Under supervision of the Contracts and Finance Supervisor, the Contracts and Grants Project Manager will be trained to be responsible for assisting in pre- and post-award management of grant accounts as well as other general account management. Serve as account manager on faculty departmental accounts and fellowship accounts. Work with principal investigators and project managers to develop and understand new proposals and assist with post-award management. Identify, research and resolve problems. Reconcile ledgers, monitor accounts and prepare for fiscal closing of accounts at year-end and close-out activities for federal, state, local and private sponsors. Collect, analyze and summarize financial information for special reports. Verify accuracy of effort reporting, ledger reconciliation and miscellaneous projects as assigned. Work as part of the BME Contracts and Grants team to support principal investigators with their grant accounts and faculty departmental accounts.
Apply By Date
07/15/2026 by 11:59 pm
Qualifications
Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position
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Bachelor’s degree in related area and/or equivalent experience/training.
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Experience with MS Office suite programs for spreadsheet preparation, complex data analysis, and report creation.
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Experience to research, create, elicit, analyze, and summarize information from a variety of sources to prepare reports and present information in user-friendly formats.
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Basic knowledge of generally accepted accounting principles and techniques for managing budgets, financial accounts and preparing fiscal reports.
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Interpersonal skills to communicate effectively and professionally with administration, faculty, staff, and the public, using tact, diplomacy, and good judgment during all interactions.
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Advanced skills using MS Excel.
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Organizational skills to work with changing priorities and demanding workload to independently manage and monitor multiple projects simultaneously and to meet multiple and variable priorities and deadlines.
Preferred Qualifications
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Completed Research Administration Certificate (RAC) or ability to obtain within two years from date of appointment.
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Experience using UC Path, Aggie Enterprise, Aggie Expense, and Aggie Service.
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Experience in financial analysis, forecasting and strategic planning to analyze quantitative aspects of fiscal and budgetary issues and with compiling financial data and reports.
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Knowledge of generally accepted accounting principles, cost allocation methods, and accounting policies and procedures in an academic environment.
Key Responsibilities
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40% - Post-Award Administration
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30% - Pre-Award Administration
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20% - Account Management
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10% - Special Projects
Department Overview
The Department of Biomedical Engineering (BME) is a large, complex academic department in the College of Engineering and provides instruction and research in multiple areas of biomedical engineering. The BME department is responsible for administering $29M- $32M in annual expenditures (FY25 ~$17M in sponsored projects). BME has approximately 500+ undergraduate students and a graduate group of 120 students and a newly approved self-supporting professional degree (Master of Engineering in Medical Device Development). BME has 70 academic and staff employees including postdoctoral scholars, project scientists and other scholars.
POSITION INFORMATION
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Salary or Pay Range: $31.43 - $41.48
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Salary Frequency: Hourly
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Salary Grade: 150
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UC Job Title: RSCH ADM 1 CX
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UC Job Code: 004485
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Appointment Type: Staff: Career
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Percentage of Time: 100% Fixed
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Shift (Work Schedule): M - F 8:00AM - 5:00PM
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Location: Davis, Ca
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Union Representation: CX-Clerical/Admin
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Benefits Eligible: Yes
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This position is hybrid (mix of on-site and remote work)
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
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High quality and low-cost medical plans to choose from to fit your family's needs
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UC pays for Dental and Vision insurance premiums for you and your family
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Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
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Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
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Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
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Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
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Access to free professional development courses and learning opportunities for personal and professional growth
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WorkLife and Wellness programs and resources
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On-site Employee Assistance Program including access to free mental health services
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Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
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Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
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Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
Physical Demands
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Standing - Frequent 3 to 6 Hours
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Walking - Frequent 3 to 6 Hours
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Sitting - Occasional Up to 3 Hours
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Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
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Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
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Lifting/Carrying over 50 lbs - Occasional Up to 3 Hours
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Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
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Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
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Pushing/Pulling over 50 lbs - Occasional Up to 3 Hours
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Bending/Stooping - Occasional Up to 3 Hours
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Squatting/Kneeling - Occasional Up to 3 Hours
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Twisting - Occasional Up to 3 Hours
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Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
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Reaching overhead - Occasional Up to 3 Hours
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Keyboard use/repetitive motion - Occasional Up to 3 Hours
Environmental Demands
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Chemicals, dust, gases, or fumes - Frequent 3 to 6 Hours
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Loud noise levels - Continuous 6 to 8+ Hours
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Marked changes in humidity or temperature - Frequent 3 to 6 Hours
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Microwave/Radiation - Occasional Up to 3 Hours
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Operating motor vehicles and/or equipment - Frequent 3 to 6 Hours
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Extreme Temperatures - Occasional Up to 3 Hours
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Uneven Surfaces or Elevations - Frequent 3 to 6 Hours
Mental Demands
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Sustained attention and concentration - Continuous 6 to 8+ Hours
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Complex problem solving/reasoning - Frequent 3 to 6 Hours
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Ability to organize & prioritize - Continuous 6 to 8+ Hours
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Communication skills - Continuous 6 to 8+ Hours
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Numerical skills - Occasional Up to 3 Hours
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Constant Interaction - Frequent 3 to 6 Hours
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Customer/Patient Contact - Continuous 6 to 8+ Hours
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Multiple Concurrent Tasks - Occasional Up to 3 Hours
Work Environment
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Work in office with some surrounding noise. Work flexible schedule to meet project deadlines and/or operation needs.
Special Requirements – Please contact your recruiter with questions regarding which activities apply by position
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This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
A Culture of Opportunity and Belonging
At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.
As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks
