Top 89 Administrative assistant Jobs in Cotati, Ca

Administrative Assistant (Owner Support)
Sol Landscapes, Inc. —Petaluma, CA
- $25 - $27 an hour
- Full-time
- Clean driving record
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
Escrow Assistant
Axelon Services Corporation —Petaluma, CA
- $23.00 - $25.18 an hour
- Mid-level
- Office
- Residential
Quick Apply
11d
Senior Administrative Assistant
City of Petaluma —Petaluma, CA
- $72,716.80 - $88,337.60 a year
- Full-time
- Word processing
- Basic math
- English
- Paid parental leave
- Disability insurance
10d
Senior Administrative Assistant
City of Santa Rosa, CA —Santa Rosa, CA
- $65,424 - $79,525 a year
- Full-time
- Microsoft Word
- Spanish
- Microsoft Outlook
- Paid holidays
- Health insurance
10d
Executive Assistant
Sonoma Academy —Santa Rosa, CA
- $33 - $45 an hour
- Full-time
- Google Workspace
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Receptionist - State Farm Agent Team Member
Rebekah Shapiro Gonzalez - State Farm Agent —Petaluma, CA
- $50,000 - $75,000 a year
- Full-time
- Office
- Children
- Communication skills
- Health insurance
- 401(k)
Quick Apply
Executive Administrative Assistant
Traditional Medicinals —Rohnert Park, CA
- $85,700 - $112,455 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
Administrative Assistant
Keller Estate —Petaluma, CA
- $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
- Flexible schedule
Quick Apply
13d
Administrative Assistant - Bethlehem Tower
The John Stewart Company —Santa Rosa, CA
- $24 - $25 an hour
- Part-time
- Microsoft Outlook
- English
- Mid-level
- Commuter assistance
- AD&D insurance
Office Assistant
Next Generation of Builders —Santa Rosa, CA
- $20 - $25 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Office
Quick Apply
9d
Front Office Coordinator
Prince Accountancy Corporation —Santa Rosa, CA
- $26 - $32 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
ORSP Administrative Analyst, Administrative Analyst/Specialist, Non-Exempt, Part time, Hourly, Temporary
Sonoma State University —Rohnert Park, CA
- $27.69 - $40.34 an hour
- Part-time
- Background check
- Microsoft Excel
- Research
Administrative Assistant- Sonoma, CA
Woodgrain —Sonoma, CA
- Pass drug screening
- Research
- Office
- Health savings account
- AD&D insurance
Quick Apply
NAGPRA Administrative Specialist, Administrative Analyst/Specialist, Non-Exempt, Part time, Hourly, Temporary
Sonoma State University —Rohnert Park, CA
- $27.69 - $40.34 an hour
- Part-time
- Background check
- Microsoft Excel
- Research
Administrative Coordinator
Ascend —Santa Rosa, CA
- $23 - $25 an hour
- Bilingual
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Talent & Culture Assistant
Rosewood Hotel Group —Calistoga, CA
- $36 an hour
- Full-time
- Recruiting
- Entry level
- Resort
- Paid parental leave
- Health insurance
Administrative Assistant
Ascend —Sonoma, CA
- $23 - $25 an hour
- Bilingual
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Receptionist - State Farm Agent Team Member
Miguel Alfaro - State Farm Agent —Petaluma, CA
- $40,000 - $60,000 a year
- Full-time
- Spanish
- Computer literacy
- Office
- 401(k)
- Paid time off
Quick Apply
Executive Assistant
UCC Petaluma, a progressive pluralist Christian Community —Petaluma, CA
- $28 - $38 an hour
- Temporary
- Spanish
- Google Workspace
- English
- Paid time off
- Flexible schedule
Quick Apply
11d
Maintenance Administrative Coordinator - Petaluma, CA
Solairus Aviation —Petaluma, CA
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Profit sharing
- Health insurance

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Administrative Assistant (Owner Support)

Sol Landscapes, Inc.
Petaluma, CA

Quick Apply

Job Details

Full-time
$25 - $27 an hour

Benefits

Health insurance
Dental insurance
Vision insurance
Paid sick time

Qualifications

Communication with suppliers
Microsoft Outlook
Phone communication
Spreadsheets
Slack
Word embeddings
Executive administrative support
Company vehicle operation
Driver's License
Driving
Vendor communication
Collaborative technology platforms
Digital project management boards
Editing

Full Job Description

Position Overview

We are seeking a highly organized Administrative Assistant to support the owner of a growing company. This role is focused on executing administrative tasks that are assigned to you, managing communications, gathering information, and maintaining organization across tasks and requests so nothing falls through the cracks.

This position reports to the company’s Chief Operations Officer and is assigned tasks by the COO to support the owner of the company directly. This is a task execution and organization role, not a project management or coordination position.

This is not an entry-level position - Only applicants with specific experience in Administrative Assistant roles will be considered.

Key Responsibilities

Monitor Slack channels and track items requiring the owner’s attention
Maintain a clear, organized running list of follow-ups and action items via the company’s Asana software
Review and organize tasks assigned to the owner in Asana to ensure visibility
Assist in preparing information needed for the owner to complete tasks
Conduct vendor outreach (phone/email) to gather pricing and basic information
Compile and present findings in a clear, organized format
Manage follow-up reminders to ensure inquiries do not fall through the cracks
Add and manage appointments on the owner’s Outlook calendar as requested
Organize and maintain electronic and some paper files and documentation
Perform occasional local errands (e.g., plant or supply pickups using company vehicle; no long-distance travel)

What Success Looks Like

Nothing assigned to the owner is missed or overlooked
Information is gathered accurately and presented clearly
Communication is organized, concise, and actionable
The owner remains focused because details are handled and surfaced appropriately
Tasks are adjusted and reprioritized smoothly as needs change

Qualifications (required)

Prior specific experience as an Administrative Assistant
Incredible organizational skills and attention to detail
Clear and professional communication (written and verbal)
Ability to follow instructions and complete tasks without constant follow-up
Comfortable making phone calls and interacting with vendors
HIGHLY proficient in and comfortable with the use of project management and communications tools such as Slack and Asana
HIGHLY proficient in the use of Microsoft Office tools such as Excel and Word
HIGHLY proficient in the use of Adobe software; editing, combining, and structuring PDFs
Valid driver’s license, clean and insurable driving record (will have to be eligible to be added to the company’s auto insurance policy) and ability to perform occasional local errands

Work Style Expectations

Able to work in a fast-paced environment where priorities shift frequently
Comfortable pivoting quickly and adjusting to new requests throughout the day
Maintains a positive, solutions-oriented approach when plans change
Remains organized and effective even when managing multiple shifting priorities

Ideal Candidate

A naturally, highly organized and detail-oriented individual
Reliable and trustworthy with strong follow-through
Comfortable supporting leadership in a behind-the-scenes capacity
Adaptable and steady under changing priorities
Being at work on time, every day is a priority
Strong work ethic
Comfortable taking instruction, having tasks delegated to you, and executing tasks as assigned (this is an administrative task execution role, not a project management or coordination position)

· Position is full-time, 40 hours per week

· In-person, Monday through Friday, 7:30am - 4pm

· Benefits: Health insurance, dental insurance, vision insurance, paid sick time

Pay is $25 - $27 per hour, based on experience.

*Apply for this position via Indeed only*
Applications submitted outside of this platform will be disqualified for consideration.
Applicants making phone calls or sending to the business regarding job postings will be disqualified from consideration.

Pay: $25.00 - $27.00 per hour

Benefits:

Dental insurance
Health insurance
Vision insurance

Application Question(s):

Is being at work every day, and being on time to work a high priority for you?
Do you consider yourself to be a highly organized individual with a positive mindset?
Do you have a clean driving record?
Do you have specific, prior experience as an Administrative Assistant?
Describe briefly your prior experience with project management software/platforms such as Asana, Monday.com, Wrike, etc. (high proficiency in this is a requirement of this position).

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in cotati, ca

Administrative Assistant (Owner Support)

Escrow Assistant

Senior Administrative Assistant

Senior Administrative Assistant

Executive Assistant

Receptionist - State Farm Agent Team Member

Executive Administrative Assistant

Administrative Assistant

Administrative Assistant - Bethlehem Tower

Office Assistant

Front Office Coordinator

ORSP Administrative Analyst, Administrative Analyst/Specialist, Non-Exempt, Part time, Hourly, Temporary

Administrative Assistant- Sonoma, CA

NAGPRA Administrative Specialist, Administrative Analyst/Specialist, Non-Exempt, Part time, Hourly, Temporary

Administrative Coordinator

Talent & Culture Assistant

Administrative Assistant

Receptionist - State Farm Agent Team Member

Executive Assistant

Maintenance Administrative Coordinator - Petaluma, CA

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