Top 61 Administrator Jobs in Daphne, Al

Front Desk Support Specialist (EastPointe)
AltaPointe Health —Daphne, AL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
10d
Vice President, National Business Services & Construction
NATIONS ROOF LLC —Mobile, AL
- Full-time
- 11+ years
- Office
- Finance
- Paid holidays
- Health insurance
Quick Apply
Construction Administrator
Lathan McKee Architects —Mobile, AL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
WHOLESALE FLOORING CABINETS & GRANITE —Loxley, AL
- $18 - $20 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Health insurance
- 401(k)
Quick Apply
6d
Documentation and Admin Support
QED ENTERPRISES INC —Mobile, AL
- $70,000 - $80,000 a year
- Overtime
- English
- Research
- Mid-level
Quick Apply
Client Administrator
The SSI Group, LLC —Mobile, AL
- From $55,000 a year
- Full-time
- Pass drug screening
- English
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Administrative Assistant
Prime Design Homes —Mobile, AL
- Google Workspace
- Inventory management
- Office
- Opportunities for advancement
Senior Administrative Assistant-Electric
Riviera Utilities —Foley, AL
- $53,660.93 - $77,717.03 a year
- Microsoft Outlook
- 5 years
- Word processing
6d
Office Manager
AAA United States Inc —Theodore, AL
- Mid-level
- Office
- Administrative experience
Administrative Assistant
ArcelorMittal US —Calvert, AL
- Email
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health savings account
- AD&D insurance
7d
Administrative Assistant
University of South Alabama —Mobile, AL
- Full-time
- Google Workspace
- Research
- Mid-level
3d
Executive Administrative Assistant
Koniag Government Services —Mobile, AL
- Full-time
- Research
- Office
- Residential
- Paid holidays
- Health insurance
Sales and Support Administrator
FASTSIGNS #250601 —Daphne, AL
- $40,000 - $60,000 a year
- Full-time
- Mid-level
- High school diploma or GED
- Ability to sit for extended periods
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant II
AAA United States Inc —Mobile, AL
- Writing skills
- Mid-level
- Bachelor's degree
Documentation & Administrative Specialist
Cortina Solutions —Mobile, AL
- Full-time
- Background check
- Research
- Mid-level
- Paid parental leave
- Health savings account
Quick Apply
ADMINISTRATIVE ASSISTANT
CraneWorks —Mobile, AL
- Data entry
- Entry level
Quick Apply
Payroll Admin
Gulf Distributing Holdings Company LLC —Mobile, AL
- Full-time
- Mid-level
- Ability to sit for extended periods
- Communication skills
Quick Apply
WELCOME CENTER
YMCA OF SOUTH ALABAMA INC —Spanish Fort, AL
- Weekends as needed
- Computer literacy
- Administrative experience
- High school diploma or GED
Quick Apply
Administrative Assistant, Journeyman
Vector CSP LLC —Mobile, AL
- $55,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant - with Petrochem Insulation, Inc
Petrochem Insulation, Inc —Bay Minette, AL
- From $20.50 an hour
- Temporary
- Microsoft Excel
- Construction site
- High school diploma or GED
Quick Apply

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Front Desk Support Specialist (EastPointe)

AltaPointe Health -
Daphne, AL

Apply Now

Job Details

Full-time
10 days ago

Qualifications

Microsoft Excel
Microsoft Outlook
High school diploma or GED
Telephone systems

Full Job Description

Responsibilities:

Greets all visitors entering the lobby

Verbally greets and recognizes all visitors coming through the main lobby with appropriate greeting.
Obtains sufficient information from visitors in regards to the nature of the visit and makes the appropriate connection to AltaPointe staff.
Advises employees that visitors are in the front area waiting to be seen.
Announces all visitors before referring them to go to employees’ offices or workspaces.
Ensures visitors sign in.
Maintains sign in record ensuring HIPAA compliance and tracking of facility items that have been loaned to the visitor, e.g. keys and badge.
Tracks wait time for screenings and admissions.
Kindly advises visitors of policies as needed, e.g. smoking.
Ensures lobby and front desk is maintained in a neat and organized manner.
Ensures that intake rooms are neat, orderly and contact janitorial or maintenance in a timely manner for request.
Serves as point of contact for request of records by guardian ad litem.

Handles incoming and outgoing calls for facility

Answers all incoming calls with appropriate greeting and within a satisfactory number of rings.
Obtains sufficient information from callers in regards to the nature of the call and makes the appropriate connection to AltaPointe staff.
Keeps accurate records of phone repairs needed within facility.
Assists facility staff in making long-distance calls.

Administrative support duties

Assist with maintaining NHPPD
Issues key fobs to new employees and vendors
Activates and deactivates key fobs as requested
Assist with any problems or discrepancies
Collect fees for replacement key fobs
Keeps abreast of staff whereabouts, facility related activities (like meetings and trainings occurring on site), and calendars to properly connect visitors/callers.
Keeps abreast of census.
Records messages on behalf of employees and communicates messages to employees as needed.
Notifies security and staff of emergency situations in a timely manner.
Maintains and distributes office supplies appropriately.
Displays a courteous manner to all visitors/callers.
Uses discretion in discussions with visitors/callers.
Provides information to visitors/callers in relation to the facility.
Ensures the front desk is covered at all times during shift.
Operates the paging system and uses discretion when paging.
Adheres to 5-Star Customer Service guidelines.
Works with clinical staff to maintain and organize visitation calendars.
Maintains the employee meal sign-up, collects money from staff for employee meals, and communicates number of meals to kitchen daily
Sends HR documentation on meal tickets for payroll by due date.
Enters maintenance requests for building as requested using software system.
Enters IT-Pointes as it pertains to the front desk phone, computer and IT related equipment.
Distributes internal and external mail to appropriate staff or department.
Assists facility staff with interoffice mail.
Signs for packages.
Maintains and organizes a lost-and-found system.
Other duties and projects as assigned.

Physical Requirements of the Job:

Continuous sitting (extended sitting) up to 2 hours at a time until break or lunch.
Reaching forward to place paperwork on a document stand.
Grasping to turn keys in doors throughout facility, grabbing files/paperwork
Lifting and carrying up to 15 pounds to transport small quantity of charts various distances in facility.
Fine manipulation/dexterity for data entry, writing and handling paperwork.
Standing and walking frequently throughout shift and to various locations in the facility to file charts and put up supplies.
Sitting can be in frequent bursts up to 10 minutes. Extended sitting can be up to, but limited to 1 hour.
While filing in the medical records department, the employee may bend forward squat/lunge stoop or crouch to access the levels that are at floor waist level. Forward bending while sitting or crouching to access safe in office may be needed.
Forward reaching, reaching out to front , and overhead reaching with up to 5 pounds to 15 is performed when filing records and charts.
Forward reaching, overhead reaching and reaching down while filing medical record that can range up to 15 pounds.
Lifting various ranges from the floor to overhead throughout the day with up to 15 pounds (medical records and supplies).
Frequent pushing/pulling with a force up to 25 pounds (medical record cart) and doors throughout the facility (5 pounds).
Step ladder climbing frequently to access higher shelves for filing and stocking/retrieving supplies.
Strong grasp/pinch grip needed to use keys in doors and to handle medical records.
Fine manipulation/dexterity to use computer, write and handle medical records paperwork.
Must be able to stand for long periods of time, continuously bend, stoop, kneel, crouch, reach and lift at least 10 pounds.
Must have visual acuity in at least one eye and manual dexterity.
Any additional duties as assigned by management.

Qualifications:

High school diploma or equivalent; one year experience working in a hospital or office setting handling front desk/reception type duties; proficient in the use of Microsoft Office products (Outlook, Word, Excel); ability to concentrate and maintain accuracy in spite of frequent interruptions.

Demonstrates knowledge and understanding of the below areas within six (3) months of employment:

Works independently with minimal supervision.
Uses judgment in carrying out all phases of work.
Uses avatar system.
Uses ShoreTel phone system.
Knows AltaPointe’s continuum of care.
Knows about community services.
Knows guardian ad litem (GAL) process.

Apply Now

Refine Your Search

administrator jobs in daphne, al

Front Desk Support Specialist (EastPointe)

Vice President, National Business Services & Construction

Construction Administrator

Administrative Assistant

Documentation and Admin Support

Client Administrator

Administrative Assistant

Senior Administrative Assistant-Electric

Office Manager

Administrative Assistant

Administrative Assistant

Executive Administrative Assistant

Sales and Support Administrator

Administrative Assistant II

Documentation & Administrative Specialist

ADMINISTRATIVE ASSISTANT

Payroll Admin

WELCOME CENTER

Administrative Assistant, Journeyman

Administrative Assistant - with Petrochem Insulation, Inc

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