1. Are you able to work onsite in the North Fulton / North Atlanta area during the initial training period and approximately 2–3 days per week after training?
2. Do you have hands-on experience using Windows-based Microsoft Word and Excel, including working with existing spreadsheets, formulas, and basic Excel functions?
3. Have you worked in an administrative or operations role where you were personally responsible for managing multiple deadlines, follow-up items, records, and tasks without constant supervision?
Location: Alpharetta, GA
Employment Type: Full-Time, Direct Hire
Compensation: $50,000–$70,000 annually, based on experience
Schedule: Onsite during training; potential for hybrid flexibility after successful training
This position is a strong fit for an experienced administrative or office operations professional who enjoys taking ownership, managing details, and making sure things get done without constant supervision.
You should be comfortable:
- Working independently in a small, quiet professional office
- Managing invoices, payments, administrative deadlines, records, and follow-up
- Working hands-on in Microsoft Excel and Word
- Learning licensing, compliance, and client-portal requirements
- Handling confidential financial and employee information
- Wearing multiple hats rather than working within one narrowly defined function
- Working onsite during the initial training period
This is not primarily an Executive Assistant, marketing, sales, or customer-service position.
Focus People is recruiting an Office Operations & Administrative Coordinator for an established professional services firm in Alpharetta.
This is a key position for someone who likes being the person others can depend on to keep the administrative side of a business organized and moving.
The person stepping into this role will receive hands-on training from a longtime employee who has spent more than a decade developing and managing many of the company's administrative processes.
The right candidate does not need experience in every responsibility on day one. More important is a track record of attention to detail, ownership, good judgment, follow-through, and the ability to learn unfamiliar processes and take responsibility for them.
- Monitor outstanding invoices and follow up on payments
- Track incoming client payments, including checks and electronic payments
- Process physical checks and coordinate bank deposits
- Match payments and deposit documentation to invoices
- Maintain accurate invoice and client contact records
- Coordinate with internal team members regarding payment status
- Assist with QuickBooks-related invoicing and payment workflows
- Research discrepancies and follow outstanding items through resolution
- Track professional licenses across multiple states
- Monitor renewal dates, continuing education requirements, and other recurring deadlines
- Prepare and coordinate license applications, renewals, temporary permits, payments, and supporting documentation
- Update licenses and credentials in client/vendor portals
- Assist with bank and client applications, W-9s, insurance documents, and other required materials
- Maintain accurate Excel trackers and reminders
- Help ensure deadlines and compliance requirements do not fall through the cracks
Prior professional licensing experience is helpful but not required. Experience managing renewals, certifications, insurance documents, compliance deadlines, permits, contracts, or similar processes is highly transferable.
- Manage mail, FedEx, deliveries, supplies, vendors, and physical files
- Review vendor invoices and follow up on discrepancies
- Maintain organized electronic and physical records
- Return incoming client calls, gather necessary information, and route requests appropriately
- Maintain recurring administrative checklists and deadlines
- Coordinate miscellaneous office needs and solve problems as they arise
- Support management with reminders and operational follow-through
- Maintain existing procedures while identifying practical improvements after becoming fully trained
- Coordinate onboarding and offboarding documentation
- Assist with benefits administration and employee paperwork
- Support administrative functions within ADP
- Coordinate required 401(k) notices and documentation
- Work with outside benefits, insurance, and professional-service providers
- Maintain confidential employee information appropriately
The position will also assist with periodic projects involving:
- Excel reporting and data organization
- Insurance and audit documentation
- Client/vendor applications
- Business surveys and reporting
- PDF/document preparation and redaction
- Process documentation
- AI and productivity tools
- Other administrative projects that support the business
We are looking for someone with solid administrative, office operations, accounting support, or similar experience who has personally been responsible for keeping important details organized.
Strong candidates will have experience with several of the following:
- Office administration or office operations
- Accounts receivable or invoice follow-up
- Billing and payment processing
- Checks and bank deposits
- QuickBooks or another accounting system
- Licensing, compliance, renewals, or credential tracking
- Vendor and contract administration
- HR or benefits coordination
- Professional records and document management
- Microsoft Excel tracking and reporting
You should have practical, hands-on experience with:
- Microsoft Excel on Windows
- Microsoft Word on Windows
- Outlook/email
- Google Sheets and Google Drive or similar collaboration tools
Intermediate Excel skills are sufficient. You do not need to be an advanced financial modeler.
You do need to be comfortable working accurately within existing spreadsheets, understanding basic formulas/functions, organizing information, and avoiding accidental changes to established systems.
Experience with QuickBooks, DocuSign, Adobe Acrobat, ADP, client portals, or AI productivity tools is a plus.
You are probably a strong fit if you:
- Notice what needs to be done without waiting to be told
- Follow something through until it is actually finished
- Keep accurate records
- Ask questions when you don't know something
- Learn new processes quickly
- Catch discrepancies and investigate them
- Manage recurring deadlines without needing reminders
- Communicate professionally by phone and email
- Are comfortable reminding busy managers when you need something from them
- Can handle confidential financial and employee information
- Enjoy working independently
- Are comfortable being one of only a few people in the office
- Want to become a trusted, long-term part of a small professional organization
We are especially interested in candidates who can give specific examples of owning a process, solving an unfamiliar problem, catching an important detail, or keeping multiple deadlines from falling through the cracks.
Relevant experience may come from:
- Professional services
- Commercial or residential real estate
- Appraisal, mortgage, title, or property administration
- Accounting or CPA firms
- Financial services or wealth management
- Banking
- Insurance
- Legal services
- Licensing or compliance administration
- Construction or property-related businesses
- Small or midsize business office operations
Direct appraisal experience is a plus but is not required.
This is a small professional-services environment where much of the broader team works remotely.
The new employee will initially work onsite in Alpharetta during training so they can learn the company's processes directly from the longtime employee currently managing these responsibilities.
Once fully trained and established in the position, hybrid flexibility may become available based on performance, trust, and business needs.
Because this position handles responsibilities such as physical mail, checks, deposits, documents, vendors, and other office needs, candidates should not expect fixed remote days.
The office can also be quiet. The right person should be comfortable working independently for extended periods without needing constant interaction or supervision.
Salary: $50,000–$70,000 annually, based on experience and overall fit.
Benefits include:
- 401(k) with 100% company match up to 4%
- Eligibility after approximately 3 months
- Six-year graded vesting on employer contributions
- Group health insurance with the company paying 50% of the employee premium
- Full dental coverage
- 12 days PTO
- Paid holidays
This is not a position where success means simply completing tasks that someone assigns each morning.
The person in this role will gradually become someone the leadership team can trust to own the administrative details of the business, recognize what needs attention, follow through, and keep important responsibilities from being missed.
If you take pride in being the person who keeps things organized, accurate, and moving—and you enjoy having real ownership of your work—we would like to hear from you.
Focus People is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.
