Top 15 Records specialist Jobs in Costa Mesa, Ca

Records Associate
Opensity Solutions —Costa Mesa, CA
- $27.00 - $28.50 an hour
- Full-time
- Ability to walk for extended periods
- Mid-level
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Lead Records Clerk
City of Fountain Valley, CA —Fountain Valley, CA
- $67,359.76 - $81,876.29 a year
- Overtime
- Mid-level
- Office
- 3 years
- AD&D insurance
- Paid holidays
Record Center Transportation Specialist
Access Information Management —Cerritos, CA
- $21 an hour
- Office
- Entry level
Quick Apply
1d
Medical Records Assistant
Sun Mar Health Care —Garden Grove, CA
- Full-time
- Skilled nursing facility
- Entry level
Quick Apply
Medical Records assistant- Full time
Ocean Ridge Post Acute —Long Beach, CA
- Weekends as needed
- Anatomy knowledge
- Basic math
- HIPAA
- On-the-job training
Quick Apply
Medical Records & Pre-Bill Coordinator
Acacia Health —Irvine, CA
- $24 - $27 an hour
- 8 hour shift
- HIPAA
- Office
- In-person
- Health insurance
- Dental insurance
Quick Apply
Outpatient Medical Records Technician - Mental Health 189
Telecare Corporation —Costa Mesa, CA
- From $23 an hour
- Full-time
- Writing skills
- Data analysis skills
- Mid-level
- Mileage reimbursement
- Paid holidays
Quick Apply
14d
Laboratory Records & Administrative Specialist
Terrestris Global Solutions —Irvine, CA
- $18.52 - $23.61 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Tuition reimbursement
- Retirement plan
Quick Apply
Medical Office Administration- Medical Records
United Medical Imaging Healthcare —Anaheim, CA
- $18.50 - $19.50 an hour
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
Quick Apply
8h
Finance Managed Services Manager - Controllership & Record-to-Report | Life Sciences & Healthcare Industry
Deloitte —Costa Mesa, CA
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA
Finance Managed Services Manager - Controllership & Record-to-Report | Consumer Industry
Deloitte —Costa Mesa, CA
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA
Finance Managed Services Manager - Controllership & Record-to-Report | Technology, Media, & Telecom Industry
Deloitte —Costa Mesa, CA
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA
Finance Managed Services Manager - Controllership & Record-to-Report | Energy, Resources & Industrials Industry
Deloitte —Costa Mesa, CA
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA
Finance Managed Services Manager - Controllership & Record-to-Report | Financial Services Industry
Deloitte —Costa Mesa, CA
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA

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Quality Assurance Specialist
SCHARP —Los Angeles, CA
Must possess a valid California Driver's license and maintain an insurable driving record. Master's Degree (MSW/AMFT) required; license preferred.
$86,904 a year
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Clinical Documentation Improvement Specialist - Remote
Optum —Los Alamitos, CA
Engages and consults with Medical Director/leadership when needed, per the escalation process, to resolve issues regarding answering clarifications and…
$72,800 - $130,000 a year
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Case Records Specialist
NATIONAL YOUTH ADVOCATE PROGRAM —Columbus, OH
Good typing and filing skills. Assists with clerical functions such as photocopying as requested by the attorney, court, office employees, etc.
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Columbus State Community College —Columbus, OH
Displays technical competence working within the student information system, document management/workflow system, and other electronic tools.
$18.81 an hour
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Records Associate

Opensity Solutions
Costa Mesa, CA

Quick Apply

Job Details

Full-time
$27.00 - $28.50 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Confidential information handling
Data Retention (Data management)
Moving
Desktop applications
Productivity software
Materials handling

Full Job Description

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

The Office Services Associate plays a key role in supporting the firm's Records Management and Facilities operations. This position is approximately 80% Records Management and 20% Facilities Support, with a primary focus on managing the lifecycle of physical and electronic records while ensuring efficient office operations. Reporting to the Lead Office Services Associate or Client Relations Manager, this individual will maintain records accuracy, support file requests, and assist with day-to-day facilities needs to ensure a professional and organized office environment.

Job Responsibilities

Records Management (80%)

Manage the complete lifecycle of physical and electronic records from creation through final disposition.
Utilize FileTrail and NetDocuments (NetDocs) to accurately track, retrieve, index, archive, and maintain client files.
Process loose documents, create new client files, and prepare records for off-site storage.
Retrieve, circulate, and return physical files while maintaining accurate chain of custody.
Coordinate file transfers, including incoming lateral files and outgoing file requests in partnership with the Office of General Counsel.
Process file destruction and returns in accordance with the firm's Records & Information Management (RIM) policies.
Maintain file rooms and storage areas, including shifting files to maximize storage capacity.
Ensure compliance with all firm records policies, confidentiality requirements, and retention schedules.
Respond promptly to records requests while providing exceptional customer service to attorneys and staff.

Facilities Support (20%)

Assist with general office facilities operations and daily office maintenance.
Coordinate with building management and vendors to report and resolve maintenance issues.
Support office moves, workstation setups, and furniture relocations.
Maintain conference rooms, visitor offices, and common areas to ensure they remain organized and fully stocked.
Assist with mail distribution, package handling, copying, scanning, and other operational support as needed.
Provide reception coverage when necessary.

Reporting & Requirements

Compile and share weekly operational updates with leadership.
Participate in daily and weekly team meetings.
Maintain accurate records of file activity and facilities requests.

Job Requirements

3–5 years of Records Management experience, preferably within a law firm or professional services environment.
Hands-on experience using FileTrail and NetDocuments (NetDocs) is strongly preferred.
Experience managing both physical and electronic records.
Strong understanding of records retention, file tracking, and records lifecycle management.
Excellent organizational skills with exceptional attention to detail.
Ability to prioritize multiple requests in a fast-paced environment.
Strong verbal and written communication skills.
Proficiency with Microsoft Office applications.
Ability to maintain confidentiality when handling sensitive client information.
Ability to lift or move up to 40 lbs. and transport materials using carts when necessary.
Ability to walk, bend, kneel, stand, or sit for extended periods.

Compensation

Pay Rate: $27.00 – $28.50 per hour, depending on experience and qualifications.

Benefits

Eligible employees receive a comprehensive benefits package including:

Medical Insurance
Dental Insurance
Vision Insurance
401(k) Retirement Plan
Paid Time Off (PTO)

Opensity is an Equal Opportunity Employer.

We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.

Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.

Quick Apply

Refine Your Search

records specialist jobs in costa mesa, ca

Records Associate

Lead Records Clerk

Record Center Transportation Specialist

Medical Records Assistant

Medical Records assistant- Full time

Medical Records & Pre-Bill Coordinator

Outpatient Medical Records Technician - Mental Health 189

Laboratory Records & Administrative Specialist

Medical Office Administration- Medical Records

Finance Managed Services Manager - Controllership & Record-to-Report | Life Sciences & Healthcare Industry

Finance Managed Services Manager - Controllership & Record-to-Report | Consumer Industry

Finance Managed Services Manager - Controllership & Record-to-Report | Technology, Media, & Telecom Industry

Finance Managed Services Manager - Controllership & Record-to-Report | Energy, Resources & Industrials Industry

Finance Managed Services Manager - Controllership & Record-to-Report | Financial Services Industry

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Job Responsibilities

Records Management (80%)

Facilities Support (20%)

Reporting & Requirements

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