Top 1 Office specialist Jobs in Danville, Il

Accounts Payable Office Specialist
Danville Area Community College —Danville, IL
- $39,798 a year
- Full-time
- Mid-level
- University
- Business
10d

Discover related jobs

Based on your search for office specialist jobs.

Construction Contract Administator
RATIO Architects LLC —Charleston, IL
Demonstrated ability to interpret technical drawings, blueprints, schematics, and construction specifications accurately.
$110,000 - $140,000 a year
Quick Apply
Mechanical Engineer - Senior
Henneman Engineering, Inc —Champaign, IL
Conceptualize the initial process, mechanical, and plumbing design approach for projects, with overall responsibility for engineering and/or design work related…
$76,134.74 - $110,000.00 a year
Quick Apply

Show more related jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Information Desk Specialist - Patient Relations/Info Desk
Nationwide Children's Hospital —Columbus, OH
Answers and directs phone calls and walk-in inquiries to the appropriate personnel or department. Greets visitors, responding to inquires or problems and…
Information Desk Specialist
Nationwide Children's Hospital —Columbus, OH
Answers and directs phone calls and walk-in inquiries to the appropriate personnel or department. Greets visitors, responding to inquires or problems and…
11h

Show more jobs in cities nearby

I want to receive the latest job alert for office specialist in danville, il

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

office specialist jobs near danville, il

Accounts Payable Specialist jobs in Queens, NY

Accounts Payable Specialist jobs in Cherry Creek Highlands, CO

Behavior Intervention Specialist jobs in Dallas, TX

Accounts Payable Specialist jobs in Cedar Park, TX

Accounts Payable Specialist jobs in Sugar Land, TX

Accounts Receivable jobs in Miami, FL

Patient Accounts Representative jobs in Remote

Accounts Payable jobs in Massachusetts

Accounts Payable Office Specialist

Danville Area Community College -
Danville, IL

Apply Now

Job Details

Full-time
$39,798 a year
10 days ago

Qualifications

Spreadsheets
Mainframe
Associate's degree

Full Job Description

Position Details

Position Information

Posting Number

2012514P

Position Title

Accounts Payable Office Specialist

Position Number

2007

Job Type

Regular

Accountability Objective

The Office Specialist, Accounts Payable ensures that materials and services requested by authorized personnel of the College are paid promptly, correctly and in compliance with the ICCB Fiscal Management Manual.

Required Qualifications

Associate Degree in Accounting or Business related field
Demonstrated competencies in Excel
Two or more years of Accounts Payable experience
Ability to utilize mainframe software system
Excellent organizational, oral, and written skills
Ability to work independently
Ability to analyze and direct attention to accounts payable policies and procedures

Desired Qualifications

Five years Accounts Payable experience.
Experience with fund accounting or multiple departments.

Weeks

Hours per Week

Full-Time/ Part-Time

Full Time

Minimum Compensation

$39,798 annually

Open Date

08/11/2026

First Consideration By

08/25/2026

Closing Date

Open Until Filled

Yes

Special Instructions Summary

Danville Area Community College

Please follow the links to access the following:

Campus Map – https://dacc.edu/campus-map
Benefit Information – https://dacc.edu/hr/employee-benefits
Part-Time Positions – Only eligible for Paid Leave according to the PLAW Act.

Essential Job Function

Essential Job Function

Process vendor invoices against purchase orders. Research and reconcile any differences in information. Process vouchers and prepare checks for mailing.

Essential Job Function

Process Request for Payments. Ensure proper supporting documentation is attached with approval. Approve the request for payment in the system and complete checks for mailing.

Essential Job Function

Process credit card requests for pay. Ensure proper supporting documentation is attached with approval. Verify all documentation is entered into the system and visa payable and clearing accounts balance at the end of the month.

Essential Job Function

Examine account numbers of purchase orders and vouchers to ensure compliance with the Illinois Fiscal Management Manual and DACC Chart of Accounts.

Essential Job Function

Analyze budget transactions and direct attention to budget supervisors regarding accounts payable policies and procedures.

Essential Job Function

Reconcile vendor statements, checks, and other detailed information and notify the vendor of any discrepancies.

Essential Job Function

Monitor the check register and ensure all check numbers are accounted for.

Essential Job Function

Monitor purchase orders and investigate aging outstanding purchase orders.

Essential Job Function

Reconcile encumbrances to general ledger. Periodically, reconcile and balance encumbrances and payables to ledger.

Essential Job Function

Prepare and process the monthly Illinois sales tax return online by the due date.

Essential Job Function

Maintain a neat, efficient, and orderly filing system of all documents.

Essential Job Function

Prepare necessary ongoing internal and year-end external audit schedules.

Essential Job Function

Reconcile and monitor pre-travel advances to travel receipts and notify supervisor of any outstanding advances in a timely manner

Essential Job Function

Prepare the monthly CDC Food Reimbursement report online to ISBE.

Essential Job Function

Prepare annual CDC site and sponsor application for food reimbursement online.

Essential Job Function

Monthly interdepartmental journal entries – When departments “charge” another department at DACC, a journal entry has to be completed to allocate the expense to one department and the revenue to another department.

Essential Job Function

Review or create VCW vouchers in the AP systems and print the VCW checks.

Essential Job Function

Upload every check run to the bank for the purposes of Positive Pay, a fraud detection system. The position also checks each Positive Pay “exception” to see if the check should be paid or pulled.

Essential Job Function

Covers the Cashier position when needed.

Essential Job Function

Sends Child Support payments via online to the State Disbursements Office.

Essential Job Function

Run checks for student refunds and student stipends.

Essential Job Function

Request and monitor W9’s from vendors.

Essential Job Function

Report any new independent contracts to the State of Illinois monthly.

Essential Job Function

Maintain monthly utilities spreadsheet.

Essential Job Function

Maintain bond activity.

Essential Job Function

Sort and distribute mail.

Essential Job Function

Assume other duties and responsibilities as assigned.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

Resume

Optional Documents

Cover Letter

Transcripts 1

Letter of Recommendation 1

Apply Now

Refine Your Search

office specialist jobs in danville, il

Accounts Payable Office Specialist

Discover related jobs

Explore jobs in cities nearby

I want to receive the latest job alert for office specialist in danville, il

Explore jobs in more locations

Position Details

Supplemental Questions

Documents Needed to Apply

Job Seeker Tools

Employer Tools

Browse

Stay Connected