Top 38 Records associate Jobs in Costa Mesa Ca

Records Associate
Opensity Solutions —Costa Mesa, CA
- $27.00 - $28.50 an hour
- Full-time
- Ability to walk for extended periods
- Organizational skills
- Front desk
- Health insurance
- Dental insurance
Quick Apply
3d
Children Family Specialist
Sevita —Norwalk, CA
- $49,000 a year
- Full-time
- Experience working with individuals with developmental disabilities
- Mid-level
- High school diploma or GED
- Mileage reimbursement
- Paid holidays
Children Family Specialist
Sevita —Long Beach, CA
- $49,000 a year
- Full-time
- Mid-level
- High school diploma or GED
- Driver's License
- Mileage reimbursement
- Paid holidays
Experienced Diesel Technician - Ford Tustin
AutoNation —Tustin, CA
- $34 - $57 an hour
- Full-time
- Clean driving record
- Dealership
- Inventory management
- Paid training
- Dental insurance
Quick Apply
Certified/ Experienced Automotive Technician - Ford Tustin
AutoNation —Tustin, CA
- $34 - $57 an hour
- Full-time
- Clean driving record
- Dealership
- Customer service
- Paid training
- Dental insurance
Quick Apply
Investigative Assistant I/II
City of Cypress, CA —Cypress, CA
- $21.90 - $27.90 an hour
- Clean driving record
- Mid-level
- High school diploma or GED
Associate, Education Partnerships
SEGERSTROM CENTER FOR THE ARTS —Costa Mesa, CA
- $22 - $24 an hour
- Weekends as needed
- Mid-level
- Office
- Driver's License
- 403(b) matching
- Disability insurance
Quick Apply
Warehouse & Logistics Associate
HR MGMT 10 LLC —Costa Mesa, CA
- $18 - $20 an hour
- Overtime
- Ability to walk for extended periods
- Mid-level
- Forklift
- Health insurance
- Opportunities for advancement
Quick Apply
Clinical Research Assoc (GF)
Saddleback Memorial Medical Center —Laguna Hills, CA
- $27.80 - $40.32 an hour
- Part-time
- Associate's degree
- Medical terminology
- Communication skills
- Health insurance
3d
Payroll Clerk
Albertsons Companies —Brea, CA
- $24.52 - $35.04 an hour
- Full-time
- Basic math
- Office
- Accounting
- Paid holidays
- Disability insurance
Quick Apply
6d
Medical Records/Billing
Allergy and Asthma Associates of Southern California —Laguna Niguel, CA
- $22 - $24 an hour
- Medical office experience
- HIPAA
- High school diploma or GED
Quick Apply
Business Operations Coordinator
Votaw Precision Technologies LLC —Santa Fe Springs, CA
- $75,000 - $90,000 a year
- Full-time
- Mid-level
- Analysis skills
- Organizational skills
Quick Apply
Children Family Specialist
Mentor Community Services —Norwalk, CA
- $49,000 a year
- Full-time
- Experience working with individuals with developmental disabilities
- Mid-level
- High school diploma or GED
- Mileage reimbursement
- Paid holidays
Enrollment Associate
Clever Care Health Plan —Huntington Beach, CA
- $20 - $25 an hour
- Full-time
- Hybrid work
- Background check
- Writing skills
- Basic math
Associate Medical Assistant and Medical Assistant
Providence —Mission Viejo, CA
- $24.00 - $37.11 an hour
- Full-time
- Vital signs
- Customer service
- Military
- Paid parental leave
- Paid holidays
General Manager Vanguard University
Bon Appetit —Costa Mesa, CA
- $90,000 - $100,000 a year
- Full-time
- Background check
- Customer service
- Computer literacy
- Commuter assistance
- Paid parental leave
Quick Apply
5d
Member Service Officer I, Floater - Orange County Zone
Credit Union of Southern California —Anaheim, CA
- $19.21 - $27.63 an hour
- Weekends as needed
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
General Manager
Eurest —Anaheim, CA
- $80,000 - $85,000 a year
- Full-time
- Customer service
- Computer literacy
- Bachelor of Science
- Commuter assistance
- Paid parental leave
Quick Apply
3d
Executive Assistant/Inside Sales Coordinator
Sirco Industrial Inc —Santa Ana, CA
- $20 - $25 an hour
- Full-time
- Background check
- Clean driving record
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Field Sampling Technician - Southern California
Optiq Health Labs —Santa Ana, CA
- $18 an hour
- Full-time
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
- Dental insurance
- Paid time off
Quick Apply
8d

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records associate jobs near costa mesa ca

Records Associate

Opensity Solutions
Costa Mesa, CA

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Job Details

Full-time
$27.00 - $28.50 an hour
3 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Customer communication
Confidential information handling
Data Retention (Data management)
Productivity software
Materials handling

Full Job Description

About Us:

Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.

Our Mission:

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

The Office Services Associate plays a key role in supporting the firm's Records Management and Facilities operations. This position is approximately 80% Records Management and 20% Facilities Support, with a primary focus on managing the lifecycle of physical and electronic records while ensuring efficient office operations. Reporting to the Lead Office Services Associate or Client Relations Manager, this individual will maintain records accuracy, support file requests, and assist with day-to-day facilities needs to ensure a professional and organized office environment.

Job Responsibilities

Records Management (80%)

Manage the complete lifecycle of physical and electronic records from creation through final disposition.
Utilize FileTrail and NetDocuments (NetDocs) to accurately track, retrieve, index, archive, and maintain client files.
Process loose documents, create new client files, and prepare records for off-site storage.
Retrieve, circulate, and return physical files while maintaining accurate chain of custody.
Coordinate file transfers, including incoming lateral files and outgoing file requests, in partnership with the Office of General Counsel.
Process file destruction and returns in accordance with the firm's Records & Information Management (RIM) policies.
Maintain file rooms and storage areas, including shifting files to maximize storage capacity.
Ensure compliance with all firm records policies, confidentiality requirements, and retention schedules.
Respond promptly to records requests while providing exceptional customer service to attorneys and staff.

Facilities Support (20%)

Assist with general office facilities operations and daily office maintenance.
Coordinate with building management and vendors to report and resolve maintenance issues.
Support office moves, workstation setups, and furniture relocations.
Maintain conference rooms, visitor offices, and common areas to ensure they remain organized and fully stocked.
Assist with mail distribution, package handling, copying, scanning, and other operational support as needed.
Provide reception coverage when necessary.

Reporting & Requirements

Compile and share weekly operational updates with leadership.
Participate in daily and weekly team meetings.
Maintain accurate records of file activity and facilities requests.

Qualifications & Requirements

3–5 years of Records Management experience, preferably within a law firm or professional services environment.
Hands-on experience using FileTrail and NetDocuments (NetDocs) is strongly preferred.
Experience managing both physical and electronic records.
Strong understanding of records retention, file tracking, and records lifecycle management.
Excellent organizational skills with exceptional attention to detail.
Ability to prioritize multiple requests in a fast-paced environment.
Strong verbal and written communication skills.
Proficiency with Microsoft Office applications.
Ability to maintain confidentiality when handling sensitive client information.
Ability to lift or move up to 40 lbs. and transport materials using carts when necessary.
Ability to walk, bend, kneel, stand, or sit for extended periods.

Compensation

The compensation range for this role is $27.00 to $28.50 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience, and qualifications.

Benefits

All eligible employees receive access to a comprehensive benefits package, including:

Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Paid Time Off (PTO)

Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.

Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.

We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.

Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.

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Refine Your Search

records associate jobs in costa mesa ca

Records Associate

Children Family Specialist

Children Family Specialist

Experienced Diesel Technician - Ford Tustin

Certified/ Experienced Automotive Technician - Ford Tustin

Investigative Assistant I/II

Associate, Education Partnerships

Warehouse & Logistics Associate

Clinical Research Assoc (GF)

Payroll Clerk

Medical Records/Billing

Business Operations Coordinator

Children Family Specialist

Enrollment Associate

Associate Medical Assistant and Medical Assistant

General Manager Vanguard University

Member Service Officer I, Floater - Orange County Zone

General Manager

Executive Assistant/Inside Sales Coordinator

Field Sampling Technician - Southern California

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