Top 114 Executive administrator Jobs in Costa Mesa, Ca

Chief Financial Officer - Property Management - CORP
Aperto Property Management, Inc —Irvine, CA
- $185,000 - $215,000 a year
- Full-time
- 7 years
- CPA
- Office
- Disability insurance
- Health insurance
Quick Apply
Vice President of Operations
Leoforce —Santa Ana, CA
- $220,000 - $350,000 a year
- Bachelor of Science
- Engineering
- Mentoring
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant & Compliance Specialist
Computacenter —Irvine, CA
- $80,000 - $112,000 a year
- English
- Mid-level
- Bachelor's degree
Executive Assistant to the Dean, Claire Trevor School of the Arts
University of California, Irvine —Irvine, CA
- $34.13 - $55.16 an hour
- Weekends as needed
- Background check
- Office
- University
- Health insurance
- Retirement plan
Executive Assistant
Club Pilates - Corporate —Irvine, CA
- Full-time
- Mid-level
- Office
- Communication skills
Quick Apply
Operations Admin
Exemplis —Buena Park, CA
- $26.06 - $39.09 an hour
- Monday to Friday
- Microsoft Word
- Spanish
- Research
- Health insurance
- Dental insurance
Executive Secretary (Human Resources)
Rancho Santiago Community College District —Santa Ana, CA
- $94,680.14 - $120,958.32 a year
- Online Application
- Background check
- Word processing
- English
Chief Operating Officer (COO)
Illumination Health + Home —Santa Ana, CA
- $210,000 - $230,000 a year
- Full-time
- Nursing
- Master's degree
- Bachelor's degree
- AD&D insurance
- Disability insurance
Quick Apply
12d
Chief Financial Officer - Administration - Days
University of California, Irvine —Orange, CA
- $534,500 - $1,167,900 a year
- Full-time
- Background check
- 11+ years
- Project management
- Health insurance
- Retirement plan
Founder’s Office – AI Operations Builder
CuraPatient Inc. —Irvine, CA
- $68,000 - $82,000 a year
- Full-time
- Office
- Recruiting
- Senior level
Quick Apply
Chief Information Officer
W.E. O'Neil Construction —Irvine, CA
- $265,000 - $300,000 a year
- Full-time
- Hybrid work
- Construction site
- Office
- Travel
- Health insurance
- Dental insurance
Quick Apply
Healthcare Organization Chief Operating Officer
Prudential Healthcare —Cerritos, CA
- $90,000 - $100,000 a year
- Full-time
- 5 years
- Analysis skills
- Recruiting
- Paid holidays
- Health insurance
Quick Apply
Chief Program Officer
Families Forward —Irvine, CA
- $160,000 - $180,000 a year
- Full-time
- Office
- Master's degree
- Bachelor's degree
- 403(b) matching
- Paid holidays
Quick Apply
13d
Executive Director of Parks, Recreation and Community Services (EM)
City of Santa Ana —Santa Ana, CA
- $198,840 - $260,004 a year
- Full-time
- Senior level
12d
COO
Allview Real Estate —Newport Beach, CA
- $150,000 - $250,000 a year
- Full-time
- Hybrid work
- Office
- Finance
- Bachelor's degree
- Paid holidays
- Health insurance
Quick Apply
Executive Director of Parks, Recreation and Community Services
City of Santa Ana —Santa Ana, CA
- $198,840 - $260,004 a year
- Full-time
- Background check
- 8 years
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
6d
Vice President, Operations
Skyryse —Long Beach, CA
- $200,000 - $280,000 a year
- Engineering
- Contracts
- Business Administration
- Health insurance
- Dental insurance
Quick Apply
12d
Chief Technology Officer
Codazen —Irvine, CA
- $200,000 - $250,000 a year
- Full-time
- Hybrid work
- Travel
- In-person
- Senior level
- AD&D insurance
- Paid holidays
Quick Apply
Vice President of Operations
Cobalt Service Partners —Costa Mesa, CA
- $175,000 - $200,000 a year
- Full-time
- 8 years
- Contracts
- Senior level
Quick Apply
14d
Head of Customer Programs
Senra Systems —Cypress, CA
- $195,000 - $300,000 a year
- 5 years
- Engineering
- Office
- Free parking
- Disability insurance
Quick Apply

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Chief Financial Officer - Property Management - CORP

Aperto Property Management, Inc -
Irvine, CA

Quick Apply

Job Details

Full-time
$185,000 - $215,000 a year

Benefits

Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance
Referral program

Qualifications

Accounting systems
Operational analysis
Bachelor's degree
HR compliance
Financial regulatory audit coordination
Business Administration
Master of Business Administration
Process management

Full Job Description

Aperto Property Management, Inc. (Aperto), is more than just a property management company. We are a full-service, fee-based apartment management company for conventional and affordable multi-housing communities. We are a team dedicated to excellence in the multifamily housing industry. Specializing in both conventional and affordable housing, our mission is clear: to set the gold standard in apartment management across the U.S., providing exceptional service, quality management, and superior results for our clients and residents.

What We Offer: Joining Aperto. means becoming part of a company that values growth, empowerment, and success. Our property management platform supports a full range of services, from new lease-ups to stabilized assets and acquisition rehabs, ensuring comprehensive and expert support for our properties. We’re committed to providing a work environment where learning, development, and a positive culture are at the heart of everything we do.

About the Role: We are seeking an energetic and strategic Chief Financial Officer (CFO) specialized in Property Management to lead our financial operations with precision and vision. This pivotal role involves overseeing all financial aspects of our property portfolio, driving fiscal strategy, ensuring regulatory compliance, and fostering sustainable growth. This role is well-suited for candidates who bring strong multifamily finance and accounting experience and are ready to step into an executive leadership position.

The CFO will partner closely with the President/CEO, operations, and asset management teams to support day-to-day financial execution, regulatory compliance, and disciplined growth. This is an onsite, in-person role, requiring regular physical presence to collaborate with leadership, supervise staff, and engage directly with operational teams. This position requires comfort operating both strategically and tactically, with direct involvement in core accounting and financial processes.

Career Growth: We empower our team to take the initiative with a strong focus on learning, development, and career progression.
Work-Life Balance: Enjoy generous paid time off and a supportive environment that values your well-being.
Comprehensive Benefits: Full medical, dental, vision, and life insurance, along with long-term disability, a 401K with company match, and more.

What You’ll Do:This is a supervisory and people-leadership role with direct responsibility for managing and developing the finance and accounting function.

Serve as a key advisor to the President/CEO and executive team on financial strategy, capital allocation, and business planning
Translate company strategy into financial plans that support growth, profitability, and operational excellence
Provide data-driven insights to support investment decisions, portfolio optimization, and risk management
Oversee all accounting and finance functions, including general ledger, AP/AR, payroll, financial reporting, and month-end/year-end close
Ensure timely, accurate, and GAAP-compliant financial statements at the entity, portfolio, and property levels
Develop and monitor KPIs and dashboards related to NOI, cash flow, occupancy, revenue, expenses, and budget variance
Lead the annual budgeting process and rolling forecasts across the portfolio
Partner with operations and asset management teams to monitor property performance and implement corrective actions
Analyze variances and trends, providing clear explanations and recommendations
Manage cash flow, banking relationships, and treasury operations
Oversee debt compliance, lender reporting, covenants, and refinancing activities
Support capital planning, including acquisitions, dispositions, and development initiatives as applicable
Support federal, state, and local tax planning and compliance, including California-specific filings, entity reporting, and property tax coordination
Manage external audits and work closely with outside CPAs, tax advisors, and legal counsel
Ensure compliance with California regulatory requirements, internal controls, and company policies
Partner with HR and legal teams on financial aspects of California wage and hour, payroll, and benefit compliance as needed
Optimize financial systems and property management software (e.g., Yardi, RealPage, MRI)
Strengthen internal controls, policies, and procedures to support scale and mitigate risk
Drive process improvements and automation across finance and accounting functions
Build, lead, and mentor a high-performing finance and accounting team
Provide day-to-day direction, coaching, performance management, and professional development for direct reports
Foster cross-functional collaboration with operations, HR, asset management, and executive leadership
Establish clear roles, expectations, responsibilities, accountability, and professional development pathways
Review and approve work product prepared by team members to ensure accuracy, timeliness, and compliance
Build scalable team structures and processes to support portfolio growth

What We’re Looking For:

Bachelor’s degree in Finance, Accounting, Business Administration, or related field (CPA or MBA a plus but not required)
7–10 years of progressive finance and accounting experience, with significant exposure to multifamily property management or real estate operations
Prior experience as an Assistant Controller, Director of Finance, Senior Finance Manager, or similar role
Working knowledge of California-specific housing and employment regulations, including rent control considerations, local ordinances, and compliance reporting
Strong understanding of property-level financials, NOI drivers, operating budgets, and variance analysis
Experience supporting audits, tax filings, lender reporting, and regulatory compliance
Familiarity with property management systems such as Yardi, RealPage, or MRI
Strategic and analytical thinker with strong business acumen
Hands-on leader comfortable operating at both strategic and tactical levels
Clear, confident communicator capable of translating financial data for non-financial stakeholders
High integrity, sound judgment, and strong risk management mindset

If you’re looking for an exciting opportunity to grow your career as a Regional Manager with a company that truly values its employees, Aperto is the right fit for you.

Apply Now and discover why Aperto Property Management, Inc. is the place for professionals who want to make a real impact!

Aperto Property Management, Inc. iCalBRE Broker License Number 02042194.

We are an equal opportunity employer.

Pay: $185,000.00 - $215,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Referral program
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

executive administrator jobs in costa mesa, ca

Chief Financial Officer - Property Management - CORP

Vice President of Operations

Executive Assistant & Compliance Specialist

Executive Assistant to the Dean, Claire Trevor School of the Arts

Executive Assistant

Operations Admin

Executive Secretary (Human Resources)

Chief Operating Officer (COO)

Chief Financial Officer - Administration - Days

Founder’s Office – AI Operations Builder

Chief Information Officer

Healthcare Organization Chief Operating Officer

Chief Program Officer

Executive Director of Parks, Recreation and Community Services (EM)

COO

Executive Director of Parks, Recreation and Community Services

Vice President, Operations

Chief Technology Officer

Vice President of Operations

Head of Customer Programs

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