learn office and department specific computer hardware and software used by position (word processor, e-mail, electronic calendar, spreadsheet, database, web, etc.).
Skill in: technical writing, research, and organization; excellent analytical skills; accurate clerical skills in typing/word processing, proof reading and editing, filing, ten-key, and operating office equipment; effective customer service, communication and telephone skills; problem-solving.
Ability to: research, summarize, and interpret data; follow procedures, coordinate detailed assignments, prioritize daily tasks and meet management deadlines; maintain manual and computerized filing and record-keeping systems; use a computer for extended periods of time to perform the essential duties of the position; get along with coworkers and the general public, and maintain effective working relationships; resolve public inquires and complaints by telephone, e-mail, and in person; meet deadlines while prioritizing multiple duties and projects around set time constraints, perform routine duties independently, and work with frequent interruptions; learn the Public Works service area citywide resources by the end of the probationary period; maintain confidentiality and exercise discretion and judgment in dealing with sensitive or confidential information; understand operational rules and general instructions; discern and apply procedures to situations as encountered within established guidelines; use multi- line phone system, computer and associated software and hardware, copy and fax machines, scanners, projection equipment, and other office-related tools and equipment. To pass a pre-employment background and/or criminal history check.
In Addition: the employee shall not pose a direct threat to the health or safety of the individual or others in the workplace; have demonstrable commitment to sustainability; and have demonstrable commitment to promoting and enhancing diversity, equity and inclusion.
Qualified applicants must submit an online application located on the City of Corvallis website (click on "Apply" above).
Applicants are encouraged to include a resume with the online application; however, resumes will not be accepted in lieu of a completed online application. Incomplete applications will not be accepted/considered.
Position is open until filled.
*Please do not include personal or protected information in attached resumes or cover letters, this includes your birth date, age, dates of education, and graduation dates.*
