Top 56 Senior administrator Jobs in Costa Mesa, Ca

SENIOR MANAGER, DIVISION OPERATIONS
The Management Trust —Irvine, CA
- $70,000 - $90,000 a year
- Weekends as needed
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Public speaking
- Health savings account
- Health insurance
Quick Apply
Senior System Administrator
Penhall Company —Anaheim, CA
- Full-time
- 5 years
- Office
- Bachelor's degree
Senior Network Administrator
SchoolsFirst FCU —Tustin, CA
- $42.41 - $63.62 an hour
- Full-time
- Hybrid work
- Office
- 3 years
- High school diploma or GED
13d
Senior Credentialing Specialist - Medical Staff Admin - FT Days
University of California, Irvine —Irvine, CA
- $71,600 - $127,400 a year
- Full-time
- Background check
- Microsoft Outlook
- Customer service
- Health insurance
- Retirement plan
Senior Systems Administrator
Anduril Industries —Costa Mesa, CA
- $146,000 - $194,000 a year
- Email
- 8 years
- Scripting
- Senior level
Quick Apply
Senior Microsoft 365 Systems Engineer / Architect
Ledgent Technology —Irvine, CA
- $65 - $75 an hour
- Contract
- Hybrid work
- 8 years
- SharePoint
- APIs
Quick Apply
5d
Senior Project Administrator
AVANTI RESTAURANT SOLUTIONS INC —Costa Mesa, CA
- $26.14 - $37.90 an hour
- Bachelor of Science
- ERP systems
- Mid-level
Quick Apply
Senior Executive Assistant
Providence —Irvine, CA
- $35.06 - $54.43 an hour
- Full-time
- 5 years
- Office
- Bachelor's degree
- Paid parental leave
- Paid holidays
Senior Sales Administrator
MKS Inc. —Irvine, CA
- $75,175 - $100,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Disability insurance
Quick Apply
12d
Senior Administrative Coordinator, School of Theology & Ministry
Vanguard University —Costa Mesa, CA
- Part-time
- Writing skills
- Mid-level
- Office
Senior Administrative Assistant
BMO Financial Group —Newport Beach, CA
- $49,500 - $91,300 a year
- Full-time
- 7 years
- Writing skills
- Office
- Health insurance
- Tuition reimbursement
AVP, Senior Loan Administrator
Banc of California —Santa Ana, CA
- Microsoft Outlook
- Computer literacy
- Basic math
- Paid parental leave
- Health savings account
Senior IT System Administrator
Vast —Long Beach, CA
- $107,010 - $151,000 a year
- Weekends as needed
- System design
- Office
- Senior level
- Paid parental leave
- Disability insurance
Senior SalesForce Administrator
TEACHER CREATED MATERIALS —Huntington Beach, CA
- $120,000 - $135,000 a year
- Full-time
- 5 years
- Office
- Microsoft Office
- Paid holidays
- Health insurance
Quick Apply
SENIOR INFORMATION TECHNOLOGY ANALYST
City of Huntington Beach, CA —Huntington Beach, CA
- $8,841.73 - $12,440.13 a month
- Online Application
- Clean driving record
- Computer Science
- Customer service
- AD&D insurance
- Paid holidays
ARF Senior Administrator
CALIFORNIA ENHANCED BEHAVIORAL SUPPORT SERVICES LLC —Anaheim, CA
- $76,000 - $90,000 a year
- On call
- Clean driving record
- Office
- Residential
Quick Apply
Senior Construction Administrator
THE HILL PARTNERSHIP INC —Newport Beach, CA
- $125,550 - $158,054 a year
- Full-time
- Hybrid work
- Construction site
- Writing skills
- English
- Health insurance
- Dental insurance
Quick Apply
IT Database Administrator Sr.
PAC Panasonic Avionics Corporation —Irvine, CA
- $104,000 - $174,000 a year
- Full-time
- Hybrid work
- 5 years
- English
- Windows
- Wellness program
- Health savings account
Sr. Executive Assistant
Origence —Irvine, CA
- $38.46 - $48.08 an hour
- Full-time
- 5 years
- Analysis skills
- Experience equivalent to degree accepted
- Health insurance
- Tuition reimbursement
Quick Apply
4d
Senior Systems Administrator
Quantum Electronic Payments —Anaheim, CA
- $85,000 - $105,000 a year
- Full-time
- 5 years
- Office
- Microsoft Office
- Profit sharing
- Health insurance
Quick Apply

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SENIOR MANAGER, DIVISION OPERATIONS

The Management Trust
Irvine, CA

Quick Apply

Job Details

Full-time
$70,000 - $90,000 a year

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Parental leave
Vision insurance
Employee discount
Life insurance
Referral program
Retirement plan

Qualifications

Customer communication
Staff supervision
Microsoft Excel
Microsoft Outlook
Community management
Team supervision
Workflow management (operations management method)
Employee relationship building
High school diploma or GED
Team development
Driver's License
Driving
Conflict management
Budgeting
Office management
Achieving project delivery timelines
Task assignment

Full Job Description

The Management Trust
Position Title: Senior Manager, Division Operations
Location: Irvine, CA
Reporting To: Division President
Status: Exempt, Full-Time

For Immediate Consideration please apply directly to: https://trust.rec.pro.ukg.net/MAN1022MTAI/JobBoard/7508d4a2-b8fd-40ee-9aae-d6f03c2984bf/Opportunity/OpportunityDetail?opportunityId=aadbcf61-55a4-441a-94a0-098db75f8425

COMPANY PROFILE:
The Management Trust is an employee-owned real estate and property services firm with deep roots in community association management. Our mission is “Inspiring each other to take ownership of our potential,” and that belief shapes how we serve our clients, support our teams, and strengthen the communities entrusted to us. We bring together practical experience, specialized knowledge, and integrated services to help clients protect assets, reduce risk, simplify operations, and create long-term value. While community management remains central to who we are, our broader platform allows us to support communities, properties, districts, developers, and other real estate needs with greater accountability and perspective. As the only 100% employee-owned community management firm in the nation, our Employee Owners are encouraged to think like owners, build lasting relationships, anticipate client needs, and continuously improve how we work. It is in this spirit that we invite you to explore this opportunity to join The Management Trust team.

EMPLOYEE OWNER POSITION PURPOSE:
The Senior Manager, Division Operations is a leadership role responsible for providing exceptional customer service and quality administrative support to our local Association Management Division, including, but not limited to: partnering with local office, department and executive leadership, community managers, division accounting and cross-functional company departments ensuring departments meets company and division operational requirements, performing special projects/research, and establishing and implementing documentation to focus on division adherence to overall company systems and practices. The key focus for this role is supporting, developing, and engaging a team of administrative staff.

JOB DUTIES AND RESPONSIBILITIES:

Supervise the Remote support staff team members to ensure staff are successfully meeting the standards and practices of the Company, job descriptions and assigned workflow functions
Conduct review of new hires on-boarding program to ensure all on-boarding and assigned training modules are completed.
Partner with Division Accounting for key high volume seasonal events such as Association tax and audit season ensuring engagement letters and tax filings are completed accurately and submitted to the CPA in a timely manner.
Leveraging internal systems and reports, coordinate with Division Accounting and office leadership to ensure all client budgets are completed on schedule, in alignment with fiscal year deadlines and established internal processes.
Develop and maintain the Division’s annual meeting calendar, partnering with office leadership to ensure all deadlines are met and key milestones are accurately drafted, managed, and executed in alignment with established timelines.
Review and report on internal system usage, response times, and operational data across company platforms, including Text Trusty, Vantaca, time tracking, phone/call logs, Board member terms, Vantaca IQ, and PowerBI.
Support documentation and review of information surrounding client turnover, bringing challenges, and leading discussion around opportunities for improvement to attention of local and executive leadership.
Supervise and monitor Remote Team Member performance, attendance, and scheduling to ensure adequate operational coverage; provide coaching, counseling, and ongoing development to drive performance improvement and accountability.
Lead regular individual and team meetings to communicate departmental priorities, updates, and best practices, while preparing comprehensive performance assessments for annual reviews in partnership with Division Leadership and key stakeholders, including Regional Managers and Community Association Managers.
Assists in creation of Division templates and standards for team members
Act as a conduit to bring operational concerns and issues from the team to the Division Leadership
Coach and train new team members in accordance with Division and Department policies and procedures; complete and/or oversee all onboarding requirements
Ensure remote team retention through mentoring, encouragement, and positive relationship building
Collaborate with Division leadership to coordinate team building efforts, implement new initiatives, and program improvements
Respond to client concerns and issues of client satisfaction; bring items of concern to the attention of Division Leadership
Ensure overall quality of service for both external and internal expectations
Ensure continuous service to both internal and external customers in the absences of administrative team members
Assist with specific duties including, but not limited to: training, assistance with initiatives, and other special projects as determined by Division Leadership
Be prepared to present at regional leadership meetings on current operational and audit trends and action requirements
Additional special projects and research, as directed by executive leadership

QUALIFICATIONS:

High School Diploma (or equivalent)
At least (5) years of experience in the Community Management industry handling the duties and responsibilities specified above
Prior supervisory experience required
May require industry certifications or licensing (state dependent)
Solid knowledge of Microsoft Outlook, Excel, and Word
Strong leadership abilities and comfort with public speaking (small and large groups)
Ability to meet deadlines and address time-sensitive issues
Ability to manage workflow amid shifting priorities
Willing to learn Company process and procedures, and learn/use proprietary software
Work independently, with little oversight, and with accountability to Division Leadership for the end result achieved
Demonstrate a positive attitude and ownership mentality; we believe each employee can build his/her own future
Strong ability to problem solve and utilize resources to bring solutions to client challenges
Strong written and verbal communication skills
Ability to delegate to internal support team members, while maintaining accountability for the end result
Ability to provide conflict resolution to personality challenges that may arise with Board members or homeowners in a calm manner
Ability to motivate, coach, and ensure accountability for the AE team.

SPECIAL POSITION REQUIREMENTS:

Must have reliable transportation to travel between office locations as needed
Must have and maintain a valid driver’s license and vehicle insurance in compliance with Company policy
Must be able to drive in the dark if required

ESSENTIAL FUNCTIONS:

Use standard office equipment, including: computer, multiple web-based applications, smartphone, tablet, copier/scanner, etc.
Be stationary for periods of time
Relocate up to (25) pounds
Travel to and from offsite locations

SUPERVISES OTHERS? IF SO, LIST:

Remote Team Members (AEs)

SCHEDULE & TRAVEL:

Monday-Friday from approx. 8:00 am-5:00 pm
This position may require occasional long hours to meet business needs (including weekends)
This position may require up to 15% overnight travel

The Management Trust is an Equal Opportunity employer. We celebrate and support diversity.

TMT reserves the right to modify this job description at any time based on business need.

Pay: $70,000.00 - $90,000.00 per year

Benefits:

401(k)
Dental insurance
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Referral program
Retirement plan
Vision insurance

Work Location: Hybrid remote in Irvine, CA 92697

Quick Apply

Refine Your Search

senior administrator jobs in costa mesa, ca

SENIOR MANAGER, DIVISION OPERATIONS

Senior System Administrator

Senior Network Administrator

Senior Credentialing Specialist - Medical Staff Admin - FT Days

Senior Systems Administrator

Senior Microsoft 365 Systems Engineer / Architect

Senior Project Administrator

Senior Executive Assistant

Senior Sales Administrator

Senior Administrative Coordinator, School of Theology & Ministry

Senior Administrative Assistant

AVP, Senior Loan Administrator

Senior IT System Administrator

Senior SalesForce Administrator

SENIOR INFORMATION TECHNOLOGY ANALYST

ARF Senior Administrator

Senior Construction Administrator

IT Database Administrator Sr.

Sr. Executive Assistant

Senior Systems Administrator

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