Top 249 Executive coordinator Jobs in Costa Mesa, Ca

Executive Operations Coordinator
IKON BUILDERS, INC. —San Clemente, CA
- $36 - $41 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Executive Assistant II/Executive Recruiting Coordinator
West Coast University, Inc. —Irvine, CA
- Full-time
- Microsoft Excel
- 5 years
- Mid-level
Executive Assistant II/Executive Recruiting Coordinator
West Coast University —Irvine, CA
- Microsoft Excel
- 5 years
- Mid-level
Workplace Coordinator
Cie —Irvine, CA
- Office
- Front desk
- 2 years
- Profit sharing
- Disability insurance
Quick Apply
17h
Accounting and Taxation Clinic Coordinator
University of California, Irvine —Irvine, CA
- $34.95 - $62.11 an hour
- Part-time
- Hybrid work
- Background check
- Customer service
- Word processing
- Health insurance
- Retirement plan
8d
Project Coordinator
Hughes Marino —Irvine, CA
- $65,000 - $85,000 a year
- Full-time
- Construction site
- Mid-level
- Office
Quick Apply
Student Leadership Coordinator
Coast Community College District —Fountain Valley, CA
- $89,572.29 - $120,760.67 a year
- Extended hours
- Background check
- Writing skills
- Mid-level
- Paid jury duty
- AD&D insurance
13d
Executive Assistant, Office of the Provost
Vanguard University —Costa Mesa, CA
- Part-time
- Hospitality
- Office
- Master's degree
Warehouse and Inventory Specialist
California State University, Long Beach —Long Beach, CA
- $4,799 - $6,992 a month
- Temporary
- Background check
- Oracle
- Customer service
- Paid holidays
- Health insurance
12d
Administrative Services Manager
EKI Environment & Water Inc —Irvine, CA
- $110,000 - $130,000 a year
- Full-time
- Office
- Driver's License
- Bachelor's degree
- Profit sharing
- Health insurance
Quick Apply
Talent Acquisition & HR Coordinator
FreshTax —Santa Ana, CA
- $100,000 - $150,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Opportunities for advancement
Quick Apply
Scheduling Coordinator
Trace Restoration Services —Newport Beach, CA
- $25 - $30 an hour
- Full-time
- Hybrid work
- Bilingual
- Google Workspace
- Computer literacy
- 401(k)
- Paid time off
Quick Apply
7d
Senior Director of Billing and Regional Center Relations
CAPC, Inc. —Whittier, CA
- $73,000 - $78,000 a year
- Full-time
- Bilingual
- Background check
- Microsoft Excel
- Health insurance
- 401(k)
Quick Apply
1d
Board Certified Behavior Analyst (BCBA) – Bilingual (English/Spanish)
Community Support Solutions —Mission Viejo, CA
- $90,000 - $130,000 a year
- Full-time
- Background check
- Spanish
- Microsoft Excel
- Mileage reimbursement
- Health insurance
Quick Apply
2d
Analyst, PDC Operations- Investments (Bilingual Korean)
Mobis Parts America, LLC. —Fountain Valley, CA
- $62,518.54 - $92,214.85 a year
- Inventory management
- Research
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Youth Development Coordinator
Thomas House Family Shelter —Garden Grove, CA
- $24 - $26 an hour
- Part-time
- Bilingual
- Background check
- Mid-level
Quick Apply
Marketing & Communications Manager
High School Inc. Academies Foundation —Santa Ana, CA
- $71,000 - $80,000 a year
- Full-time
- Background check
- Spanish
- High school
- Paid holidays
- Health insurance
Quick Apply
1d
Medical Coordinator - Adult Mental Healthcare
AMFM Healthcare —San Juan Capistrano, CA
- $22 - $26 an hour
- Part-time
- Background check
- Google Workspace
- Ability to walk for extended periods
- AD&D insurance
- Health insurance
Quick Apply
1d
Administrative Coordinator, Clinical Education, Part time, Days
PIH HEALTH —Whittier, CA
- $23.70 - $40.48 an hour
- Part-time
- Urgent Care
- Office
- Administrative experience
10h
Supervisor, Inventory Control - FT Days
PIH HEALTH —Whittier, CA
- $33.00 - $49.94 an hour
- Full-time
- Urgent Care
- Mid-level
- High school diploma or GED

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Executive Operations Coordinator

IKON BUILDERS, INC.
San Clemente, CA

Quick Apply

Job Details

Full-time
$36 - $41 an hour

Qualifications

Customer communication
Computer literacy
Executive administrative support

Full Job Description

This role is best suited for someone who enjoys high standards, fast-paced operations, and being deeply involved in helping a growing company run efficiently.

High-Level Operations & Leadership Support

San Clemente, CA (In-Office)
Monday–Friday | 8:00 AM – 5:00 PM
$36–$41/hour DOE + Benefits

We are a growing residential restoration and reconstruction company serving homeowners throughout Orange County after water, fire, and property damage losses.

Our company is growing quickly, and we are building a stronger leadership and operations team to support that growth. We are looking for someone who wants to become an important part of a company where their work genuinely matters day-to-day.

This is not a low-level admin role where you simply answer phones and schedule meetings. This is a position for someone who likes ownership, problem-solving, organization, leadership support, and helping a fast-moving company operate more effectively.

We are looking for an experienced Executive Assistant to directly support ownership and senior leadership.

The right candidate will become deeply involved in helping the business stay organized, efficient, and operating at a high level. You will have visibility into operations, leadership decision-making, project coordination, office workflow, and company growth initiatives.

You will work closely with ownership every day and become a key person the leadership team relies on.

This role is ideal for someone who:

Enjoys being trusted with important responsibilities
Likes solving problems before they become bigger issues
Thrives in fast-paced environments
Takes pride in creating organization out of chaos
Naturally helps teams stay focused, structured, and productive
Enjoys building systems and improving processes
Likes teaching, training, and supporting others
Wants long-term stability and growth inside a strong company

Responsibilities

Manage calendars, schedules, meetings, and leadership priorities
Coordinate communication internally and externally on behalf of executives
Help keep projects, deadlines, and operational priorities organized
Assist office staff with workflow coordination, communication, and daily organization
Prepare reports, meeting notes, documents, and executive correspondence
Organize and maintain important company records and executive files
Coordinate with customers, subcontractors, vendors, lenders, and internal departments
Assist ownership with operational projects and business initiatives
Help identify bottlenecks, communication gaps, and organizational issues before they become larger problems
Create and improve administrative systems, procedures, and workflows
Help train and support future administrative staff as the company grows
Contribute to building a strong, organized, and professional office culture
Maintain professionalism and confidentiality in all matters

This position has strong long-term growth potential for the right person.

As you learn our industry and operations, this role could naturally grow into helping oversee and develop the administrative team, improve internal systems, assist with onboarding and training, and play a larger role in overall office operations.

We are looking for someone who enjoys helping teams become stronger, more organized, and more efficient over time.

What We’re Looking For

3+ years supporting executives, owners, CEOs, COOs, or senior management
Strong organizational and multitasking ability
Excellent communication and follow-through
Experience in Restoration/ Construction Industry but not required
Ability to operate independently without constant supervision
High attention to detail and sense of urgency
Strong problem-solving skills
Professional, composed, and dependable
Advanced computer proficiency:
- Microsoft Office
- Excel
- Outlook
- Google Workspace
- PDF/document management systems

The people who do best in this role are highly proactive and naturally take ownership. They do not wait to be told every small thing. They notice issues early, communicate clearly, create structure, and help keep leadership and office operations running smoothly.

You should enjoy becoming someone the team can consistently rely on.

Why This Position Is Different

Direct daily interaction with ownership and leadership
High level of trust and responsibility
Stable, long-term opportunity inside a growing company
Your work has direct impact on operations and company performance
Opportunity to grow alongside leadership as the company expands
Ability to help shape systems, procedures, and office culture
Strong team environment with high standards and fast decision-making

We are not looking for someone who simply wants a job. We are looking for someone who wants to become a meaningful part of a strong leadership team and help build something exceptional.

Quick Apply

Refine Your Search

executive coordinator jobs in costa mesa, ca

Executive Operations Coordinator

Executive Assistant II/Executive Recruiting Coordinator

Executive Assistant II/Executive Recruiting Coordinator

Workplace Coordinator

Accounting and Taxation Clinic Coordinator

Project Coordinator

Student Leadership Coordinator

Executive Assistant, Office of the Provost

Warehouse and Inventory Specialist

Administrative Services Manager

Talent Acquisition & HR Coordinator

Scheduling Coordinator

Senior Director of Billing and Regional Center Relations

Board Certified Behavior Analyst (BCBA) – Bilingual (English/Spanish)

Analyst, PDC Operations- Investments (Bilingual Korean)

Youth Development Coordinator

Marketing & Communications Manager

Medical Coordinator - Adult Mental Healthcare

Administrative Coordinator, Clinical Education, Part time, Days

Supervisor, Inventory Control - FT Days

I want to receive the latest job alert for executive coordinator in costa mesa, ca

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