Office Administrator
BLACKHORSE LLC —Brookfield, CT
- $52,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- 401(k)
Quick Apply
5d
Technical Service and Order Fulfillment Associate
Naiad Dynamics US, Inc. —Shelton, CT
- Urgently hiring
- Microsoft Outlook
- Computer literacy
- ERP systems
- Disability insurance
- Health insurance
Quick Apply
FT Community Inclusion Specialist/ Job Coach
Easter Seal Rehabilitation Center —Brookfield, CT
- $18.27 an hour
- Full-time
- CPR Certification
- Microsoft Excel
- Experience working with individuals with disabilities
Quick Apply
Supply Chain and NPI Project Manager
ASML —Wilton, CT
- Full-time
- Master's degree
- Analysis skills
- Bachelor's degree
Hospitality Events Manager
Third Place by Half Full Brewery —Stamford, CT
- $58,000 - $65,000 a year
- Weekends as needed
- Hospitality
- Sales
- Mid-level
- Health insurance
- Paid time off
Quick Apply
1d
CNC Machinist
Naiad Dynamics US, Inc. —Shelton, CT
- Urgently hiring
- Mid-level
- In-person
- Manufacturing
- Disability insurance
- Health insurance
Quick Apply
Environment Health & Safety Site Manager
Greenfield Global Inc. —Brookfield, CT
- Full-time
- Computer literacy
- Mid-level
- Bachelor's degree
- Disability insurance
- Health insurance
Quick Apply
Bilingual Insurance Office Coordinator → Licensed Service & Sales Role (Allstate Agency)
Allstate Insurance Agency - Daniela Mercado —Stamford, CT
- $40,000 - $50,000 a year
- Part-time
- Spanish
- Office
- Communication skills
- Paid training
- Paid holidays
Quick Apply
Executive Sous Chef - South Norwalk
Advanced Hospitality —South Norwalk, CT
- From $70,000 a year
- Weekends as needed
- Spanish
- ServSafe
- English
- Disability insurance
- Health insurance
Quick Apply
QC Chemist I
Greenfield Global Inc. —Brookfield, CT
- Full-time
- Writing skills
- Bachelor's degree
- Communication skills
- Disability insurance
- Health insurance
Quick Apply
Office Manager
Waters Edge Land & Marine —Morris, CT
- $25 - $40 an hour
- Full-time
- Google Workspace
- Customer service
- Computer literacy
- Paid time off
Quick Apply
Restaurant Manager - Norwalk
Advanced Hospitality —Norwalk, CT
- $60,000 - $65,000 a year
- Weekends as needed
- Spanish
- ServSafe
- English
- Disability insurance
- Health insurance
Quick Apply
AVP, Virgin Technology
Synchrony —Stamford, CT
- $90,000 - $155,000 a year
- On call
- 18 years or older
- Pass drug screening
- Mid-level
- Work from home
11d
General Manager - South Norwalk
Advanced Hospitality —South Norwalk, CT
- From $80,000 a year
- Full-time
- Spanish
- ServSafe
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Restauant Manager - Fairfield
Advanced Hospitality —Fairfield, CT
- $60,000 - $65,000 a year
- Weekends as needed
- Spanish
- ServSafe
- English
- Disability insurance
- Health insurance
Quick Apply
Executive Sous Chef - South Norwalk
Sally’s Apizza —South Norwalk, CT
- From $70,000 a year
- Weekends as needed
- Hospitality
- Spanish
- ServSafe
- Disability insurance
- Health insurance
Quick Apply
NOW HIRING! Receptionist/Schedulers - various locations available!
Stamford Health —Wilton, CT
- Full-time
- Mid-level
- Administrative experience
- High school diploma or GED
- Free parking
Quick Apply
Receptionist
ISS —Stamford, CT
- $24 - $26 an hour
- Full-time
- Computer literacy
- Bachelor of Science
- Office
- Disability insurance
- Health insurance
Quick Apply
2d
Teeline Associate
Golf Ranch —Brookfield, CT
- $17 - $19 an hour
- Part-time
- 18 years or older
- Ability to walk for extended periods
- Cleaning
- On-the-job training
Quick Apply
Retail Store Manager-DANBURY FAIR MALL II
Bath & Body Works —Danbury, CT
- $62,500 - $81,220 a year
- Weekends as needed
- Mid-level
- High school diploma or GED
- Ability to lift 50 pounds
- Store discount
- Paid parental leave
3d

I want to receive the latest job alert for first line managers in danbury, ct

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

first line managers jobs near danbury, ct

Office Administrator

BLACKHORSE LLC
Brookfield, CT

Quick Apply

Job Details

Full-time
$52,000 - $65,000 a year
5 days ago

Benefits

Paid holidays
401(k)
Paid time off
401(k) matching
Paid sick time

Qualifications

Accounting systems
Confidential information handling
Microsoft Excel
Microsoft Outlook
Phone communication
High school diploma or GED
Office phone management

Full Job Description

Benefits:

401(k)
401(k) matching
Bonus based on performance
Competitive salary
Paid time off

About BlackHorse LLC

BlackHorse LLC is a growing company committed to delivering exceptional service to our clients and fostering a strong, collaborative workplace for our team. As we expand, we are building the internal team needed to scale our operations thoughtfully, protect our culture, and sustain the quality that has gotten us here.

Position Summary

The Office Administrator is the day-to-day engine of the BlackHorse office. This role keeps the office organized, running smoothly, and prepared for whatever comes through the door, over the phone, or through email. The Office Administrator supports ownership, the Business Manager, project teams, and field staff by handling reception, project paperwork, vendor and subcontractor coordination, basic bookkeeping tasks, filing, and general administrative duties.

The ideal candidate is dependable, detail-oriented, and calm under pressure. This person takes pride in a well-run office, follows through on the small things, and treats every phone call and interaction as a reflection of the company.

Key Responsibilities

Office & Reception

Serve as the first point of contact for phone calls, emails, and visitors; greet professionally and route accurately.

Manage the general company inbox and voicemail; ensure timely responses or handoffs.

Order and maintain office supplies, equipment, and kitchen or break room stock.

Keep the office clean, organized, and welcoming.

Coordinate mail, shipping, deliveries, and courier services.

Assist with calendar management, meeting scheduling, and appointment coordination for ownership and management.

Project & Document Administration

Assist project managers with project setup, subcontractor onboarding, and closeout paperwork.

Prepare, distribute, and file contracts, subcontracts, change orders, submittals, RFIs, and other project documents.

Track and collect Certificates of Insurance (COIs), W-9s, and other subcontractor compliance documents.

Maintain organized digital and physical project files.

Assist with permit applications, municipal paperwork, and client submissions as needed.

Bookkeeping & Financial Support

Enter invoices, receipts, and expenses into accounting software.

Assist with accounts payable and accounts receivable data entry.

Track and organize receipts, credit card statements, and expense reimbursements.

Support payroll administration by collecting, reviewing, and organizing timesheets.

Prepare basic reports and coordinate with the Business Manager, bookkeeper, or CPA as directed.

Compliance & Certifications Support

Track renewal dates for business licenses, insurance policies, bonding, and industry certifications.

Maintain organized records for company compliance, certifications, and registrations.

Assist with preparation and submission of documentation to clients, government agencies, and vendors.

General Administrative Support

Draft, format, and proofread letters, memos, meeting notes, and other correspondence.

Maintain accurate contact lists, vendor lists, and subcontractor databases.

Support marketing and outreach activities as directed (mailings, updates, event coordination).

Handle other administrative tasks and special projects as assigned by ownership or the Business Manager.

Required Qualifications

High school diploma or equivalent (Associate's or Bachelor's degree preferred).

2+ years of office administration, executive assistant, or similar administrative experience.

Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new software.

Working knowledge of QuickBooks or similar accounting software.

Excellent written and verbal communication skills, including a professional phone presence.

Strong organizational skills and attention to detail.

Ability to manage multiple tasks and deadlines without losing accuracy.

Discretion and professionalism when handling confidential company, employee, and client information.

Reliable, punctual, and self-directed.

Preferred Qualifications

Experience supporting a construction, contracting, or trades business.

Familiarity with standard construction documents (subcontracts, COIs, submittals, RFIs, change orders).

Experience with project management or construction management software (Procore, Autodesk Construction Cloud, Buildertrend, or similar).

Notary public commission.

Bookkeeping certification or coursework.

What We're Looking For

This is a trust-based role that touches nearly every part of the business. We're looking for someone who:

Takes pride in a well-run office.

Is a team player who gets along with everyone but isn't afraid to hold the line on process.

Is curious, resourceful, and willing to figure things out.

Stays calm under pressure with a positive attitude.

Follows through on commitments, big and small.

Compensation & Benefits

Competitive pay based on experience

Performance bonuses (when available)

Paid Time Off (PTO)

Paid Vacation

Paid Sick Time

Paid Holidays

401(k) retirement plan with company match

Opportunity to grow with an expanding company

Work Environment & Schedule

This is an in-office position. Standard business hours are [Monday to Friday, 8:00 AM to 4:30 PM. Occasional flexibility may be needed to meet deadlines or support key business events.

Quick Apply

Refine Your Search

first line managers jobs in danbury, ct

Office Administrator

Technical Service and Order Fulfillment Associate

FT Community Inclusion Specialist/ Job Coach

Supply Chain and NPI Project Manager

Hospitality Events Manager

CNC Machinist

Environment Health & Safety Site Manager

Bilingual Insurance Office Coordinator → Licensed Service & Sales Role (Allstate Agency)

Executive Sous Chef - South Norwalk

QC Chemist I

Office Manager

Restaurant Manager - Norwalk

AVP, Virgin Technology

General Manager - South Norwalk

Restauant Manager - Fairfield

Executive Sous Chef - South Norwalk

NOW HIRING! Receptionist/Schedulers - various locations available!

Receptionist

Teeline Associate

Retail Store Manager-DANBURY FAIR MALL II

I want to receive the latest job alert for first line managers in danbury, ct

Related Searches

Explore jobs in more locations

About BlackHorse LLC

Position Summary

Key Responsibilities

Required Qualifications

Preferred Qualifications

What We're Looking For

Compensation & Benefits

Work Environment & Schedule

Job Seeker Tools

Employer Tools

Browse

Stay Connected