Top 165 Administration manager Jobs in Covina, Ca

Practice Manager / Executive Assistant
California Oculoplastics and Retina —West Covina, CA
- $60,000 - $95,000 a year
- Full-time
- Google Workspace
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Quick Apply
6d
Front Office Manager
AltaMed Health Services Corporation —West Covina, CA
- $92,123.20 - $110,547.84 a year
- Full-time
- Background check
- Spanish
- 5 years
- 403(b) matching
- Paid holidays
Business Office Manager
Whittier Glen Assisted Living —Whittier, CA
- $70,000 - $75,000 a year
- Full-time
- Customer service
- Word processing
- Writing skills
Quick Apply
8d
Clinic Manager (Administrative) - Arcadia Multispecialty - Full Time 8 Hour Days (Exempt) (Non-Union)
USC —Arcadia, CA
- $81,120 - $131,010 a year
- 8 hour shift
- Internal Medicine
- High school diploma or GED
- Clinic
Clinic Manager (Administrative) - Arcadia Multispecialty - Full Time 8 Hour Days (Exempt) (Non-Union)
Keck Medical Center of USC —Santa Anita, CA
- $81,120 - $131,010 a year
- 8 hour shift
- Background check
- Internal Medicine
- High school diploma or GED
Administration Manager - W34944Y6
Integricon Property Restoration and Construction Group Inc. —Ontario, CA
- $80,000 - $120,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Administrative experience
Quick Apply
Office Manager/Executive Assistant
Scouting America Orange County Council —Santa Ana, CA
- $82,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
5d
Administrative Assistant/Office Manager
Mercer Advisors —Los Angeles, CA
- $34 - $40 an hour
- Full-time
- Sanitation
- Mid-level
- Office
- Paid parental leave
- Health savings account
Quick Apply
Administrative Manager
Front Porch —Anaheim, CA
- $73,000 - $78,000 a year
- Full-time
- Pass drug screening
- Mid-level
- Office
Care Team Operations Manager
Best Life Holdings LLC —Glendale, CA
- $60,000 - $100,000 a year
- Full-time
- Hybrid work
- CRM software
- Hospitality
- Mid-level
Quick Apply
Personal Injury Firm Operations Manager
Anand Desai Law Firm —Glendale, CA
- $71,000 - $150,000 an hour
- Full-time
- Customer service
- Mid-level
- 3 years
- Paid holidays
- Health insurance
Quick Apply
AI Systems Specialist & Front Office Manager at Production Studio
Hubble Studio —Los Angeles, CA
- $20 - $28 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- System design
Quick Apply
5d
Administrative Team Lead
BMO Financial —Los Angeles, CA
- $69,000 - $127,800 a year
- Part-time
- Microsoft Outlook
- Writing skills
- Office
- Health insurance
- Tuition reimbursement
Business Office Manager
TruCare Community —Bellflower, CA
- $24 - $28 an hour
- Full-time
- In person
- Spanish
- Mid-level
- Team management
- Paid training
- Health insurance
Quick Apply
13h
Sales Office Manager
Adriana's Insurance —Los Angeles, CA
- $70,304 a year
- Full-time
- Spanish
- Customer service
- English
- Paid training
- Health insurance
Quick Apply
4d
Office Manager
Westminster Cemetery —Westminster, CA
- $70,304 - $80,000 a year
- Full-time
- Customer service
- 5 years
- Writing skills
- Health savings account
- AD&D insurance
Quick Apply
Front Desk Manager
DoubleTree Suites by Hilton Anaheim Resort Convention Ctr. —Anaheim, CA
- $73,000 - $75,000 a year
- Full-time
- Background check
- Computer literacy
- Mid-level
Quick Apply
Office Manager
Motorola Solutions —Los Angeles, CA
- $75,000 - $85,000 a year
- Full-time
- Background check
- Pass drug screening
- Mid-level
- Paid parental leave
- Employee stock purchase plan
Business Manager-Rancho Cucamonga, CA
Certerra Subsurface C-Below —Rancho Cucamonga, CA
- $95,000 - $105,000 a year
- Full-time
- Office
- Driver's License
- Travel
Quick Apply
Project Manager - Education Administrative Office
Providence —Anaheim, CA
- $41.81 - $64.91 an hour
- Full-time
- Mid-level
- 3 years
- Bachelor's degree
- Paid parental leave
- Paid holidays

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administration manager jobs near covina, ca

Practice Manager / Executive Assistant

California Oculoplastics and Retina -
West Covina, CA

Quick Apply

Job Details

Full-time
$60,000 - $95,000 a year
6 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching

Qualifications

Confidential information handling
Driver's License
Managing projects
Productivity software
Healthcare software applications

Full Job Description

About Us

California Oculoplastics and Retina is a growing multi-location ophthalmology practice specializing in oculoplastics and retina care. Our physicians are committed to delivering exceptional patient care while maintaining a culture of professionalism, accountability, and continuous improvement.

We are seeking a highly organized, proactive, and resourceful Practice Manager & Executive Assistant to serve as a key partner to physician leadership. This role combines executive support, project coordination, office management, and day-to-day operational oversight across multiple locations.

This position is ideal for someone who enjoys wearing multiple hats, solving problems, improving processes, and helping a growing medical practice operate efficiently.

Position Summary

The Practice Manager/Executive Assistant serves as a trusted administrative partner to physician leadership and helps coordinate the administrative and operational functions of the practice.

The role is responsible for executive support, staff coordination, vendor management, project tracking, recruiting support, facility oversight, and implementation of organizational initiatives. While this position will support leadership in strategic initiatives, it is not responsible for payer contracting, regulatory compliance leadership, ASC accreditation, or revenue cycle management oversight.

The ideal candidate is highly organized, detail-oriented, professional, adaptable, and comfortable working independently in a fast-paced healthcare environment.

Key Responsibilities

Executive Support

Manage physician calendars, meetings, travel arrangements, and scheduling priorities
Coordinate conferences, continuing education events, and physician engagements
Prepare reports, presentations, meeting agendas, and supporting materials
Track physician action items, projects, and organizational priorities
Draft correspondence and communicate professionally with staff, vendors, physicians, and external partners
Handle confidential and sensitive information with discretion

Practice Management

Support day-to-day operations across multiple office locations
Assist with implementation and monitoring of office workflows and administrative procedures
Identify operational inefficiencies and recommend solutions
Coordinate administrative support between departments and locations
Assist leadership with performance tracking, reporting, and operational initiatives
Support physician onboarding and administrative setup

Human Resources & Recruiting Support

Maintain employee personnel records and required documentation
Review and approve employee timecards for accuracy prior to payroll processing
Monitor attendance, PTO balances, and employee scheduling records
Assist with employee communications and policy administration
Track training, certifications, and compliance deadlines
Coordinate new hire orientation and administrative onboarding

Vendor & Facility Management

Manage vendor agreements, renewals, and service schedules
Coordinate facility maintenance requests and office improvements
Oversee office supply and equipment purchasing
Maintain business licenses, permits, insurance renewals, and administrative records

Project Management

Coordinate special projects and organizational initiatives
Maintain project timelines and monitor deadlines
Facilitate cross-functional meetings and follow-up activities
Assist with implementation of new systems, processes, and services
Prepare project status updates for physician leadership

Administrative & Financial Support

Maintain contract and business records
Coordinate document requests from accountants, consultants, vendors, and partners
Support preparation of operational and financial reports
Perform additional administrative duties as assigned

Qualifications

Minimum 3 years of experience as an Executive Assistant, Practice Manager, Office Manager, Healthcare Administrator, or similar role
Healthcare experience strongly preferred
Exceptional organizational and project management skills
Strong written and verbal communication abilities
Ability to prioritize multiple projects and deadlines simultaneously
Proficiency with Microsoft Office, Google Workspace, and healthcare software systems
Professional demeanor and strong problem-solving skills
Ability to maintain confidentiality and exercise sound judgment

Travel Requirements

This position supports multiple office locations and requires regular travel between:

West Covina
Whittier
Pasadena

Candidates must possess a valid driver's license, reliable transportation, and the ability to travel between locations as business needs require.

Pay: $60,000.00 - $95,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Application Question(s):

How many years of experience do you have supporting senior executives, physicians, or business owners?
This position requires regular travel between our West Covina, Whittier, and Pasadena offices. Do you have reliable transportation and are you comfortable traveling between locations as needed?

Work Location: In person

Quick Apply

Refine Your Search

administration manager jobs in covina, ca

Practice Manager / Executive Assistant

Front Office Manager

Business Office Manager

Clinic Manager (Administrative) - Arcadia Multispecialty - Full Time 8 Hour Days (Exempt) (Non-Union)

Clinic Manager (Administrative) - Arcadia Multispecialty - Full Time 8 Hour Days (Exempt) (Non-Union)

Administration Manager - W34944Y6

Office Manager/Executive Assistant

Administrative Assistant/Office Manager

Administrative Manager

Care Team Operations Manager

Personal Injury Firm Operations Manager

AI Systems Specialist & Front Office Manager at Production Studio

Administrative Team Lead

Business Office Manager

Sales Office Manager

Office Manager

Front Desk Manager

Office Manager

Business Manager-Rancho Cucamonga, CA

Project Manager - Education Administrative Office

I want to receive the latest job alert for administration manager in covina, ca

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