Top 9 Administrative specialist Jobs in Davenport, Ia

Professional Secretary II - 8 hrs/day -10.5 months
Davenport Community Schools —Davenport, IA
- $19.64 an hour
- Online Application
- Mid-level
- Office
- High school diploma or GED
- Travel reimbursement
11d
Professional Secretary I, 10.5 mos
Davenport Community Schools —Davenport, IA
- $18.93 an hour
- Online Application
- Microsoft Word
- Microsoft Outlook
- High school
4d
Experience Specialist/Receptionist - Physical Medicine & Rehab
UnityPoint Health —Moline, IL
- $15.25 - $22.15 an hour
- 8 hour shift
- Physical & Rehabilitation Medicine
- HIPAA
- High school diploma or GED
- Paid holidays
- Disability insurance
Professional Secretary II - 8 hrs/day -10.5 months
Davenport CSD —Davenport, IA
- $19.64 an hour
- Part-time
- Mid-level
- Office
- High school diploma or GED
- Travel reimbursement
11d
Experience Specialist/Receptionist - OB/GYN Bettendorf
UnityPoint Health —Bettendorf, IA
- $15.25 - $22.15 an hour
- Full-time
- HIPAA
- High school diploma or GED
- Clinic
- Paid holidays
- Disability insurance
Professional Secretary I, 10.5 mos
Davenport CSD —Davenport, IA
- $18.93 an hour
- Part-time
- Microsoft Word
- Microsoft Outlook
- Ability to lift 50 pounds
4d
Experience Specialist/Receptionist - SouthPark Pointe Family Medicine
UnityPoint Health —Moline, IL
- $15.25 - $22.15 an hour
- Full-time
- HIPAA
- High school diploma or GED
- Clinic
- Paid holidays
- Disability insurance
6d
Medical Billing Specialist and Administrative Assistant
Dewitt Family Practice —DeWitt, IA
- Full-time
- HIPAA
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
8h
Senior Credit Administration Specialist
QCR Holdings, Inc. —Moline, IL
- $61,000 a year
- Full-time
- 7 years
- Office
- Finance
- Health savings account
- Employee stock purchase plan
Quick Apply

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Professional Secretary I, 10.5 mos
Davenport Community Schools —Davenport, IA
Answer multiline phone system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages. Prepare mail for pick up.
$18.93 an hour
4d
DOC East Moline CC Clinical Services Office Associate
State of Illinois —East Moline, IL
When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s)…
$4,307 - $5,655 a month
10d

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A bachelor’s degree with 2–5 years of managerial or administrative experience in sales administration. CRM Management: Maintain and optimize sales information…
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Administrative Professional 3
InGenesis —Columbus, OH
Completion of undergraduate core coursework in business administration, economics, computer science or related field with 16 semester hours or 24 quarter hours…

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administrative specialist jobs near davenport, ia

Professional Secretary II - 8 hrs/day -10.5 months

Davenport Community Schools -
Davenport, IA

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Job Details

$19.64 an hour
11 days ago

Benefits

Travel reimbursement

Qualifications

Google Sheets
Google Docs
Google Drive
Office activity coordination
Copy machines
Google Forms
Executive administrative support
Customer inquiry handling
High school diploma or GED
Financial record maintenance
Project task coordination
Clerical experience
Application support
Cross-functional collaboration
Accounting support
Excel data analysis

Full Job Description

JobID: 12801

Position Type:
Secretarial/Clerical/Professional Secretary II 10.5 Month

Date Posted:
8/5/2026

Location:
Administrative Service Center - ASC

Closing Date:
Open Until Filled

PROFESSIONAL SECRETARY II - 8 HRS/DAY - 10.5 MONTHS/SCHOOL YEAR

ASC (Curriculum and Instruction Department)

7:30 am - 4:00 pm

Current secretaries use the internal bidding process to apply.

All other current district employees (not a secretary), or external applicants apply online by completing the external application.

INTERNAL BIDDERS: OPEN THRU 8/12/26 @ 4:00 PM

EXTERNAL APPLICANTS (will hire externally if no internal bidder): OPEN UNTIL POSITION IS FILLED

Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)

Entry Wage 2026-27; $19.64 hr Current secretaries with seniority please refer to the Wage Sections of the secretary contract.

Assist and support assigned curriculum specialists with staff and curriculum development in their specific areas (e.g. workshops, curriculum councils, etc.).
Support district initiatives and special programs by providing administrative coordination, including new initiatives as assigned.
Provide all necessary materials and supplies to meet their administrative functions.
Coordinate various activities with curricular areas, including grant management (e.g. budgets, collecting and organizing data, workshops, travel arrangements, conference rooms, contacting vendors, compiling orders, tracking receipts, etc.) to ensure availability of items and updating files.
Maintain inventories of department supplies and materials.
Perform general recordkeeping and program specific clerical functions (e.g. scheduling, copying, faxing, travel reimbursement, printing requests, tracking budgets on district mainframe, updating files, etc.) to support curriculum specialists.
Prepare/compose written materials/reports (e.g. yearly budget reports, assessment collection materials, flyers/bulletins, reports, letters/memos, spreadsheets/pivot tables, etc.) documenting activities, providing written reference, conveying information, and/or distributing materials. Maintain a textbook management system.
Process documents and materials (e.g. requisition and receiving materials, compile data, etc.) for dissemination to all appropriate parties.
Respond professionally to inquiries from a variety of internal and external parties (e.g. curriculum specialists, staff, parents, students, public agencies, vendors, etc.) to provide accurate information, facilitate communications, and provide direction.
Maintain confidentiality in all situations when working with student and staff information.
Maintain knowledge of Infinite Campus student information systems, including parent support, accessing and updating student information, generating Ad Hoc reports, and providing support to curriculum staff in the use of district student data systems.
Coordinates large, complex printing projects
Coordinates and schedules transportation for district-wide field trips.
Coordinates and schedules interviews, ensuring all logistics are organized efficiently.
All other duties as assigned.

Physical Requirements of Position:

Ability to routinely lift/carry office supplies and printed materials weighing up to 25 pounds, occasionally lift up to 50 lbs.
Ability to hear and understand speech at normal levels in person and/or on the telephone
Ability to communicate so others will be able to clearly understand a normal conversation in person and /or on the telephone
Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner

Special Qualifications Required: (Personal Qualities, Education, Skills Needed, Experience, Etc.)

Must have a high school diploma or GED & Successful years of Secretarial experience.
Proficient in Microsoft Word, Excel, PowerPoint, and all aspects of Google Drive including (Sheets, Sites, Docs, Forms)
Demonstrate initiative by working independently with minimal supervision while effectively prioritizing multiple tasks, coordinating administrative support for district initiatives, special programs, and other assigned projects to ensure efficient implementation and successful outcomes.
Maintains flexibility and a cooperative attitude while working collaboratively in a team-oriented office environment.
Troubleshoots technology for meetings
Demonstrates strong attention to detail and accuracy while applying standard bookkeeping and accounting procedures.
Effective communication skills, expertise in written and verbal communication including correct grammar.

The Davenport Community School District is an Equal Opportunity Employer.

Apply Now

Refine Your Search

administrative specialist jobs in davenport, ia

Professional Secretary II - 8 hrs/day -10.5 months

Professional Secretary I, 10.5 mos

Experience Specialist/Receptionist - Physical Medicine & Rehab

Professional Secretary II - 8 hrs/day -10.5 months

Experience Specialist/Receptionist - OB/GYN Bettendorf

Professional Secretary I, 10.5 mos

Experience Specialist/Receptionist - SouthPark Pointe Family Medicine

Medical Billing Specialist and Administrative Assistant

Senior Credit Administration Specialist

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