Top 123 Executive assistant Jobs in Costa Mesa Ca

Executive Assistant
EL Pollo Loco —Costa Mesa, CA
- $87,000 - $97,000 a year
- Weekends as needed
- Hybrid work
- 5 years
- Mid-level
- Office
- Health savings account
- Paid holidays
Quick Apply
6d
Executive Assistant
Hyundai Motor America —Fountain Valley, CA
- $85,000 - $100,000 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health savings account
- Paid holidays
7d
Executive Assistant to Founder / CEO
Park Consulting Group —Irvine, CA
- $85,000 - $100,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Residential
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3d
Executive Assistant
OC Home Buyers —Orange County, CA
- $60,000 - $80,000 a year
- Full-time
- Google Workspace
- Research
- Mid-level
Quick Apply
Administrative Assistant
Siemens —Costa Mesa, CA
- $58,300 - $105,000 a year
- Full-time
- Hybrid work
- Word processing
- Mid-level
- Office
2d
Executive Assistant
NOVA Academy —Santa Ana, CA
- $33.84 - $38.09 an hour
- Full-time
- School experience
- Clean driving record
- Research
- Health insurance
- Dental insurance
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3d
Executive Assistant
DZYNE Technologies LLC. —Irvine, CA
- $95,000 - $115,000 a year
- Microsoft Excel
- Writing skills
- Mid-level
- Paid holidays
- Health insurance
13d
Executive Assistant & Compliance Specialist
Computacenter —Irvine, CA
- $80,000 - $112,000 a year
- Writing skills
- English
- Mid-level
- Paid parental leave
- Disability insurance
9d
Executive Assistant - MHS C-Suite
Memorial Health Services —Fountain Valley, CA
- $47.56 - $68.94 an hour
- 8 hour shift
- Research
- Mid-level
- Office
- Health insurance
Executive Assistant
SureFire LLC —Fountain Valley, CA
- Full-time
- Microsoft Word
- Microsoft Outlook
- Computer literacy
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13d
Executive Assistant II (Hybrid - Oakland, CA; Orange, CA; Portland, OR - US)
Energy Solutions - USA —Orange, CA
- $85,000 - $115,000 a year
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
10d
Office Manager/Executive Assistant
Scouting America Orange County Council —Santa Ana, CA
- $82,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Executive Assistant
Edwards Lifesciences —Irvine, CA
- $84,000 - $115,000 a year
- Full-time
- Microsoft Excel
- Office
- 8 years
3d
Bilingual General Manager Assistant (Chinese/English)
JW SPORT (USA) INC —Irvine, CA
- $5,000 a month
- Full-time
- Microsoft Excel
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
1d
Executive Assistant
Vast —Long Beach, CA
- $96,000 - $137,000 a year
- Weekends as needed
- Google Workspace
- Office
- 3 years
- Paid parental leave
- Disability insurance
Personal Assistant
Staffing at Tiffanie's —Laguna Beach, CA
- $90,000 - $120,000 a year
- Mid-level
- In-person
Quick Apply
Executive Assistant, Finance
Virgin Galactic —Tustin, CA
- $81,650 - $124,600 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Executive Assistant to the President & CEO
Irvine Public Schools Foundation —Irvine, CA
- $75,000 - $81,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
9d
Temporary Executive Assistant, Budget Office
University of California, Irvine —Irvine, CA
- $35.83 - $57.92 an hour
- Temporary
- Background check
- Google Workspace
- English
- Paid holidays
- Health insurance
9h
Administrative Assistant III - Human Resources
In-N-Out —Irvine, CA
- $33.30 - $40.00 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Profit sharing
- Relocation assistance

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Executive Assistant

EL Pollo Loco -
Costa Mesa, CA

Quick Apply

Job Details

Full-time
$87,000 - $97,000 a year
6 days ago

Benefits

Health savings account
Paid holidays
Health insurance
Dental insurance
Employee assistance program
Vision insurance
401(k) matching
Opportunities for advancement
Paid sick time

Qualifications

Executive administrative support
High school diploma or GED
Collaborative technology platforms
Computer skills

Full Job Description

At El Pollo Loco, we are on a mission to be the nation’s leading fire-grilled chicken restaurant. When it comes to our people, we are all about growth. Whether that means specialized training, a clearly laid out career trajectory or collaborating cross-functionally, we are committed to the success of our people the same way we’ve been committed to the success of the El Pollo Loco brand for the last 50 years. In fact, we see you as our secret ingredient. While our chicken is fire, it’s our people who set us ablaze.

Our restaurants are only the tip of the flame! If you’re looking for an innovative, winning, and welcoming workplace, then a flamin’ good career in our Restaurant Support Center is right for you.

At our Support Center, we believe our best work is done Together, when departments collaborate and everyone is confident in contributing their ideas. This is why we are in the office 3 days per week.

Let’s Get Loco!

What’s in it for you!

STRONG office culture recognized as a Great Place to Work® and driven by our core values: Simple. Together. Relentless. Ownership. Nimble. Growth
Career growth opportunities
Competitive pay and bonus potential
Medical + Dental + Vision Insurance + HSA Savings Account
401(K) Retirement Plan with company match and immediate vesting
Paid Vacation + Sick Pay + 12 Paid Holidays
Employee Assistance Program
Free El Pollo Loco food + restaurant discounts
PerkSpot discounts program

POSITION PURPOSE:
The Executive Assistant provides high-level administrative, operational, and logistical support to one or more company executives and their corresponding leadership teams. This role serves as a trusted partner, ensuring seamless day-to-day operations, effective communication, coordination with senior staff members as well as board members, and professional representation of the company to internal and external stakeholders.

Due to the nature of the work—including in-person executive support, coordination of company visitors, handling confidential materials, and execution of special projects—this position requires a minimum of four (4) days per week working on-site. Regular in-office presence is an essential function of the role. Remote work is complementary and does not replace the required in-office presence necessary to fulfill the essential functions of this role.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Provide real-time, administrative support to executive(s), including calendar management, meeting coordination, note taking, recording of action items, expense reporting, composing and preparing correspondence, arranging complex and detailed travel, and urgent day-of schedule changes.
Serve as the primary point of contact for executive(s), responding to immediate needs and facilitating decision-making.
Prepare, assemble, print, and distribute physical meeting materials, presentations, and briefing packets as needed.
Maintain executive offices, ensuring readiness for meetings, visits, and confidential discussions.
Greet and support company visitors, board members, candidates, vendors, and partners in a professional and welcoming manner.
Coordinate in-person meetings, leadership offsites, board meetings, itineraries and agendas and special events including room setup, catering, technology readiness, and materials.
Provide on-site support during meetings and events to address real-time issues and ensure smooth execution.
Support special projects that require in-person collaboration, coordination, and follow-through with executive leadership and partner teams.
Provide a bridge for smooth communication between the executive’s office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management.
Coordinate closely with other Executive Assistants and functional teams as needed on in-office matters impacting executive leadership, including handling temporary work overloads and providing administrative coverage or back-up support for other executives or departments when needed.
Plans and leads 10-15 large operations and marketing Meetings throughout the year, including Field Operations All-Hands, Franchisee Meetings, and DMA Meetings.
Owns the building and ongoing management of the El Pollo Loco Brand Calendar
Manages field hierarchy alignment documents and communication with the organization
Provides reporting, budgeting, and invoice support to operations and marketing executives
Is the lead planner and coordination for the brand’s Annual Conference. Manage vendors, organizes the EPL Foundation Raffle, orders swag and custom gifts, and provides any other necessary assistance for this multi-day event.
Handle highly confidential and sensitive information requiring secure, controlled, and professional in-office management.
Support executive discussions and documentation that necessitate discretion and limited access.
Support administrative and operational needs tied to physical office presence, including mail handling, document management, office coordination, and executive workspace readiness; share in responsibility of managing front desk/reception area.
Ensure continuity of executive support during in-office business hours.
Other activities, duties or responsibilities that are assigned by your supervisor.

QUALIFICATIONS – EDUCATION, EXPERIENCE, LICENSE/CERTIFICATIONS:
To perform this job successfully, an individual must be able to satisfactorily perform the essential functions of the job. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of the job. The requirements listed below are representative of the education and/or experience required.

Education/Work Experience:
High School diploma or equivalent required.

Knowledge, Skills, and Abilities:

Minimum of 8+ years administrative experience with 5+ years of experience supporting senior level executives in a fast-paced, professional environment.
Proficiency in standard office and collaboration technology.
Confidence in execution of administrative initiatives. Must be decisive and able to make fact-based decisions.
High level of discretion and professionalism. Ability to effectively communicate with internal and external business partners.
Strong analytical and problem-solving mindset and skills; meticulous attention to detail
Ability to prioritize and plan work assignments and work under pressure of frequent and tight deadlines.
Ability to read, write, and interpret complex reports, documents, and correspondence.
Adept at managing and prioritizing competing time sensitive requests while working well in a team atmosphere that may be under pressure.
Ability to exercise independent judgment on matters of significance to the company.
Ability to work weekends and extended work schedules as needed.

Our Company

In 1980 the first American El Pollo Loco opened on Alvarado Street in Los Angeles, quickly becoming a destination for the best citrus-marinated, fire-grilled pollo in town. Over the past four decades, El Pollo Loco has grown into more than 500 restaurants across 9 states, becoming an L.A. mainstay and cultural benchmark along the way. Today, we continue to work just as hard to always provide our customers with Quality Chicken. Fast. Easy. Affordable.

The pay range identified is the hourly or salary rate El Pollo Loco expects to pay for the posted position. This range does not include any benefits or bonus opportunities that might be available for the position based on position and eligibility criteria. At El Pollo Loco, it is not typical for an individual to be hired at the high end of the range. Individual pay decisions will vary based on a variety of factors including years of experience, industry experience, education, geography, etc.

Quick Apply

Refine Your Search

executive assistant jobs in costa mesa ca

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Executive Assistant, Finance

Executive Assistant to the President & CEO

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Administrative Assistant III - Human Resources

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